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Registration

Students are responsible for the accuracy and completeness of their registrations, and for meeting the stated prerequisites and corequisites of a given course or program. Registration is primarily through the internet, with in-person and telephone assistance available. Students using the web should check carefully that each transaction is completed, and review their registration record.

The information that follows pertains to registration for credit programs. Registration information for programs and courses offered by Continuing Studies can be found at www.ufv.ca/cs or in the Continuing Studies brochure, published in late August and December each year.

Choosing your courses

Registration times

Registration order

Course prerequisites and co-requisites

Course waiting lists

Reserved seats

Repeating a course

Attendance

Late entry

Course withdrawal

Audit

Course challenge

Credits

Courseload — university courses

Definition of a full-time student

For more information

Choosing your courses

The Admissions and Records office publishes a Registration Guide & Timetable of course offerings prior to each registration period. It is also available on the internet at www.ufv.ca/ar.

You should plan your courses carefully prior to your registration time. If you need help, attend a "Becoming a Student" session (register through Student Services) or make an appointment with an educational advisor in Student Services or your program area.

Registration times

Registration times are assigned according to UCFV registration order policy (see Registration order, below).

Admissions and Records schedules registration times just prior to the start of each registration period (i.e., in mid-May for fall semester registration, in early November for winter semester registration, and in early March for summer semester registration). Students obtain their registration times through myUCFV at http://my.ufv.ca.

Continuing students who are not attending the current semester will be scheduled for a registration time provided they have completed credit courses within the last two years, and are eligible to continue in their programs. See re-admission policy and program information in this calendar to determine whether you require an application for re-admission.

Registration order (policy under review)

UCFV’s registration order policy governs the assignment of registration times. Under current policy, students are placed in registration groups depending on their programs. The groups register in the following order: first, students in bachelor degree programs; second, students in certificate, diploma, associate degree, or Engineering Transfer programs; third, students in general programs (includes program paths, General Studies, visiting students, English as a Second Language, University Foundation program, and College and Career Preparation).

Within each registration group, continuing students in good standing register first, and are ordered based on number of UCFV credits multiplied by the GPA. New students and re-admitted students register after continuing students in the same program group, and are ordered according to the date their complete application was post-marked or submitted. Continuing students in the third registration group who have both a cumulative GPA less than 2.0 and less than 2.0 in their last term at UCFV will register after all other students. This may apply to other programs in the future.

Course prerequisites and co-requisites

A prerequisite is a requirement which must be met before a student enters a course or program. A co-requisite is a course which must be taken concurrently with another course. In some cases a requirement may be taken as either a pre- or co-requisite. Prerequisites and co-requisites for each course are included in the course description. The minimum grade required is a C- unless another grade is stated. A P grade does not, unless stated otherwise, meet a prerequisite or co-requisite requirement. Students are expected to consult the current UCFV calendar to ensure they meet prerequisites before registering. Students are expected to consult the course requirements in the calendar to ensure they meet prerequisites before registering. Students who do not have the stated prerequisite or co-requisite courses may not register in a course having these requirements without written permission of the instructor.

Prerequisite warning messages are shown during registration through myUCFV. In most instances, registration status is updated the night after registration, and students are then notified of any problems (usually by mail). Some prerequisites cannot be checked by A&R, but students remain responsible for meeting all of them. Students who cannot show they have the appropriate prerequisites may be withdrawn from courses at any time up to the first week of classes.

Any British Columbia secondary school course that is used to satisfy program entrance requirements or course prerequisites must be completed for full value (four credits). Generally, if a grade 12 course is provincially examinable, the provincial exam must be taken in order to use the course to satisfy a prerequisite (unless the course specifically states otherwise).

Course waiting lists (under review)

See the Registration Guide & Timetable (www.ufv.ca/ar) for up-to-date information.

If a class is full students may put their names on the waiting list, but the class must fit their timetable. If students are registered in a course they may not also be on a waiting list for another section of the same course. There may be limits placed on the number of waitlisted courses permitted for each student.

Until just prior to classes beginning, the Admissions and Records office will contact students if space becomes available. They will be given a deadline to register. If they do not meet the deadline, they will be removed from the waiting list.

Once classes begin, students must have an instructor’s written permission to register for any course. Students seeking a seat must go to the first class to seek permission. For online courses, students should contact the instructor by the first day of the semester. Instructors will use the waiting lists to fill vacancies for the first class only.

Reserved seats

UCFV may reserve seats for students to enable them to enrol in a particular sequence of courses. Reserved seats are removed periodically throughout registration, and usually not later than 10 days before classes begin.

Repeating a course

Students may not register in a course more than twice without permission of the appropriate dean or designate.

When a course is repeated, the GPA at UCFV includes only the higher grade, but all attempts appear on the transcript.

Some programs limit the number of courses which can be repeated. Transferred courses are considered in the number of attempts.

Attendance

Students are responsible for meeting attendance requirements specified by instructors. At the first meeting of the course, instructors will specify attendance requirements and the consequences of failing to meet them.

It is the student's responsibility to provide instructors with appropriate supporting documentation if extenuating circumstances prevent completion of an attendance requirement for a given course.

Students are also required to attend the first regular meeting of the classes in which they are registered. Students who fail to attend the first regular meeting of a class in which they are registered, and who do not notify the instructor in advance, may be withdrawn from a course, at the discretion of the instructor.

Late entry

Once classes start, students may register only with the formal permission of the instructor. A late registration fee of $20 per course (subject to change) applies to registrations after the second week of classes for courses that run the full semester length. Late entry will not be permitted after 30 percent of the course is completed, except with the permission of the instructor and the appropriate dean or designate. See the current Registration Guide & Timetable for specific dates.

Course withdrawal

Students may withdraw from a course at any time before approximately 75% of the course is completed (see Schedule of Events for withdrawal deadlines) through myUCFV at http://my.ufv.ca, or through the Admissions & Records office. Withdrawals are not normally permitted by telephone.

Withdrawal prior to the date on which 40% of the course is completed will not be recorded on the official transcript. Withdrawal after 40% of the course is completed will be shown on the transcript (see Schedule of Events). A student who stops attending but does not properly withdraw from a course is given a grade of NC (no credit), which is calculated as 0 in the grade point average.

A student may be permitted to withdraw after 75% of the course duration if the student can show that there were extenuating circumstances. Extenuating circumstances are defined as unusual circumstances beyond the student’s control, such as a serious illness, which make it impossible for the course to be completed. To pursue a late withdrawal, students must complete a late withdrawal form, available at www.ufv.ca/ar or from the Admissions and Registration office. A rationale and supporting documentation must be provided. The request will then be forwarded to a committee consisting of the dean, department head, and instructor concerned. Approval requires the majority decision of the committee. A withdrawal, if granted, will be recorded on the official transcript.

Audit

A student may audit a course with instructor’s permission. An audit student is required to attend at least 80% of classes and participate as a regular class member, but does not normally complete class assignments or examinations. In order for an audit grade to be recorded, the student must have attended at least 80% of the course. Students who do not meet this requirement, and who have not formally withdrawn from the course, may receive an NC grade.

Many instructors and/or departments will not permit a change to audit status after the first few weeks of class. In other courses, a student may change to audit status up to, but not later than, the last day of classes, with instructor's permission. Students should check with their course instructor during the first weeks of class.

An audit grade is not included in the calculation of the grade point average, but is reported on the official transcript.

The fee to audit is the same as the regular course tuition fee.

Course challenge

Some UCFV courses may be challenged for credit. This means that a student who can demonstrate mastery of course objectives may be granted credit without taking the course.

Course challenge is available to students who are currently registered in credit courses at UCFV, or who have completed one or more credits at UCFV within the past three academic years, and have been re-admitted to a UCFV program. Course challenge is not permitted for courses previously failed, or for which credit has been obtained at UCFV through transfer credit.

A student may challenge a course only once. Students require permission from the department or program head before they may register for a challenge.

Tuition fees will be reduced to 75% of the regular tuition fee. All other registration fees apply.

Courses challenged do not count towards UCFV program residency requirements.

Credits

UCFV measures the workload of a student by assigning units of credit to a course or program. A typical university studies or career course is three credits (three or four hours/week of instruction for 15 weeks) or four credits (five to seven hours/week of instruction for 15 weeks). In vocational programs, one credit is generally defined as the equivalent of one week of full-time study. In Continuing Studies courses, credits (when they are applicable) may be determined on the basis of one credit for every 30 hours of instruction.

Courseload — university courses

A full courseload is normally five courses per semester. Students are encouraged to enrol in not more than five courses per semester and may not enrol in more than six courses without permission of a dean. Some university-transfer programs, such as Engineering Transfer, require an overload.

Definition of a full-time student

A full-time student is enrolled in 60% or more of the full or standard course load; or has a documented permanent disability, which affects his/her ability to participate in full-time studies and is enrolled in 40% or more of a standard course load. A part-time student is a student enrolled in courses but who does not meet full-time requirements. A standard course load is 15 credits per term or 30 hours per week if credits are not assigned.

Students who are applying for a student loan should consult the Financial Aid and Awards office for more information about the minimum course load required to qualify. A permanent disability is defined according to the StudentAid BC General Information. Students should consult the Disability Services Centre for more information.

For more information

Contact Student Services to sign up for a free Becoming a Student session and/or individual advising appointments (Abbotsford: 604-854-4528; Chilliwack: 604-795-2808). The Admissions and Records office will assist you with any questions regarding your application (Abbotsford: 604-854-4501; Chilliwack: 604-795-2802; Mission: 604-820-6000; or toll-free: 1-888-823-8734). Contact your department directly by calling your nearest UCFV centre.




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