REGULATIONS and POLICIES
Some of the policies UCFV has established to guide admissions and standards are listed below. For more information about UCFV regulations inquire at Student Services.
Students may appeal academic decisions or practices of the University College which they would like to have changed. Appeals must be initiated by notifying the Director of Student Services no later than 10 college work days after an incident has taken place. For more information about this procedure, obtain an Appeal Guide from Student Services.
Students may be required to withdraw from a course or program because of poor academic performance. Before this action is taken, students are entitled to a warning and an opportunity to improve their work. See also Continuance in Program below.
Accident and Medical Insurance
UCFV holds an accident insurance policy covering all students except those enrolled in non-credit or apprenticeship programs. Students are responsible for arranging their own medical insurance.
Advanced Placement Program
Transfer credit and/or advanced standing will be granted to students who complete certain Advanced Placement Program examinations with grades of 4 or 5. These examinations are administered by the College Entrance Examination Board. Transferable subjects are:
Art History AH 101 and 102 (6 credits)
Biology BIO 111 and 112 (8 credits)
Calculus AB MATH 111 (4 credits)
Calculus BC MATH 111 and 112 (8 credits)
Chemistry CHEM 111 and 112 (8 credits)
Comp. Govt &
Politics POSC lower-level (3 credits)
Computer Science A COMP 150 (4 credits)*
Computer Science AB COMP 150 (4 credits)*
Economics ECON 110 and ECON lower-level (6 credits)
English no more than 3 credits given, but considered to exceed CPT score of 48
& Comp ENGL 105 (3 credits)**
Literature & Comp one of ENGL 120, 130, 150, 170 (3 credits)**
German GERM 101 and 102 (6 credits)
History American HIST lower-level (3 credits)
History European HIST lower-level (3 credits)
Physics B PHYS 101 and 105 (8 credits)
Physics C (Electricity) PHYS lower-level (3 credits)
Physics C (Mechanics) PHYS 111 and 112 (8 credits)
Psychology PSYC 101 and 102 (6 credits)
Spanish-language SPAN 101 and 102 (6 credits)
self-study work in C must be done before enrolling.
** Maximum 3 credits for both English Language and English Literature.
Official AP score results from the College Board should be submitted to the Admissions and Records office for assessment.
For some UCFV courses, a student may demonstrate mastery of a subject area and be admitted directly to a higher-level course without completing prerequisite or corequisite courses. Advanced standing does not give the student credit for courses bypassed, nor does it preclude the necessity of obtaining credit for courses required by other institutions.
Amendment of Permanent Record
A course and accompanying grade may not be deleted from the permanent record. However, only the higher grade of a repeated course is shown on the transcript.
An instructor may change the grade of a student with the consent of the appropriate dean.
Students are expected to attend scheduled lectures, laboratories, field trips, seminars and examinations unless given instructions to the contrary.
Note: To ensure maximum class size and an opportunity for students on wait-lists to occupy vacant seats, students must attend the first meeting of the class or notify the instructor in advance if they are unable to attend. Students who fail to attend the first class and who do not notify the instructor in advance may, at the discretion of the instructor, be required to withdraw from the class if there is a waiting list for the class.
A student may audit a course with instructors permission upon payment of the prescribed tuition. An audit student attends classes and participates as a regular class member, but does not complete any or all class assignments or examinations. With the permission of the instructor, a student may be declared an audit up to the last day of classes.
Many instructors will not permit a change to audit status after the first few weeks of class. Students should check with their course instructor.
An audit is not a grade as such and is therefore not included in the calculation of the grade point average, but is reported on the official transcript.
The fee to audit is the same as the regular tuition fee.
Confidentiality of Student Records
UCFV endeavors to keep student records confidential and protect the privacy of the individual. Students are entitled to a transcript of their academic record and to an explanation of any information recorded on it. Requests for transcripts or other information from a parent, educational institution or community agency will not be honoured without written consent of the student.
UCFV will give information to government agencies for statistical uses, and will honour requests according to provisions of the B.C. Freedom of Information and Protection of Privacy Act. The B.C. Provincial Education number (PEN) is required for research into student participation. Student personal information given on the application form is used to verify or assign a PEN. Any personal information used for research purposes will be in non-identifiable form.
Continuance in Program
UCFV encourages students to take responsibility for their success in their studies. To that end UCFV will encourage students who do not meet minimum requirements to stop and reassess their goals.
Students in programs that have not set minimum requirements to continue in the program must maintain a minimum grade point average of 2.0 to continue in a program. Failure to do so may result in withdrawal from the program or loss of any registration priority for subsequent courses.
Convocation is traditionally held the third Thursday of June in either Abbotsford or Chilliwack. There are two ceremonies, to accommodate graduates in all the faculties. Students must normally apply to graduate by April 1. Also, a fee for convocation/graduation may be instituted for 2001.
Some UCFV courses may be challenged for credit. This means that a student who can demonstrate mastery of course objectives may be granted credit without taking the course.
Course challenge is available to students who are currently registered in credit courses at UCFV, or who have completed one or more credits at UCFV within the past three academic years. Admissions and Records or Student Services will provide a list of courses and instructions. A slightly reduced tuition fee applies. Students require permission from the instructor or department head before they may register for a challenge.
Courseload University Transfer/General Studies
A full courseload is normally five courses per semester. Students are encouraged to enrol in not more than five courses per semester and may not enrol in more than six courses without permission of a dean. Some university-transfer programs, such as Engineering, require an overload in first year.
Students may withdraw from a course at any time up to 75% of the course by completing the appropriate forms at the Admissions and Records office. Withdrawal prior to the date on which 40% of the course is completed will not be recorded on the official transcript. Withdrawal after 40% of the course is complete will be shown on the transcript (see Schedule of Events). A student who does not properly withdraw from a course is given an NC grade.
A student may be permitted to withdraw in the last 25% of the course duration if the student can show that there were extenuating circumstances. Extenuating circumstances are defined as unusual circumstances beyond the students control which make it impossible for the course to be completed. A withdrawal in the last 25% of the semester requires the majority decision of a committee of the dean, department head, and instructor concerned. A withdrawal, if granted, would be recorded on the official transcript.
Course Waiting Lists
If a class is full you may want to put your name on the waiting list, but the class must fit your timetable. If you are registered in a course you may not also be on a waiting list for it.
Until classes begin, the Admissions and Records office will contact you if space comes available. You will be given a deadline to register and pay. If you do not meet the deadline, you will be removed from the waiting list.
Course waiting lists may be suspended in the week before classes begin. This means that if there is space in a class anyone may register for it, not just students on the waiting list.
Once classes begin, you must have an instructors permission to register for any course. You may go to the first class to get permission. Instructors will use the waiting lists for the first class only.
UCFV measures the workload of a student by assigning units of credit to a course or program. A typical university studies or career course is three credits (three or four hours/week of instruction for 15 weeks) or four credits (five to seven hours/week of instruction for 15 weeks). In other programs, one credit is generally defined as the equivalent of one week of full-time study. The credit value of a vocational program is equal to the number of weeks of full-time study normally required to complete the program. In Continuing Education courses, credits (when they are applicable) may be determined on the basis of one credit for every 30 hours of instruction.
Students with outstanding scholastic records are given special recognition when their names are added to the Deans List of Distinguished Students. This list is prepared once each year in June.
Definition of a Full-time Student
A full-time student is enrolled in 60% or more of the standard course load for a given program. A part-time student is enrolled in less than 60% of a standard course load. Students who are applying for a student loan should consult the Financial Aid office for more information.
Grade Point Average
UCFV calculates a grade point average (GPA) of all courses taken for each student and shows it on the official transcript. To calculate the GPA:
1. For each course multiply the number of credits by the grade point value of the grade to determine course grade points.
2. Add up the course grade points.
3. Divide the total course grade points by the total number of credits.
The UCFV GPA includes only the higher grade of a repeated course. Course withdrawals and audit grades are not included. Grades for courses transferred to UCFV are not included in the GPA shown on the transcript. A student who has only audit grades has, by definition, a GPA of 0.
UCFVs grading system reflects a commitment to high academic standards while encouraging students to explore the curriculum.
The following system will be used for all courses taken after September 1, 1990:
Grade Points Interpretation
A 4.00 Excellent
B 3.00 Above Average
C 2.00 Average
P 1.00 Pass (below average)
NC 0.00 No Credit (Fail)
I* Incomplete (see below)
prior to 40% duration of course
Not shown on official transcript
W* Course withdrawal after 40% duration of course
*These indicate a non-graded status. They are not included in calculation of the GPA, nor are they removed from a transcript if the course is repeated.
A P grade does not, unless stated otherwise, permit the student to pursue another course for which the graded course was a prerequisite.
Some courses may be offered on a credit or no credit basis. In such cases, students achieving a level equivalent to C- or better will be assigned a CR (credit) grade. Students achieving below the C- level will be assigned an NCR grade. Credit/No Credit courses will not be included in the GPA. There is no equivalent letter grade.
It is the students responsibility to ensure that all program requirements are met. This should be done by regular program review and/or consultation with the appropriate department.
UCFV recognizes a students graduation by awarding a degree, diploma, or certificate. Students must apply for graduation by completing a request to graduate form at the Admissions and Records office. This must be done no later than April 1, with program requirements completed by May 31.
Student identification cards are issued by the Library to all registered students. There is a five dollar charge to replace an ID card.
An I (incomplete) grade may be assigned by an instructor when a student has not completed all the requirements of a course but does not, in the opinion of the instructor, warrant an NC or other grade. Students given an I grade may earn a passing grade by fulfilling an agreement with their instructors to complete certain assignments within a specified time, normally not more than six weeks after the end of a course. An I grade may also mean that grades have not been received by the Registrars office.
Transfer credit and/or advanced standing will be granted to students who complete International Baccalaureate courses with a grade of 5 or better. Transferable subjects are:
IB Examination UCFV Recognition
111 and 112 (8 credits)
Chemistry CHEM 111 and 112 (8 credits)
History HIST lower-level (6 credits)
Mathematics Individual assessment
Philosophy PHIL lower-level (6 credits)
Physics PHYS 101 and 105 (8 credits)
Official IB certificates or diplomas should be submitted to the Admissions and Records office for assessment.
After 7 percent of a course is completed, students may enter only with the written permission of the instructor. A late registration fee of $10 per course applies. Late entry will not be permitted after 30 percent of the course is completed except with the permission of the instructor and the appropriate dean (see Schedule of Events).
Plagiarism is a very serious academic matter. Students should be aware of the following UCFV policy:
consists of a persons failing to acknowledge that he/she has used someone
elses language, information or ideas by identifying that person, indicating what
material belongs to him/her, and putting his/her language (whether a phrase or a
paragraph) in quotation marks.
from Plagiarism, author unknown
When an instructor has evidence of plagiarism by a student (for example, can show the source used, but not acknowledged, by the student), the instructor is entitled to assign a score of zero with the first incident and to require that the student withdraw formally from the course with the second incident. After the first incident, the student should be provided with a written notice that a second notice will result in the requirement that the student withdraw from the course. The instructor has the responsibility to inform students about plagiarism.
Prerequisites and Corequisites
A prerequisite is a requirement which must be met before a student enters a course or program. A corequisite is a course which must be taken concurrently with another course if it has not been taken previously. A P grade does not, unless stated otherwise, meet a prerequisite or corequisite requirement. Students who do not have the stated prerequisite or corequisite courses may not register in a course having these requirements without permission of the instructor.
Unless otherwise stated, any British Columbia secondary school course that is used to satisfy program entrance requirements or course prerequisites must be completed for full value (four credits).
Prior Learning Assessment and Recognition
You may be able to obtain credit for prior learning through evaluation of previous studies or learning-through- experience. See page 22 for more details.
Registration Student Responsibility
Students are responsible for the accuracy and completeness of their registrations, and for meeting the stated prerequisites and corequisites of a given course or program.
Repeating a Course
Students may not register in a course more than twice without permission of the appropriate dean or designate. The GPA at UCFV includes only the higher grade of a repeated course.
UCFV may reserve seats for students to enable them to enrol in a particular sequence of courses. Ten days before classes begin students will compete for available seats on an equal first-come, first-served basis. This policy is currently under review.
On the basis of information from the Canadian Medical Association regarding the increased health risk from secondary tobacco smoke, it is UCFV policy that smoking be banned from inside premises of the University College.
Statement of Completion
On the request of an instructor a statement of completion may be offered for the successful completion of any college course.
UCFV requires student behaviour to conform to that normally expected of college students in an educational setting. Students are expected to respect all persons on campus, maintain integrity in scholastic work, meet contractual obligations, conduct themselves in a mature manner, and obey the law. Failure by students to maintain a satisfactory standard of conduct may result in disciplinary action.
Subsequent Certificate, Diploma, or Degree
Students may be granted an additional credential provided they meet the program requirements. No more than 50% of the credits required may be transferred from a previous credential.
Students may obtain transcripts of their permanent records from the Admissions and Records office at a cost of $3 each.
In general, UCFV will honour courses with a P or better earned by a student at another institution recognized by the University College. Official transcripts will indicate the number of credits for which transfer credit is granted. Grades for transfer courses do not appear on the official UCFV transcript.
Normally transfer credit cannot be used for more than 50% of the credits necessary to complete the requirements for a degree, diploma or certificate. This limit may be increased to 75% for a program. Recognition by UCFV of studies completed elsewhere does not imply, or in any way guarantee, that the transfer credits will be recognized by another institution.
Transfer credit allowed for previous work in a particular subject area does not necessarily excuse the student from meeting the prerequisites or other requirements for entry into a course or program.
To apply for transfer credit a student should submit an Application for Transfer Credit to the Admissions and Records office and arrange for an official transcript to be sent showing completion of the courses.
Transfer credit arrangements are published in the BC Transfer Guide, available at Student Services, Admissions and Records, libraries or http://www.bccat.bc.ca.
Visiting Students/Letters of Permission
Students currently enrolled in a UCFV certificate, diploma, or degree program who plan to take academic work at another institution to count toward their programs should request a Letter of Permission. The Letter of Permission request should be submitted prior to the registration for the course in question. Forms are available from the UCFV Admissions and Records office.
Students from other post-secondary institutions who plan to attend UCFV as visiting students should contact their home institution for permission. Visiting students to UCFV must submit a UCFV application form, the application fee, and the Letter of Permission (if applicable) from the home institution. A recent transcript is also required if you have taken a prerequisite course at another institution.
Co-operative Education Transferable Work Terms
Co-operative Education work terms successfully completed at a British Columbia post-secondary institution will be eligible for transfer credit, on an individual basis, if they meet the following requirements: