ADMISSIONS and REGISTRATION
The information that follows is intended to provide applicants with general admission guidelines. Each program description in this calendar outlines entrance requirements and information about when and how to apply.
Specific admission requirements are necessary to ensure a reasonable chance of success. Students who meet these requirements are admitted according to their date of application, provided a sufficient number of spaces are available. The dates listed in this section are for the 1999/2000 calendar year. A separate admissions guide entitled UCFV and Me is published in October and will list dates for the following year.
Admission does not imply space availability in all courses required for the program.
What to send to the Admissions office:
When you should apply:
Early application is to your advantage, as assignment of registration times and acceptance to programs is by date of application. Applications should be complete upon submission (i.e., the application fee and all required documents for a complete application enclosed); otherwise, your date of application may be changed to the date all required documents are received. If you apply through the web, or have transcripts mailed separately, your application date will be honoured provided the documents and the application fee are received within two weeks of the date of application.
Check the program chart on the previous four pages to determine which of the following application methods your program falls under.
Continuous application Applications are accepted throughout the year, the names of qualified applicants are added to a waiting list, and a seat is offered when a space becomes available.
If you are applying to a continuous application program and want to enrol in General Studies while you are waiting, you must submit a second application form.
Specific date application For these programs, you apply on or after a certain date. You are advised to mail in your application for two reasons: to avoid lining up and to obtain priority over hand-delivered applications. The postmarked date is used to determine the date of a mailed-in application, regardless of when it is received by UCFV.
Be sure to submit all the documents required for a complete application, as listed in each program information section. If an application is incomplete, the date of application is normally changed to the date the application is complete. Students currently registered in courses required for admission should submit a confirmation of enrollment in these courses, along with a transcript showing courses already completed. Either final grades or interim grades in all required courses must be submitted by April 10. See Documents for further information.
Application timelines for specific date applications:
Semester: First day to apply: You should apply before:
Fall (September) October 1 March 31*
Winter (January October 1 November 30*
Spring (May) October 1 February 28*
* Applications are usually accepted beyond this date, but for programs with limited seats, they may not be reviewed if there are no spaces available. Please note that applicants who apply after these dates, or who do not provide all the required documents by these dates, will generally be scheduled to register later than other applicants for the semester.
What we do with your application
We check the application to make sure you have included all of the information we need to process it. For example, we look for a signature, a B.C. personal education number (for B.C. high school students only), all documents required by your program, and a clear explanation if certain items are missing.
We record your application postmarked date.
We forward the application to the appropriate department for review, if necessary.
We check for transferable course work.
What you should expect to receive from our office
A letter will be sent to you ...
upon receipt of your application, acknowledging that it is complete, and advising you of any interview and orientation times scheduled for your program.
Note: If your application is not complete we will advise you. Your date of application may be changed to the date your application is complete, thus affecting your position on the applicant list for program and/or your registration time. A complete application includes all the documents required in the How to Apply section for each program, and the application fee.
advising you whether or not you have met the entrance requirements for your program, and if so, whether there is space available.
advising you of your appointment to register. If a decision has not been made on your application, or you are not eligible for admission to your chosen program, you may use this appointment to register as a General Studies student (specific date applications only).
Official transcripts from other institutions attended are required for entrance to many programs. Transcripts are considered official when they are bearing the institution seal or authorized signature and are in the original sealed envelope of the issuing institution. If official transcripts are required for entrance to a program, and you are having them mailed directly to UCFV, please attach a note to your application.
The majority of credit programs, including General Studies, require that students be high school graduates or 19 years of age by the first day of the semester. Students who are under 19 and not in school will be required to submit proof of high school graduation (an official high school transcript) with their application forms. Students currently enrolled in Grade 12 in B.C. can arrange to have their grades sent directly from the Ministry of Education, however, if the program requires completion of specific high school courses, students must submit interim high school grades by April 10. Report cards will be accepted for interim grades.
Students who have taken course prerequisites at other institutions will also need to submit high school and/or post-secondary transcripts for evaluation. An Application for Transfer Credit form is required to evaluate post-secondary transcripts.
Documents submitted become the property of UCFV. Only documents that are considered by UCFV to be irreplaceable will be returned to the student on request.
Conditional Offers of Admission
If an admission decision is based on courses in progress, acceptance will be conditional upon proof of final academic requirements. Your offer of admission will state a final date for receipt of this information. However, applicants are encouraged to submit final proof as soon as it is available.
Certain programs may grant priority admission to applicants with higher academic qualifications. This will be noted under Entrance Requirements in the program description sections of the calendar and on the program chart list.
Applicants are considered to have higher qualifications if they have one of the following based on their most recent education:
1. New students who have not completed post-secondary courses and whose grade point average is 3.5 or higher based on the following 16 credits:
Students who do not have English 12 will be considered if they provide a CPT score of 65 or higher. The GPA will be based on the three provincially authorized courses.
The Ministry of Education grading scale will be used. GPA is assigned as follows: A = 4.0; B + 3.0; C+ = 2.5; C + 2.0; C- = 1.0; below C- = 0.
2. Students 23 years of age or over who have not completed any post-secondary courses and have a Composition Placement Test score of 65 or above.
3. Post-secondary students whose grade point average on courses completed in their most recent semester is 3.5 or greater.
The grade point average is based on the report of grades or transcript available to the student on the deadline for priority admission.
Requests are considered for Fall entry only.
Apply April 130 in writing to the Associate Registrar, Admissions and Records office. Only requests which include supporting documents will be considered. Grade 12 students must submit interim grades.
Where to find out more information
Contact Student Services to sign up for a free Introduction to UCFV session and individual appointments (phone (604) 854-4528 Abbotsford, (604) 795-2808 Chilliwack).
The Admissions and
Records office will assist you with any questions regarding your application (phone
(604) 854-4503 Abbotsford, (604) 795-2802 Chilliwack).
Contact your department directly by calling your nearest UCFV centre.
Any person who does not meet stated admission requirements may petition our Admissions and Standards committee for special consideration. Special Admission application forms are available at Admissions and Records. Special admission applications and supporting documents should be forwarded to the Associate Registrar.
Special Admissions applicants may be required to undertake testing, write provincial examinations, attend an interview and/or write an essay in order to assess their academic level.
Secondary school students may take a course at UCFV while still working toward secondary school graduation. Concurrent studies may be permitted under the following guidelines:
1. The student is attending a secondary school.
2. The student is deemed to have exceptional ability or may benefit substantially by taking the university college course.
3. A similar course is not available at the secondary school.
4. The principal of the secondary school agrees.
5. The course instructor and program/department head agrees.
6. There is space in the course at the time classes begin.
Interim grades and letters from both the student and principal must accompany the application form. Written permission from the instructor must be available at time of registration.
B.C. secondary school graduation or equivalent
Many programs require that students have B.C. secondary school graduation or equivalent in order to meet entrance requirements. Students who have graduated from the secondary school system (Grade 12) in the Yukon, Northwest Territories, Nunavut, Alberta, Saskatchewan, Manitoba, New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland are considered to have satisfied this requirement. Students from Quebec who have completed one full academic year at CEGEP and students from Ontario who have completed six OAC courses or Grade 13 are also considered to have satisfied this requirement.
Students who have completed the Provincial diploma (Adult Education completion), or the General Education diploma (GED) may be considered to have the equivalence of B.C. secondary school graduation.
However, students who are applying for any program that requires specific secondary school level courses for entrance, e.g., Math 11 or equivalent, or who intend to register for a course that has a specific secondary school course as a prerequisite, must still produce evidence of having completed that requirement. This will normally require the student to provide a transcript showing a final grade in the appropriate subject.
Need to apply for re-admission
Students who have previously attended UCFV and who fall into any of the following categories must apply for re-admission.
1. Absence from the University College for three or more consecutive semesters (including fall, winter, and spring). A student who does not register in at least one of three consecutive semesters will be considered to have withdrawn.
2. Voluntary withdrawal from the first semester of attendance before completing any course work.
3. Official completion of a UCFV program or a change to another program.
Students may be required to take tests which will help to determine skill levels and aid selection of courses appropriate to their educational backgrounds and abilities. Placement tests are also required for entrance in some courses and programs. Students need to review program entrance requirements and course prerequisites to determine whether they need to write the following:
The Composition Placement Test (CPT) is designed to indicate your level of writing skills and has two functions at UCFV:
Because applying for a program and registering for courses usually happens at different times, you need to schedule a CPT sitting accordingly (allow about three weeks for results).
For dates, times, location, cost, minimum scores, preparation, etc., detailed handouts on the CPT are available at any Admissions and Records or Student Services offices.
The Math Placement Test (MPT) is designed to indicate your level of math skills and direct you in choosing the math course which will be most suitable for you. It is also a prerequisite for the UCFV equivalents of Math 11 and 12.
For dates, times, location, cost, minimum scores, preparation, etc., detailed handouts on the MPT are available at any Admissions and Records or Student Services offices.
The Computer Skills Placement Test (CSPT) is designed to show basic computer literacy. This means knowing how to run programs from a Windows environment and have basic Internet, word processing and spreadsheet skills. It also has two functions:
Information Technology 11 or 12 will not satisfy any requirement for Computer Science 11 or 12. Students should take the CSPT to determine if they have the necessary skills to register in a particular computer course.
For dates, times, location, cost, minimum scores, preparation, etc., detailed handouts on the CSPT are available at the CIS department office or Student Services.
Choosing your courses
The Admissions and Records office publishes a timetable of course offerings and assigns each student a registration appointment.
You should plan your courses carefully prior to your appointment. If you need help, arrange to meet with an advisor in Student Services or your program area.
Registration for courses is generally on a first-come, first-served basis once a student has been admitted. An appointment to register is determined from the date of a completed application. Students whose GPA in the previous semester was 3.5 or greater register before other students. Students in General Studies whose GPA in the previous semester was less than 2.0 register last.
The Admissions and Records office will advertise when the list of appointments is ready. Appointments are mailed to new students only. Continuing students must consult the appointment book in Admissions and Records.
Department website: http://www.ufv.ca/intl_ed/
Increasingly, UCFV is called upon to respond to the needs of foreign students. These include exchange students sponsored by local community groups, visitors from overseas and others residing temporarily in our communities, as well as students applying from outside Canada. Although it is not always possible to meet the needs of international students completely due to the priority for college services which is reserved for local residents, the University College does, wherever possible, attempt to make available its full range of services to interested students. For further information concerning International Education and the enrolment of foreign students please call the International Education office at (604) 853-7441 or (604) 854-4544.
Admissions and Records Office
registrations, course changes, and withdrawals are completed at this office. Individual
student records, including transcripts, are also kept in this area, and are available to
you on request.
Registrar: Bill Cooke, BSc (McMaster)
Associate Registrar (Admissions): Elaine Harris, MEd (UBC)
Assistant Registrar (Systems): Rory Kine
Records Supervisor: Lisa Louko
Admissions Coordinator: Sharon Milligan
Registration Staff: Annette Aerssens, Lynn Best, Denise Browne, Bernadette Dickie, Gloria Dyck, Rose Merritt, Anne Reisenger, Laura Stobbe, Tami White
Room bookings: Vera White Phipps; Bev Lowen (on leave)
Freedom of Information and Protection of Privacy
UCFV gathers and maintains information used for the purposes of admission, registration, and other fundamental activities related to being a member of the UCFV community and attending a public post-secondary institution in the Province of British Columbia. In signing an application for admission, all applicants are advised that the information they provide and any other information placed into the student record will be protected and used in compliance with the Freedom of Information and Protection of Privacy Act, SBC 1992. Requests for information under the act should be sent to the Dean of Employee Relations.
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