Requisitioning

Purpose: The Supply Purchase Requisition is commonly known as a requisition, purchase requisition, or SPR. The purpose of the requisition is to establish authority, define requirements and suggest sources for the purchase of goods, materials and equipment.

The requisition is not a purchase order, it is FOR INTERNAL USE ONLY and MAY NOT BE USED DIRECTLY WITH SUPPLIERS to acquire goods or services.

Policy: The responsibility rest with the Director of Supplies Management (or designate) to arrange for the purchase of materials, supplies and services with the objective that they will be made available in the quality, quantity and price consistent with the needs of UFV overall. Only the Purchasing Division of Supplies Management is empowered to commit the credit of UFV, except for those areas where responsibility has been specifically delegated: the Library Director, to purchase library books; and the Manager of Ancillary Services, to purchase of books and materials for resale through the UFV Bookstores.

Except for small value purchases made with petty cash, or through use of a Purchasing Card (credit card) all purchases must be arranged through the Purchasing Division.

Use: When filling out a "Supply Purchase Requisition" follow these guidelines:

Step 1:  Print the current date, estimated date order is required, your first and last name, department and local at the top of the form where indicated.

Step 2:  Designate a room number for delivery where possible and print a suggested supplier, if you have one.

Step 3:  Fully describe each item, along with the quantity required and description in the body of the form. Where available, include model numbers, part numbers, re-order numbers and any size and/or dimension information.

Step 4:  Place any additional remarks that may help the Purchaser at the bottom of the requisition, under "remarks" or attach a separate piece of paper.

Step 5:  Before sending the completed form to Purchasing, please forward your requisition to the appropriate signature authority for authorization and budget coding.

Please feel free to contact the Purchasing Division at local 4519, if you have any questions or concerns.