Admissions
www.ufv.ca/ar
reginfo@ufv.ca

The information that follows is intended to provide applicants with general admission guidelines. Each program description in this calendar outlines entrance requirements and information about when and how to apply to the program.

Specific admission requirements are necessary to ensure a reasonable chance of success. Prior to September, 2007, applicants will be admitted in order of their date of application provided their application is complete when submitted. The dates listed in this section are for the 2006/07 academic calendar year. A separate admissions guide is published in the summer and provides detailed information about the admissions process.

Admission to a program does not imply space availability in all courses required for the program.

Note: Beginning with the Fall 2007 intake, students who meet the minimum entrance requirements and who apply by the application deadline for the semester, will be admitted in order of best-prepared. More details will be available on the UCFV web site by September, 2006.

When to apply

Early application is recommended for all programs, as assignment of registration times and acceptance to programs is currently by date of application. Applications should be complete upon submission, or completed as quickly as possible. The application date recorded is the date the application form, all required information or documents for the program, and the application fee are mailed or submitted.

See the Program Charts to determine whether the application process for a particular program is “continuous” or “specific intake”.

Continuous application process

Applications are accepted throughout the year, the names of applicants with complete applications are added to a waiting list, and a seat is offered to qualified applicants when a space becomes available. Students currently in grade 12 may apply as soon as they begin grade 12 in September. If you are applying to a continuous application program and want to enrol in General Studies while you are waiting, you must submit a second application form.

Specific intake application process

For these programs, you apply on or after a certain date, for a specific semester.

Application dates for specific intake applications:

Semester First day to apply You should apply before:
Fall (September) October 1 January 31*
Winter (January) August 1 September 30*
Summer (May) October 1 December 31*

* Occasionally, programs reach capacity and close before this date. Programs with seats available may accept applications after this date; check our website at www.ufv.ca/ar, or contact Admissions & Records before sending an application. Applicants who apply after these dates, or who do not provide all the required documents by these dates, will generally be scheduled to register later than other students in the program.

Beginning with the Fall 2007 intake, these deadlines will apply to all applicants who wish to be considered in the best-prepared group. After these dates, if seats remain unfilled, qualified applicants will be considered according to application order.

How to apply

You can apply by mail (we record the post-marked date), through the internet at www.pas.bc.ca, or in person. Prior to the Fall, 2007 intake, the application date will determine your order on the applicant list, provided your application is complete upon submission.

The application fee and all the documents listed in the How to Apply section for each program (i.e., all required documents for a complete application) must be enclosed in order to have a complete application. If you apply through the web, your application fee (if you did not provide a credit card number) and any required documents should be mailed the same day you transmit your application in order to retain your application date. If you have official transcripts sent directly from another institution, you should ensure they are ordered in time to arrive within two weeks of the date your application is submitted.

If an application is incomplete upon submission, the “application date” will be the date the application becomes complete.

Students currently attending Grade 12 have until March 15 to submit test scores and final grades and/or interim grades for required courses, but should submit all other required documents with their applications form. See Documents below for further information.

English language entrance proficiency policy

English is the language of instruction at UCFV. UCFV recognizes that applicants must have a level of English sufficient to participate and be successful in the learning process. Applicants to all college and university-level programs, and students registering for any post-secondary courses, are expected to be able to demonstrate language proficiency. Meeting English language entrance proficiency meets language requirements for post-secondary courses, except for English and communications courses which have specific requirements.

Beginning with the Fall 2007 intake, all applicants will be checked to ensure English language entrance proficiency has been met prior to being admitted to any UCFV post-secondary program. Applicants unable to meet entrance proficiency levels will be given the opportunity to upgrade their language skills through College and Career Preparation, English as a Second Language, and/or the University Foundation certificate.

See English language policies in the Regulations and Policy section for details.

Documents

Official transcripts from other institutions attended are required for entrance to many programs. Transcripts are considered official when they are bearing the institution seal or authorized signature and are in the original sealed envelope of the issuing institution. If official transcripts are required for entrance to a program, and you are having them mailed directly to UCFV, order them early so they arrive within two weeks of the date you apply.

A certified translation is required for documents in a language other than English (some exceptions may be possible for documents in French).

Documents submitted become the property of UCFV. Only documents that are considered by UCFV to be irreplaceable will be returned to the student on request.

The majority of credit programs, including General Studies, require that students be high school graduates or 19 years of age by the first day of the semester. Students who are under 19 and not in school will be required to submit proof of high school graduation (an official high school transcript) with their application forms. All students enrolled in B.C. Grade 12 should also arrange to have their grades sent directly from the Ministry of Education, however, if the program requires completion of specific high school courses, Grade 12 students will be given until March 30 to submit spring interim high school grades.

Students who have taken course prerequisites at other institutions will also need to submit official post-secondary transcripts for evaluation. An Application for Transfer Credit form is required to evaluate post-secondary transcripts (allow a minimum of six to eight weeks).

Admission from other provinces

Many programs require that students have B.C. secondary school graduation or equivalent in order to meet entrance requirements. Students who have graduated from the secondary school system (Grade 12) in the Yukon, Northwest Territories, Nunavut, Alberta, Saskatchewan, Manitoba, New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland are considered to have satisfied this requirement. Students from Quebec who have completed one full academic year at CEGEP and students from Ontario who have graduated on the new curriculum (2003 or later) are also considered to have equivalent to B.C. graduation. Ontario graduates from previous years are required to have six OAC courses or Grade 13.

Equivalents to B.C. graduation

Students who have completed the International Baccalaureate diploma program, the ABE Provincial diploma, the B.C. Adult Graduation diploma Adult Basic Education completion, or the General Education diploma (GED) may be considered to have the equivalent of B.C. secondary school graduation for admission purposes. However, students who are applying for any program that requires specific secondary school level courses for entrance, e.g., Math 11 or equivalent, or who intend to register for a course that has a specific secondary school course as a prerequisite, must provide an official transcript showing a final grade in the appropriate subject.

Conditional offers of admission

Some programs may accept students prior to completion of all entrance requirements. Other programs do not consider applications without documentation that all requirements have been completed. Check the How to Apply section for your program for information.

If an admission decision is based on courses in progress, acceptance will be conditional upon proof of completion of final academic requirements. Your offer of admission will state a final date for receipt of this information. However, applicants are encouraged to submit final grades as soon as possible.

Special admission

Any person who does not meet stated admission requirements may petition our Academic Standards committee for special consideration. Special Admission request forms are available from our website at www.ufv.ca/ar, or at Admissions and Records. Special Admission requests, with supporting documents, should be forwarded to the Associate Registrar. The request must be accompanied by an Application for Admission form, and the application fee (currently $45).

Special Admission applicants are required to provide a rationale for special consideration, transcripts, and a reference from a UCFV advisor or counsellor. They may also be required to undertake testing, write provincial examinations, attend an interview, and/or write an essay in order to assess academic level. Applicants are advised to apply for special admission at least six weeks before the start of the semester.

Concurrent studies

Secondary school students may take a course at UCFV while still working toward secondary school graduation. Concurrent studies may be permitted under the following guidelines:

1.  The student is attending a secondary school.
2.  The student is deemed to have exceptional ability or may benefit substantially by taking the university college course.
3.  A similar course is not available at the secondary school.
4.  The principal of the secondary school and the student’s parent or legal guardian provides written support.
5.  The course instructor and program/department head approves the request.
6.  There is space in the course at the time classes begin.

Applications for concurrent studies should be submitted to the Associate Registrar, at least one month before the start of classes.

Interim grades, letters from the student, the principal, and the parent or guardian, and the application fee, must accompany the application form. Written permission from the instructor must be available at the time of registration.

Re-admission policy

Students who have been admitted to a program at UCFV and who fall into any of the following categories must apply for re-admission to that program:

1.  UCFV students who fail to attend courses in the program for two years. Some programs, e.g., Health Sciences, and Trades, require continuous enrolment. Check individual program information.
2.  Students who fail to register in the first semester, or who withdraw completely in the first semester of attendance.

Changing programs

New applicants who wish to apply to a different program must submit another Application for Admission form, and the $45 application fee. This fee will be waived for General Studies students applying to a specific program.

Continuing UCFV students who would like to enter a new program must also submit an Application for Admission form. The application fee is required, except when laddering into a higher level program within the same discipline (e.g., Criminal Justice diploma students applying to the BA in Criminal Justice).

Student Residence

The UCFV student residence will open September, 2007. For further details, see Student housing at www.ufv.ca/studentservices.htm.

International Students
www.ufv.ca/international   

UCFV welcomes many international students each year. These include exchange students sponsored by local community groups, visitors from overseas and others residing temporarily in our communities, as well as students applying from outside Canada. Although it is not always possible to meet the needs of international students completely due to the priority for university services (which is reserved for local residents) UCFV does, wherever possible, attempt to make available its full range of services to interested students. Different fees, application forms, and procedures apply. For further information concerning International Education and the enrolment of foreign students please call the International Education office at 604-504-7441 or 604-854-4544, or intl_ed@ufv.ca, or refer to the international education website at www.ufv.ca/international.

Placement tests
www.ufv.ca/Assessment/Placement.htm

Students may be required to take tests to determine skill levels and aid in selection of courses appropriate to their educational backgrounds and abilities. Placement tests are also required for entrance in some courses and programs.

Dates, times, location, cost, minimum scores, preparation, etc., and detailed handouts on placement tests, are on the website at www.ufv.ca/Assessment/Placement.htm or at Assessment Services located in Room G159 on the Abbotsford campus, and Room D117 on the Chilliwack campus. Contact the Abbotsford office at 604-557-4006, or the Chilliwack office at 604-792-0025, local 2460.

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