Tuition Waiver Request (New)FAQ's ON EMPLOYEE TUITION WAIVER PROGRAM
WHAT IS AN EMPLOYEE TUITION WAIVER?
It is a benefit through University policy that provides for the waiving of tuition fees up to the regular undergraduate tuition rate, plus the ancillary fee and semester-based fees for eligible employees. It also provides for the waiving of the tuition fee only for their dependents and spouses; ancillary and semester-based fees are not included in the waiver.
Tuition waivers do not apply to any other fees related to a student’s registration, including but not limited to application fee, late registration fee, penalties, health and dental fee, supplies, theatre tickets, field trip costs, equipment rental, laboratory charge, or any other charge or expense.
WHAT COURSES ARE ELIGIBLE FOR A TUITION WAIVER?
Waivers for employees and their dependents and spouses are permitted for most credit courses; however, UFV reserves the right to restrict fee waivers in certain instances, as follows:
- Waivers are not permitted for courses that are part of limited enrolment cohort programs unless there are spaces available in the program after all qualified fee paying students have been accommodated.
- Waivers are not permitted for courses where delivery depends upon recovering costs (such as courses with higher tuition fees, Continuing Education courses, or courses run on a contract basis), or where the instructor is paid on a per-participant basis (such as independent study or directed study courses).
- Waivers are not available for any activity that is not a course, including but not limited to prior learning assessments, course challenge exams, study tours, and placement tests.
WHO IS ELIGIBLE TO APPLY FOR A WAIVER?
Employees holding continuing appointments at UFV, and their spouses and/or dependents, are eligible for waivers.
Human Resources will determine an employee’s eligibility to apply; the determination of an employee’s spouse and/or eligible dependent will be according to the criteria for eligibility under other UFV employee benefit plans.
APPLYING FOR A TUITION WAIVER
Tuition Waiver Forms are available here: Tuition Waiver Request (New) (clickable link).
Print copies of the tuition waiver form may be available at OReg Offices, and from HR. *Note: Employees are advised to confirm that the print copy is current.
ALL waiver requests must be complete and signed by the employee, including requests for waiving fees for a spouse and/or dependent.
Completed waiver requests must be submitted to Human Resources prior to the first day of classes of the term.
Late waiver requests: Employees who submit waiver requests to HR after the first day of classes of each semester are not eligible for this benefit.
REGISTERING FOR COURSES
Employees, spouses and dependents must register for courses through the regular procedures.
To be eligible to register, an employee, spouse or dependent must have been admitted to a program and be registering for an initial semester or have been enrolled in credit courses within the previous two years. ALL Program application procedures and deadlines, and registration deadlines apply.
Spouses and dependents must pay any required registration deposit.
The registration deposit may be waived for an employee when a Tuition Waiver application has been entered for the employee at the time of registering for a course or courses. NOTE: Employees are advised to submit their waiver applications as early as possible in order to be eligible for the registration deposit fee to be waived at the time of registration.
HOW DO I KNOW IF SPACE IS AVAILABLE?
A list of classes with available seats will be posted on the OReg web site at:
NOTE: Employees, spouses and dependents who intend withdraw from a course should a waiver not be granted must be prepared to manage this decision independently and are advised to pay strict attention to Course Fee Refund schedules. Students who are not granted waivers are responsible for all normal course fees and withdrawal penalties. Students are advised to pay particular attention to the list of classes with available spaces.
HOW DO I KNOW IF TUITION HAS BEEN WAIVED?
Three working days before fees are due, the student’s account balance will reflect any waivers applied. Waivers will either reduce fees owing or produce a refund. Any refund will be applied to student’s account balance.
Students must assume that tuition charges for a class will be added to their account if space has not become available in the class by the Tuition Waiver Report date.
IS IN-SERVICE PROFESSIONAL DEVELOPMENT FUNDING AN OPTION FOR COURSE FEES FOR WHICH A WAIVER HAS NOT BEEN GRANTED?
Yes, but an application must have been submitted and approved under the normal procedures and deadlines. Therefore, the application and approval must be in place prior to the end of June for Fall semester classes, prior to the end of November for Winter semester classes and prior to the end of March for Spring semester classes. (For approved waivers, the value will be applied to the in-service professional development funding amount requested.)
CAN I USE PD FUNDS TO COVER THE COST OF LATE REGISTRATION FEES IF I DECIDE TO TRANSFER TO A COURSE WITH SPACE?
This is a matter for the PD committee. Late registration fees apply after the last day to pay fees.
DOES THE TUITION WAIVER AFFECT MY INCOME TAX?
Tuition fees waived for employees are not considered a taxable benefit and the value will not be shown on an employee’s T4.
The value of any tuition fees waived will be included as part of the tuition credit and the education deduction on the T2202A issued to the individual student. Waived Tuition fees for which a T2202A has been issued which have been waived are not an eligible deduction on a T4.