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STANDING COMMITTEES OF SENATE
Rules for the Conduct of Business
| 1. |
Procedures for meetings |
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1.1 |
The business of the Senate standing committees shall be conducted by informal discussion. Decisions made by standing committees will be made by motions which are voted upon and recorded in the minutes. Motions will be decided only by in-person votes at a meeting. In-person meetings may include teleconferencing or videoconferencing, at the discretion of the chair. Minutes of the meetings shall be provided to Senate for information. |
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1.2 |
Quorum for decisions and motions is a minimum of fifty (50) per cent of voting membership. |
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1.3 |
The chairs of standing committee in which the chair is nominated by the committee and approved by Senate will be no longer than one year and will end on July 31. The terms for the chairs approved in the 2010-11 academic year will, however, end on July 31, 2012. |
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1.4 |
Chairs of standing committees may speak at Senate on items from standing committees to Senate. |
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1.5 |
Chairs of standing committees with membership on other standing committees of Senate who wish to appoint a designate shall notify the Chair of the host committee in advance. |
| 2. |
Meeting schedule |
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2.1 |
Meetings shall be held monthly in the fall and winter semesters unless cancelled by the chair, with a minimum of three meetings per year. If needed, the chair may call a meeting, with at least seven days’ notice. |
| 3. |
Terms of office |
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3.1 |
The terms of the Senate members on the Senate standing committees shall be the balance of the member’s term on Senate, to a maximum of three years, except in the case of students, whose terms shall be a maximum of three years, subject to being re-elected to Senate. |
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3.2 |
Non-Senate members on the standing committees shall have two-year terms. This does not apply to ex-officio members. Membership on the standing committees may be renewed, to a maximum of six consecutive years. |
| 4. |
Attendance |
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4.1 |
Regular attendance is expected of all members of the Senate standing committees. |
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4.2 |
Any member of a standing committee who misses two consecutive meetings per year, without prior arrangement with the chair, shall receive written notice from the chair. Any member of a standing committee who misses three consecutive regular meetings per year, without prior arrangement with the chair, and who has received written notice, shall have his/her membership on the standing committee reviewed by the Senate Governance Committee |
| 5. |
Amendments to the terms of reference |
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5.1 |
Changes to the standing committees’ terms of reference shall be taken to the Senate Governance Committee for review and, if appropriate, recommended to Senate for approval. |
Approved at Senate on October 15, 2010.
Revisions approved at Senate on September 14, 2012
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