FAQ's ON EMPLOYEE TUITION WAIVER PROGRAM


WHAT CLASSES ARE NOT COVERED?
WHO QUALIFIES?
APPLY FOR THE EMPLOYEE TUITION WAIVER
REGISTERING FOR COURSES
HOW DO I KNOW IF SPACE IS AVAILABLE?
HOW DO I KNOW IF THE TUITION HAS BEEN WAIVED?
IF I DON'T GET A WAIVER, CAN I APPLY FOR PD TO COVER THE COST OF THE FEES?
CAN I USE PD FUNDS TO COVER THE COST OF LATE REGISTRATION FEES IF I DECIDE TO TRANSFER TO A COURSE WITH SPACE?
DOES THE FEE WAIVER HAVE AN EFFECT ON MY INCOME TAX?


WHAT CLASSES ARE NOT COVERED?
The benefit waives course tuition for most courses offered by UFV for credit. It is not intended to waive tuition when the tuition revenue has been budgeted to support offering the course or program. Classes offered on a full cost recovery model are not eligible for a tuition waiver. This includes classes offered through Continuing Studies; credit courses such as CRIM 201, 202, and 203; HSERV 400 numbered courses for the Substance Abuse certificate program; TESL courses; ABT courses classes offered as independent, guided or directed studies sections to be taken as PLA, Challenge, etc.

WHO QUALIFIES?
This benefit is available to 'A' and 'B' contract employees, their spouses and/or dependents. Human Resources determines whether employees qualify for the benefit. Dependents are defined by Human Resources using the same criteria as the other benefit plans.

APPLYING FOR THE EMPLOYEE TUITION WAIVER
You must fill out the request for the tuition waiver and have it processed by Human Resources Download the Tuition Waiver now or pick one up at Human Resources or Admissions and Records. 

Requests will not be considered if they are submitted before a registration time has been assigned or after the last day to pay all fees.
REGISTERING FOR COURSES
You may register for your courses, either on-line or in person. Spouses and dependents will be expected to pay the registration deposit when they register.  Employees may also be required to pay the registration deposit if they have not submitted a Tuition Waiver Application to Human Resources.

You must be eligible to register, which means having been admitted to a program and taken credit courses in the last two years or that you have applied and been admitted for your first semester. Program application procedures and deadlines, and registration deadlines apply.

 

HOW DO I KNOW IF SPACE IS AVAILABLE?
A list of classes with available seats will be posted on the A&R web site at:
http://www.ufv.ca/ar/semesterinfo/csizewaitlst.htm.

Space is available, if at the date OReg runs the Tuition Waiver reports the number of students enrolled including dependents of employees, is one less than the class maximum. The class maximum is the maximum set in Banner. It does not include any overloads accepted by instructors.

Space availability will also be checked on the stable enrolment date. If there is space in the class on this date, the fees will be waived. The stable enrolment date may vary depending on the course start dates.

NOTE:  Students who intend to remain in a class only if a waiver is granted are responsible for determining whether the class is eligible for a waiver.  These students are advised to pay particular attention to the list of classes with available spaces and refund schedules.  

HOW DO I KNOW IF TUITION HAS BEEN WAIVED?
Three working days before fees are due, the student’s account balance will reflect any waivers applied. Waivers will either reduce the current fees or produce a refund. Any refund will be sent to the student.

Students should assume that tuition charges for a class will be added to their account if space has not become available in the class by the stable enrolment date.

For non-semestered programs or cohort programs, available space will be determined three working days before fees are due for the program or ten working days after it has begun, whichever is later. This is often the same date as above, but not always. 

IF I DON'T GET A WAIVER, CAN I APPLY FOR PD TO COVER THE COST OF THE FEES?
Yes, but the application must be submitted to Human Resources prior to the end of June for fall semester classes, prior to the end of November for winter semester classes and prior to the end of March for spring semester classes. 

CAN I USE PD FUNDS TO COVER THE COST OF LATE REGISTRATION FEES IF I DECIDE TO TRANSFER TO A COURSE WITH SPACE?
This is a matter for the PD committee. Late registration fees apply after the last day to pay fees. Thus, the tuition waiver is not available then.

DOES THE FEE WAIVER HAVE AN EFFECT ON MY INCOME TAX?
The tuition fee waiver for employees is not considered a taxable benefit. It will not be shown on the employee’s T4. However, it will be included on the T2202 as part of the tuition credit and the education deduction. Employees should not claim that portion of the amounts on the T2202 that were covered by the waiver.

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Employees with questions or concerns regarding waivers should contact Debbie Dyck in Human Resources before the date fees are due.
◄ EMPLOYEE TUITION WAIVER PROGRAM
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