Course Reserves

Purpose and ScopePlacing Items on ReserveBorrowing Course Reserves | Loan Periods and FinesCopying GuidelinesContact Information

Introduction

As of Fall 2012, UFV no longer has a relationship with the licensing body, Access Copyright.  UFV now operates under the Fair Dealing Requirements and other user rights under the Copyright Act.

In order to ensure that everyone is aware of what this means, instructors will be required to provide written acknowledgement of copyright compliance when placing physical items on reserve (see instructions, below).

For more information on these changes, please refer to UFV's Copyright Guide.  Questions or concerns about these requirements may be directed to Martin Warkentin (local 4460 or copyright@ufv.ca) or Kim Isaac (local 4696 or kim.isaac@ufv.ca).

Purpose and Scope

Course reserves are materials selected by instructors as required or supplementary readings items which instructors would like students to access and share in a timely fashion. They may be from the library collection, or brought in by instructors, and include books, periodical articles, answer keys, lecture notes, maps, videos and more. The library will also create electronic course reserves for online articles, PDF files of instructor-authored material, or websites. Course reserves are listed in the UFV Library Catalogue by instructor's name, and course number. Physical items are kept in a secure location and have short loan periods and high overdue fines.

Placing Items on Reserve

Print and Video Materials

  • Download and complete the Course Reserves Worksheet:
    • PDF format (to download and print)
    • Word format (to download and save)
    • Copies of form also available in the Library and Faculty Reception
  • Forward or deliver completed, signed form and materials to the campus library where you would like the reserves to be placed:
    • Library-owned books and videos will be pulled off the shelf by library staff.
    • All copies of periodical articles, book chapters, answer keys, notes, and other materials must be provided by instructors; the Library will provide folders for materials.
    • A complete citation identifying the source of the document must be provided on all photocopies, along with a clear copyright statement.
    • All copying must be done in compliance with the fair dealing requirements.
    • The Library makes every effort to safeguard reserve materials; however, we cannot accept responsibility for lost and/or damaged personal material.
  • Please allow one week for processing.

Student-Authored Works

  • Obtain written authorization from the student(s); you should keep this authorization on file. This authorization should include the following information (see sample):
    • the student's name (or names, if a group project)*;
    • title of work;
    • course number and semester;
    • length of time for which the authorization is valid; and
    • dated signature(s) of the author(s).
  • Download and complete the Course Reserves Worksheet:
    • PDF format (to download and print)
    • Word format (to download and save)
    • Copies of form also available in the Library and Faculty Reception
  • Forward or deliver completed, signed worksheet and materials to the campus library where you would like the reserves to be placed:
    • The Library makes every effort to safeguard reserve materials; however, we cannot accept responsibility for lost and/or damaged personal material.
  • Please allow one week for processing.

E-Reserves for Full-text Articles or Web Documents

  • Fill out the Electronic Reading Lists form (online). Be sure to attach a Word document containing the bibliographic infromation for the readings:
    • For full-text articles, provide the full article citation (author, title of article, journal title, volume, issue, page numbers). The library will create a course reserve record with a persistent link to the specific article. Links will work from home by directing students to our proxy server.
    • For web documents on the public internet, provide the title of the website or document and the URL. The library will create a course reserve record that links to the web document.
    • Links to e-reserves will become dormant and no longer show in the library catalogue at the end of the semester.

E-Reserves for Instructor-Authored Materials

  • Instructors may place digital copies of their own lecture notes, answer keys, solutions, etc. on course reserve. This greatly increases access to items and addresses issues such as damaged or missing pages.
  • Download and complete the E-Reserves Worksheet:
    • PDF format (to download and print)
    • Word format‌ (to print and save)
    • Copie‌s of the form also available in the Library and Faculty Reception
  • Forward or deliver completed, signed form to the campus library where you would like the reserves to be placed:
    • Provide the library with either an electronic file (such as .docx, .tif, .pdf, or .xlsx file) or a good quality print copy for us to digitize. The library will create a course reserve record that links to the PDF file.
    • E-Reserves will become dormant and no longer show in the catalogue at the end of the semester.

Borrowing Course Reserves

  • Students must show their UFV ID card to sign out reserves, even if they are only making copies.
  • Course reserves are listed in the UFV Library Catalogue by instructor's name, and course number. Please have the course number and title of the item available when you make your request.
  • Because of the short loan periods, course reserves will not usually be transferred between campuses for use.
  • Course reserves may not be placed on hold or renewed.

Loan periods and Fines

Instructors may choose from the following loan periods:

Loan Period Overdue Fine
2 Hour, 4 hour $1.00/hour
1 day, 2 day, 3 day, or 7 day $1.00/day

Instructors may also restrict 2-hour and 4-hour loan materials to in-library use only.

Copying Guidelines

UFV Library's Course Reserves operate under the Fair Dealing Requirements.  Please follow these guidelines when submitting your requests.

Exception: If a book is out of print, you may apply for permission to photocopy more than the above limits. Contact Cameron Roy (local 4522 or cameron.roy@ufv.ca) to obtain permission.

Contact Information

Abbotsford

Chilliwack

 

Carol Konkle
(604) 504-7441 x4218
reservesabby@ufv.ca
Lisa Morry
(604) 504-7441 x2471
 

 

Last updated: June 24, 2014 dc

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