Admissions and Registration
Admissions and Records Office
Website: www.ufv.ca/ar
email: reginfo@ufv.ca
The Admission and Records office looks
after applications for admission, course registrations, course
fee payments, exam scheduling, student records, and graduation
applications.
Admissions and Records personnel
Registrar: Bill Cooke, BSc
(McMaster)
Associate Registrar (Admissions):
Elaine Harris, BA (SFU), MEd (UBC)
Manager, Systems & Records:
Warren Stokes, BA Adult Ed (UCFV)
Dip. Bus Admin (UCFV), ID (VCC), Cert. Micro Elec (VCC)
Dip. Bus Admin (UCFV), ID (VCC), Cert. Micro Elec (VCC)
Admissions Coordinator: Robin Smith
Admissions staff: Lynn Best,
Valerie Hughes, Mary Rigby-Jones, Tami White,
Nancy den Boesterd, Rosemary Wolf
Nancy den Boesterd, Rosemary Wolf
Registration supervisor
(Abbotsford): Rae Smith
Registration supervisor
(Chilliwack): Annette Aerssens
Registration staff: Bernadette Dickie, Gloria Dyck, Leona Fountain, Rose Merritt,
Kelly Raymond, Anne Reisenger, Jaqueline Unger, Cherish Forster, Rowena Nichols
Kelly Raymond, Anne Reisenger, Jaqueline Unger, Cherish Forster, Rowena Nichols
Room bookings/records staff: Vera
White Phipps; Val Cave, Michelle Ward, Marna Levae,
Shelaugh Thompson (acting)
Shelaugh Thompson (acting)
Admissions
The information that follows is
intended to provide applicants with general admission
guidelines. Each program description in this calendar outlines
entrance requirements and information about when and how to
apply to the program.
Specific admission requirements are
necessary to ensure a reasonable chance of success. Students
who meet these requirements are admitted in order of their date
of application provided their application is complete when
submitted, and a sufficient number of spaces are available. The
dates listed in this section are for the 2005/06 academic
calendar year. A separate admissions guide is published in the
summer and provides detailed information about the admissions
process.
Admission to a program does not imply
space availability in all courses required for the program.
When to apply
Early application is recommended for
all programs, as assignment of registration times and
acceptance to programs is by date of application. Applications
should be complete upon submission, or completed as quickly as
possible. The application date recorded is the date the
application form, all required information or documents for the
program, and the application fee are mailed or submitted.
See the
Program Charts to determine whether applications are
“continuous” or “specific date” for a
particular program.
Continuous application
Applications are accepted throughout
the year, the names of applicants with complete applications
are added to a waiting list, and a seat is offered to qualified
applicants when a space becomes available.
If you are applying to a continuous
application program and want to enrol in General Studies while
you are waiting, you must submit a second application form.
Specific date applications
For these programs, you apply on or
after a certain date.
Application dates for specific date
applications:
* Occasionally, programs reach
capacity and close before this date. Programs with seats
available may accept applications after this date; check our
website at
www.ufv.ca/ar, or contact Admissions & Records
before sending an application. Please note that applicants who
apply after these dates, or who do not provide all the required
documents by these dates, will generally be scheduled to
register later than other students in the program.
How to apply
You can apply by mail (we record the
post-marked date), through the internet at www.pas.bc.ca, or in
person. The application date will determine your order on the
applicant list, provided your application is complete upon
submission. (See what to submit, below.)
What to submit to the Admissions
office
Read the How to Apply section for the
program you choose to determine entrance requirements and the
necessary documents required for your program.
To apply, submit everything required
by your program. Your application package might include:
• Application for Admission
form
• additional application forms
if required by your program (refer to the How to Apply
section for the program)
section for the program)
• application fee unless
otherwise specified (currently $45)
• official high school
transcript of grades if Grade 12 graduation or specific high
school courses and grades are required for your program (interim grades will be
required by March 15 if you are currently attending high school)
school courses and grades are required for your program (interim grades will be
required by March 15 if you are currently attending high school)
• official transcripts from
any post-secondary institutions you have attended. They
must arrive in the original sealed envelope to be considered official.
must arrive in the original sealed envelope to be considered official.
• personal statement, essay,
or reference
Complete application
The application fee and all the
documents listed in the How to Apply section for each program
(i.e., all required documents for a complete application) must
be enclosed in order to have a complete application. If you
apply through the web, your application fee (if you did not
provide a credit card number) and any required documents should
be mailed the same day you transmit your application in order
to retain your application date. If you have official
transcripts sent directly from another institution, you should
ensure they are ordered in time to arrive within two weeks of
the date your application is submitted.
If an application is incomplete upon
submission, the “application date” will be the date
the application becomes complete.
Students currently attending Grade 12
have until March 15 to submit test scores and final grades
and/or interim grades for required courses, but should submit
all other required documents with their applications form. See
Documents below for further information.
What you will receive from A&R
A letter will be sent to you ...
• upon receipt of your
application to provide your UCFV student number (keep this
private and secure)
private and secure)
• following initial screening
to advise you whether the application is complete or
whether any documents are missing.
whether any documents are missing.
Note: If your application is not
complete on submission, your “date of application”
will be changed to the date your application becomes complete.
A complete application includes all the documents required in
the How to Apply section for each program, and the application
fee.
• to notify you whether or not
you have met the entrance requirements for your
program, and whether there is space available for you. Preliminary registration
information will be included if you are accepted into the program.
program, and whether there is space available for you. Preliminary registration
information will be included if you are accepted into the program.
Registration information is available
on our website and is also sent to new applicants prior to
registration.
Documents
Official transcripts from other
institutions attended are required for entrance to many
programs. Transcripts are considered official when they are
bearing the institution seal or authorized signature and are in
the original sealed envelope of the issuing institution. If
official transcripts are required for entrance to a program,
and you are having them mailed directly to UCFV, order them
early so they arrive within two weeks of the date you apply.
A certified translation is required
for documents in a language other than English (some exceptions
may be possible for documents in French).
Documents submitted become the
property of UCFV. Only documents that are considered by UCFV to
be irreplaceable will be returned to the student on request.
The majority of credit programs,
including General Studies, require that students be high school
graduates or 19 years of age by the first day of the semester.
Students who are under 19 and not in school will be required to
submit proof of high school graduation (an official high school
transcript) with their application forms. Students currently
enrolled in Grade 12 should submit a copy of their course
schedule when they apply for any program requiring specific
courses, grades, or GPA. All students enrolled in B.C. Grade 12
should also arrange to have their grades sent directly from the
Ministry of Education, however, if the program requires
completion of specific high school courses, Grade 12 students
will be given until March 15 to submit spring interim high
school grades.
Students who have taken course
prerequisites at other institutions will also need to submit
official post-secondary transcripts for evaluation. An
Application for Transfer Credit form is required to evaluate
post-secondary transcripts (allow a minimum of six to eight
weeks).
Admission from other provinces
Many programs require that students
have B.C. secondary school graduation or equivalent in order to
meet entrance requirements. Students who have graduated from
the secondary school system (Grade 12) in the Yukon, Northwest
Territories, Nunavut, Alberta, Saskatchewan, Manitoba, New
Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland
are considered to have satisfied this requirement. Students
from Quebec who have completed one full academic year at CEGEP
and students from Ontario who have graduated on the new
curriculum (2003 or later) are also considered to have
equivalent to B.C. graduation. Ontario graduates from previous
years are required to have six OAC courses or Grade 13.
Students who have completed the
International Baccalaureate diploma program, the ABE Provincial
diploma, the B.C. Adult Graduation diploma Adult Basic
Education completion, or the General Education diploma (GED)
may be considered to have the equivalent of B.C. secondary
school graduation for admission purposes. However, students who
are applying for any program that requires specific secondary
school level courses for entrance, e.g., Math 11 or equivalent,
or who intend to register for a course that has a specific
secondary school course as a prerequisite, must provide an
official transcript showing a final grade in the appropriate
subject.
Conditional offers of admission
Some programs may accept students
prior to completion of all entrance requirements. Other
programs do not consider applications without documentation
that all requirements have been completed. Check the How to
Apply section for your program for information.
If an admission decision is based on
courses in progress, acceptance will be conditional upon proof
of completion of final academic requirements. Your offer of
admission will state a final date for receipt of this
information. However, applicants are encouraged to submit final
grades as soon as possible.
(Under review)
Admission with registration priority
(ARP) is available, upon request, to applicants for General
Studies (including General Arts and General Science) with
higher academic qualifications. Students who qualify for
registration priority will receive an earlier registration time
than other new students in their program group. Requests are
accepted from applicants who apply by March 31 for the Fall
semester only. See procedures for requesting registration
priority, below.
Applicants who are new to UCFV for the
Fall semester, or are re-admitted after a two-year absence, are
eligible if they meet one of the following criteria:
a. New or re-admitted
students who have not completed post-secondary courses and
whose grade point average from secondary school is 3.0 or
higher (based on the Ministry of Education grading scale
— see below) calculated on the following 16 credits:
English 12, plus the three highest grades achieved in
provincially examinable four-credit Grade 12 courses.
The Ministry of Education grading scale assigns GPA as follows: A = 4.0, B = 3.0,
C+ = 2.5, C = 2.0, C- = 1.0, below C- = 0.
The Ministry of Education grading scale assigns GPA as follows: A = 4.0, B = 3.0,
C+ = 2.5, C = 2.0, C- = 1.0, below C- = 0.
b. Students who have
completed post-secondary education courses with a cumulative
grade point average of 3.0 or higher (minimum 18 credits) or a
last-semester minimum grade point average of 3.0 or higher
(minimum 12 credits).
Students who meet requirements for
admission with registration priority for Fall semester will
maintain the same position in the registration order for the
winter semester.
Procedures for requesting registration
priority
Requests are considered for Fall entry
only.
BC Grade 12 students may self-report
their grades from Feb. 15–March 15 in order to express
interest in ARP.
All other applicants must request
registration priority. Submit a letter, marked Request for
Registration Priority, and your grades, to Admissions and
Records from Feb. 15–April 30. Only requests which have
supporting documents (grades) enclosed will be considered.
Grade 12 students must submit recent interim grades (include
grades for all provincially examinable courses). Be sure to
enclose a separate copy of your grades with your Registration
Priority request, even if you are sending your grades to
Admissions for program entrance.
If you are granted registration
priority on the basis of interim grades, your final grades will
be reviewed after August 3 to determine eligibility for Winter
semester.
Special admission
Any person who does not meet stated
admission requirements may petition our Academic Standards
committee for special consideration. Special Admission request
forms are available from our website at www.ufv.ca/ar, or
at Admissions and Records. Special Admission requests, with
supporting documents, should be forwarded to the Associate
Registrar. The request must be accompanied by an Application
for Admission form, and the application fee (currently $45).
Special Admission applicants are
required to provide a rationale for special consideration,
transcripts, and a reference from a UCFV advisor or counsellor.
They may also be required to undertake testing, write
provincial examinations, attend an interview, and/or write an
essay in order to assess academic level. Applicants are advised
to apply for special admission at least six weeks before the
start of the semester.
Concurrent studies
Secondary school students may take a
course at UCFV while still working toward secondary school
graduation. Concurrent studies may be permitted under the
following guidelines:
1. The student is attending a
secondary school.
2. The student is deemed to
have exceptional ability or may benefit substantially
by taking the university college course.
by taking the university college course.
3. A similar course is not
available at the secondary school.
4. The principal of the
secondary school and the student’s parent or legal
guardian
provides written support.
provides written support.
5. The course instructor and
program/department head approves the request.
6. There is space in the
course at the time classes begin.
Applications for concurrent studies
should be submitted to the Associate Registrar,
at least one month before the start of classes.
at least one month before the start of classes.
Interim grades, letters from the
student, the principal, and the parent or guardian, and the
application fee, must accompany the application form. Written
permission from the instructor must be available at the time of
registration.
Re-admission policy
Students who have been admitted to a
program at UCFV and who fall into any of the following
categories must apply for re-admission to that program:
1. UCFV students who fail to
attend courses in the program for two years. Some
programs, e.g., Health Sciences, and Trades, require continuous enrolment.
Check individual program information.
programs, e.g., Health Sciences, and Trades, require continuous enrolment.
Check individual program information.
2. Students who fail to
register in the first semester, or who withdraw completely in
the first semester of attendance.
the first semester of attendance.
Changing programs
New applicants who wish to apply to a
different program must submit another Application for Admission
form, and the $45 application fee.
Continuing UCFV students who would
like to enter a new program must also submit an Application for
Admission form. The application fee is required, except when
laddering into a higher level program within the same
discipline (e.g., Criminal Justice diploma students applying to
the BA in Criminal Justice).
website: www.ufv.ca/intl_ed
email: intl_ed@ufv.ca
email: intl_ed@ufv.ca
UCFV welcomes many international
students each year. These include exchange students sponsored
by local community groups, visitors from overseas and others
residing temporarily in our communities, as well as students
applying from outside Canada. Although it is not always
possible to meet the needs of international students completely
due to the priority for university services (which is reserved
for local residents) UCFV does, wherever possible, attempt to
make available its full range of services to interested
students. Different fees, application forms, and procedures
apply. For further information concerning International
Education and the enrolment of foreign students please call the
International Education office at 604-504-7441 or 604-854-4544,
or refer to the international education website at www.ufv.ca/intl_ed
Placement tests
Website:
www. ufv.ca/stuserv/cas
Students may be required to take tests
to determine skill levels and aid in selection of courses
appropriate to their educational backgrounds and abilities.
Placement tests are also required for entrance in some courses
and programs.
Dates, times, location, cost, minimum
scores, preparation, etc., and detailed handouts on placement
tests, are on the website at
www.
ufv.ca/stuserv/cas or at
Assessment Services located in Room B230 on the Abbotsford
campus, and Room D117 on the Chilliwack campus. Contact the
Abbotsford office at 604-557-4006, or the Chilliwack office at
604-792-0025, local 2460.
CPT
The Composition Placement Test (CPT)
is designed to assess the level of your writing skills. It is
used:
• as a way to meet the
prerequisite for certain courses.
• as an entrance requirement
for some programs.
Refer to the program section and
course descriptions to determine if you need the CPT score at
the time of application or prior to course registration.
Register for a CPT sitting at least
four weeks before you need the score.
Note: The Language Proficiency
Index (LPI) can be used in lieu of the CPT. An essay score of
30 (level 5) is considered equivalent to a CPT score of 48; a
score
of 24 to 26 (level 4) is equivalent to a CPT score of 41. Allow six weeks to receive your score, and submit it to UCFV Admissions.
of 24 to 26 (level 4) is equivalent to a CPT score of 41. Allow six weeks to receive your score, and submit it to UCFV Admissions.
MPT
The Math Placement Test (MPT) is
designed to assess the level of your math skills and direct you
in choosing the math course which will be most suitable for
you.
It is also a prerequisite for the UCFV equivalents of Math 11 and 12.
It is also a prerequisite for the UCFV equivalents of Math 11 and 12.
MDPT
The Math Department Pre-Calculus Test
(MDPT) is a Principles of Math 12 ability indicator for the
Mathematics and Statistics department only. It is designed to
assess ability within specific components of B.C. Principles of
Math 12 or its equivalent. It is not a test designed for entry
into MATH 106 (Statistics).
MATA
The Math 12 Ability Test for the
Business Administration and Computer Information Systems
departments (MATA) is designed to assess ability within
specific components of B.C. Math 12 or its equivalent.
Departmental approval is required to register for this
assessment test.
CSPT
The Computer Skills Placement Test
(CSPT) can be used to assess the level of your basic Windows,
Internet, word processing, and spreadsheet skills, or if you
are unsure whether you have the skills required for CIS &
COMP courses or for BUS 160.
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