Registration
Students are responsible for the
accuracy and completeness of their registrations, and for
meeting the stated prerequisites and corequisites of a given
course or program. Registration is primarily through the
internet, with in-person and telephone assistance available.
Students using the web should check carefully that each
transaction is completed, and review their registration record.
Security of your student records
To ensure that no unauthorized person
can obtain access to a student’s records, students are
expected to keep their UCFV student numbers private and
confidential. Students will be required to set a unique PIN
(Personal Identification Number) to use student web services.
It should be kept safe and secure. Students are responsible for
any transactions made using their student number and PIN.
Choosing your courses
The Admissions and Records office
publishes a Registration Guide & Timetable of course
offerings prior to each registration period. It is also
available on the internet at
www.ucfv.ca/ar.
You should plan your courses carefully
prior to your registration time. If you need help, make an
appointment with an educational advisor in Student Services or
your program area.
Registration times
Registration times are assigned
according to UCFV registration order policy (see Registration
order, below).
Admissions and Records schedules
registration times just prior to the start of each
registration period (i.e., in mid-May for fall semester
registration, in early November for winter semester
registration and in early March for summer semester
registration). Students obtain their registration times
through Student Web at
www.ucfv.ca/ar.
Continuing students who are not
attending the current semester will be scheduled for a
registration time provided they have completed credit courses
within the last two years, and are eligible to continue in
their programs. See Re-admission policy on page 19, and program
information in this calendar, to determine whether you require
an application for re-admission.
Registration order
UCFV’s registration order policy
governs the assignment of registration times. Students are
placed in registration groups depending on their programs. The
groups register in the following order: first, students in
bachelor degree programs; second, students in certificate,
diploma, associate degree, or Engineering Transfer programs;
third, students in general programs (e.g., General Studies,
General Arts, General Science, visiting students, English as a
Second Language, and College and Career Preparation).
Registration order
UCFV’s registration order policy
governs the assignment of registration times. Students are
placed in registration groups depending on their programs. The
groups register in the following order: first, students in
bachelor degree programs; second, students in certificate,
diploma, associate degree, or Engineering Transfer programs;
third, students in general programs (e.g., General Studies,
General Arts, General Science, visiting students, English as a
Second Language, and College and Career Preparation).
Within each registration group,
continuing students in good standing register first, and are
ordered based on number of UCFV credits completed and grade
points (the sum of the GPA value multiplied by the number of
credits for each course). The number of credits completed and
grade points are indicated on grade statements and transcripts.
New students and re-admitted students register after continuing
students in the same program group, and are ordered according
to the date their complete application was post-marked or
submitted. Continuing students in the third registration group
who have both a cumulative GPA less than 2.0 and less than 2.0
in their last term at UCFV will register after all other
students. This may apply to other programs in the future.
New or re-admitted General Studies,
General Arts and and General Science students, or those
re-admitted after a two-year absence, entering UCFV with higher
qualifications, can apply for Admission with Registration
Priority (see page 19 for details) for the fall intake only.
Prerequisites and corequisites
A prerequisite is a requirement which
must be met before a student enters a course or program. A
corequisite is a course which must be taken concurrently with
another course. In some cases a requirement may be taken as
either a pre- or corequisite. Prerequisites and corequisites
for each course are included in the course description. The
minimum grade required is a C- unless another grade is stated.
A P grade does not, unless stated otherwise, meet a
prerequisite or corequisite requirement. Students are expected
to consult the current UCFV calendar to ensure they meet
prerequisites before registering. Students who do not have the
stated prerequisite or corequisite courses may not register in
a course having these requirements without written permission
of the instructor.
Prerequisite checks generally occur
the night after registration, but may occur at registration or
at any time up to and including the start of classes. Students
lacking pre- or corequisites may be withdrawn.
Any British Columbia secondary school
course that is used to satisfy program entrance requirements or
course prerequisites must be completed for full value (four
credits). Some courses or programs require that Math 12 and
English 12 be provincially examined.
Course waiting lists (under review)
This procedure is under review. See
the Registration Guide & Timetable for up-to-date
information.
If a class is full students may put
their names on the waiting list, but the class must fit their
timetable. If students are registered in a course they may not
also be on a waiting list for another section of the same
course. There may be limits placed on the number of waitlisted
courses permitted for each student.
Until just prior to classes beginning,
the Admissions and Records office will contact students if
space becomes available. They will be given a deadline to
register. If they do not meet the deadline, they will be
removed from the waiting list.
Once classes begin, students must have
an instructor’s written permission to register for any
course. Students seeking a seat must go to the first class to
seek permission. For online courses, students should contact
the instructor by the first day of the semester. Instructors
will use the waiting lists to fill vacancies for the first
class only.
Reserved seats
UCFV may reserve seats for students to
enable them to enrol in a particular sequence of courses.
Reserved seats are removed periodically throughout
registration, and usually not later than 10 days before classes
begin.
Repeating a course
Students may not register in a course
more than twice without permission of the appropriate dean or
designate.
When a course is repeated, the GPA at
UCFV includes only the higher grade, but all attempts appear on
the transcript.
Some programs limit the number of
courses which can be repeated. Transferred courses are
considered in the number of attempts.
Attendance
Students are expected to attend
scheduled lectures, laboratories, field trips, seminars and
examinations unless given instructions to the contrary.
Note: To ensure maximum class size and
an opportunity for students on wait-lists to occupy vacant
seats, students must attend the first meeting of the class or
notify the instructor in advance if they are unable to attend.
Students who fail to attend the first class and who do not
notify the instructor in advance may, at the discretion of the
instructor, be withdrawn from the class if there is a waiting
list for the class.
Late entry
Once classes start, students may
register only with the written permission of the instructor
(see Schedule of Events on page 10 for specific dates). A late
registration fee of $20 per course (subject to change) applies
to registrations after the second week of classes. Late entry
will not be permitted after 30 percent of the course is
completed, except with the permission of the instructor and the
appropriate dean or designate (see
Schedule of Events for specific dates).
Students may withdraw from a course at
any time before approximately 75% of the course is completed
(see Schedule of Events on page 10, for withdrawal deadlines)
through Student Web at
www.ucfv.ca/ar, or through the Admissions & Records
office. Withdrawal prior to the date on which 40% of the course
is completed will not be recorded on the official transcript.
Withdrawal after 40% of the course is completed will be shown
on the transcript (see Schedule of Events). A
student who stops attending but does not properly withdraw from
a course is given an NC grade.
A student may be permitted to withdraw
after 75% of the course duration if the student can show that
there were extenuating circumstances. Extenuating circumstances
are defined as unusual circumstances beyond the student’s
control, such as a serious illness, which make it impossible
for the course to be completed. A withdrawal after 75% of the
course duration requires the majority decision of a committee
of the dean, department head, and instructor concerned. A
withdrawal, if granted, will be recorded on the official
transcript.
Audit
A student may audit a course with
instructor’s permission. An audit student is required to
attend at least 80% of classes and participate as a regular
class member, but does not normally complete class assignments
or examinations.
Many instructors and/or departments
will not permit a change to audit status after the first few
weeks of class. In other courses, a student may change to audit
status up to, but not later than, the last day of classes, with
the permission of the instructor. Students should check with
their course instructor during the first weeks of class.
An audit grade is not included in the
calculation of the grade point average, but is reported on the
official transcript. In order for an audit grade to be
recorded, the student must have attended at least 80% of the
course. Students who do not meet this requirement,
and who have not formally withdrawn from the course, may receive an NC grade.
and who have not formally withdrawn from the course, may receive an NC grade.
The fee to audit is the same as the
regular course tuition fee.
Some UCFV courses may be challenged
for credit. This means that a student who can demonstrate
mastery of course objectives may be granted credit without
taking the course.
Course challenge is available to
students who are currently registered in credit courses at
UCFV, or who have completed one or more credits at UCFV within
the past three academic years, and have been re-admitted to a
UCFV program. Course challenge is not permitted for courses
previously failed, or for which credit has been obtained at
UCFV through transfer credit.
A student may challenge a course only once. Students require permission from the department or program head before they may register for a challenge.
A slightly reduced tuition fee applies.
A student may challenge a course only once. Students require permission from the department or program head before they may register for a challenge.
A slightly reduced tuition fee applies.
Courses challenged do not count
towards UCFV program residency requirements.
See page 27 for details on challenging
a course.
Credits
UCFV measures the workload of a
student by assigning units of credit to a course or program. A
typical university studies or career course is three credits
(three or four hours/week of instruction for 15 weeks) or four
credits (five to seven hours/week of instruction for 15 weeks).
In vocational programs, one credit is generally defined as the
equivalent of one week of full-time study. In Continuing
Studies courses, credits (when they are applicable) may be
determined on the basis of one credit for every 30 hours of
instruction.
Courseload — university
courses/general studies
A full courseload is normally five
courses per semester. Students are encouraged to enrol in not
more than five courses per semester and may not enrol in more
than six courses without permission of a dean. Some
university-transfer programs, such as Engineering Transfer,
require an overload.
Definition of a full-time student
A full-time student is enrolled in 60%
or more of the full or standard course load for a given
program. A part-time student is enrolled in less than 60% of a
full course load. Students who are applying for a student loan
should consult the Financial Aid office for more information
about the minimum courseload required to qualify.
ID cards
Photo identification cards are issued
by the Library to all registered students. There is a $10
charge to replace an ID card.
Where to find more information
Contact Student Services to sign up
for a free Introduction to UCFV session and individual
appointments (phone 604-854-4528 — Abbotsford,
604-795-2808 — Chilliwack).
The Admissions and Records office will
assist you with any questions regarding your application (phone
604-854-4501 — Abbotsford, 604-795-2802 —
Chilliwack).
Contact your department directly by
calling your nearest UCFV centre.
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