Withdrawal Procedures

Withdrawing from courses
Withdrawing due to extenuating circumstances
Request for a refund due to extenuating circumstances
Fee reductions (refunds)

  



Withdrawing from courses

To withdraw from a course, use myUFV (Student Information-Registration-Withdraw from Classes-choose withdrawal option from drop down menu).

Note: Non-attendance at a course is not a withdrawal. If you do not withdraw from a course you paid for, and you do not complete it, you will receive an NC (fail) grade. NC grades are calculated as "0" in your GPA.

Withdrawal deadlines*

See Important Registration Dates for current withdrawal dates and penalties for courses that do not align with the regular semester schedule. The deadline to withdraw without a "W" recorded on your transcript is when 40% of the length of the course has passed. The final withdrawal deadline is when 75% of the course has passed, calculated from the Monday of the week the course starts. See the Course Withdrawal policy for more information.

*International students should see International Student Fees for withdrawal deadlines and refund information.  *Continuing students should see Continuing Studies Student Fees for withdrawal deadlines and refund information.

 

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Withdrawing due to extenuating circumstances

UFV policy states that a student may be permitted to withdraw after 75% of the course duration if the student can show that there are extenuating circumstances. Extenuating circumstances are defined as unusual circumstances beyond the student's control which prevents course completion.

1. Complete a Late Withdrawal Request
2. If your withdrawal is due to medical circumstances, have the Medical Certificate completed by your physician for supporting documentation.
3. Submit your request and supporting documentation from your myUFV email account to regappeals@ufv.ca

The request will be sent to a Late Withdrawal committee. If a refund has been requested the request will also be sent to the Refund Appeals committee.
You should expect to receive a response within approximately one month of your request. The response will be emailed to your myUFV email account.

 

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Request for a refund due to extenuating circumstances

Did you incur a penalty on your withdrawal? Was the withdrawal required due to extenuating circumstances?
Extenuating circumstances are defined as unusual circumstances beyond the student's control which prevents course completion.

1. Complete a Late Withdrawal Request form
2. If your withdrawal is due to medical circumstances, have the Medical Certificate completed by your physician for supporting documentation.
3. Submit your request and supporting documentation from your myUFV email account to regappeals@ufv.ca

Your request will be sent to the Refund Appeals committee which meets every second week. The response will be emailed to your myUFV email account.

 

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Fee reductions (refunds)

Note: The following guidelines do not apply to courses offered through the Continuing Studies (CS) department. See the Continuing Studies brochure (published in August and December and available for download on the Continuing Studies website) for information on CS course refunds.

Portion of course or semester completed

Fee reduction or refund

0%

90-100%

1-15% to a maximum of two weeks

90%

Over 15%, or after two weeks

0%

The refund is based on the full course fee, not the deposit, e.g. 10% of the total course fee is charged (not refundable) in the first two weeks of classes. See Important Registration Dates for current refund schedule.

 

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