Student Life Frequently Asked Questions


Student Life Department
Ambassadors ImageWhat can Student Life do for me?
How do I book an appointment with Student Life staff?
What is the difference between Student Life and Student Union Society?

Services for Students
How do I get posters approved?
How can Student Life help with marketing?
Work study positions
Where is the lost and found?
Where can I locate volunteer opportunities?
How do I keep up with Student Life events happening on campus?

University House
What is University House?
What amenities are available at University House (Abbotsford)?
What amenities are available at the Chilliwack office?
When is University House open (Abbotsford)?
When is the Chilliwack campus office open?
What are the kitchen use procedures?
Where do I get ping-pong paddles and balls?

Room/Equipment Bookings
How do I book a room/space?
What equipment is available for booking? What is the booking process?

Student Life Ambassadors
What is an Ambassador?
How do I become an Ambassador?

Student Assistance
How do I access Food Bank services on Campus?

Emerging Leaders Program
How can I build my leadership skills?
What is Student Life's Leadership Institute? What can it do for me?

Clubs & Associations
What is the difference between a club and an association?
How do I get involved with a club or association?
How do I form a club?
Why do I have to register my club/association with Student Life AND Student Union Society?
What is the role of a staff/representative for a club or association?
Food sales and fundraising



What can Student Life do for me?

Student Life can help you get the most out of your time at UFV. We can help you develop your leadership and personal skills, gain experience organizing events, provide work and volunteer opportunities, and allow you to shine!
Student Life offers volunteer opportunities, mentorship for clubs and associations, work-study positions, a food bank service, campus recreation activities, student events, and facilitates a student leadership program.
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How do I book an appointment with Student Life staff?

As Student Life is a busy department we are not always available for immediate consultation. To request an appointment via email, send a message toslevents@ufv.ca. Include with whom you’d like to meet as well as possible dates/times/locations that work for you. You will receive confirmation within 2business days.
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What is the difference between Student Life and Student Union Society?
Student Life is a department of UFV. The Student Union Society is a non-profit organization that operates in close cooperation with, but independent of the University. Student Life is the interface between student organizations and the University for all official permissions they require to operate on campus, including room booking, equipment loan, and poster approval. SUS is the sole official representative of the student body. They collect fees and then disburse them back to students, in this case in the form of funding for clubs and associations. The Student Union Society is also responsible for distributing the U Pass to registered students. 
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How do I get posters approved?

If you are a member of a registered UFV student club or association of UFV bring your poster(s) to the Student Life front desk for approval. Please remember to keep your posters professional in content and language. Publications/posters will be individually date stamped. This date indicates the date by which all your posters expire and must be removed from the buildings. You are responsible to remove the posters once your event is completed.
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How can Student Life help with marketing? 
Not only can we provide advice on making posters but we can help get the word out. Email your event details to slevents@ufv.ca and we will put your event information up on the Student Life online events calendar.

If your event details are received a minimum of 10 days previous to the event we will also add your event to the computer lab screens. This is done on a first come first serve basis. There is not a lot of space on the screens so get your information in early. Student Life is eager to help make your event a success. 
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Work study positions

All UFV Student Life work study positions are available through CareerLink. Work study positions will be posted on CareerLink from the first day of classes of each semester until the positions are filled. Learn more...

Our work-study positions include Events Assistants, Campus Recreation Assistant, Orientation Assistant, SOLAR Assistant, and Print Communications Assistant. These are excellent opportunities to get involved with Student Life, build student community on campus, and develop your leadership skills. 
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Where is the lost and found?
If you lose an item in U-House check out the lost and found box in the Student Lounge (F124) or see the Front Desk. If you lose an item outside of U-House, please see Security located in B120a or call Security at 604-768-0279.
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Where can I locate volunteer opportunities?
Volunteer to Work on Facebook has a constant stream of volunteer opportunities in the community. Clubs/associations always need help, as do any number of institutional initiatives. The question to ask yourself is: what is it that I really want to do? And then: why? Is it for your resume? Passion for a cause? Social networking? If what you need is to fulfill required hours, you should have no trouble with minimal effort to find a position. If, in addition to that you want to support your own UFV community in development, find a position that fits your area of study, something you find relevant and meaningful, then please come and see us. Volunteer Opportunities can be found at: 

UFV Volunteer to Work – International Education 
UFV Career Link - Career Centre 
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How do I keep up with Student Life events happening on campus?
Sign up for Student Life's monthly enewsletter - UConnect

Follow us at: Facebook.com/UFVstudentlife and Twitter.com/UFVstudentlife

Check out our monthly events on the Student Life online calendar
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What is University House? 
University House (U-House) is located in F building on the Abbotsford campus. Campus Centre is located in G building on the Chilliwack Campus. Both are designed to create a sense of place and belonging where students feel safe, comfortable and connected with familiar persons and reliable services that provide a supportive base in their daily lives on campus. Students can gather to relax, study, have a snack, participate in planned activities, meet classmates or obtain information about campus resources.
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What amenities are available at University House (Abbotsford)? 
University House maintains a full kitchen (including stove/oven, fridge, microwave, dish washer), air hockey table, foosball table, ping-pong, and a student lounge with couches, tables and chairs. The student lounge is always available to students therefore it cannot be booked for specific groups. The clubs room (F110) can be booked by student groups to hold meetings or events; and has full media capabilities including cable television, projector, sound system, PC/laptop hookup and large screen. The clubs room can be booked by emailing slevents@ufv.ca See Room Booking Policy below.
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What amenities are available at the Chilliwack office? 
The Chilliwack office maintains a kitchen (including dishes, fridge, microwave, coffee maker, ketlle), pool table, and a student lounge with tv, couches, tables and chairs. The lounge space is always available to all students and therefore it cannot be booked for specific groups.
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When is University House (Abbotsford) open? 
September to April: Monday to Thursday, 8am-8pm and Fridays 8am-4pm
Summer semester (May to August): Monday to Friday, 8:30am-4pm
*Hours are limited during exam periods. Hours are subject to change without notice.
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When is the Chilliwack campus office open?
The lounge is open approximately 8am-6pm Monday to Friday.
* Staffing may be limited. Hours are subject to change without notice.
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What are the kitchen use procedures? 
The communal kitchen in room F124 is provided for student use and enjoyment. Please respect this communal space. Students are responsible for keeping the kitchen clean and sanitary. Food may not be left unattended while cooking in the kitchen. Please note that personal effects left in community areas will be removed by staff and may be discarded. Students should be conscientious of fire safety at all times. 

The kitchen must be left in a clean state after use. All dishes and equipment must be washed and put away after use, and the countertops and stove must be wiped clean.
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Where do I get the ping-pong paddles and balls? 
Ping-pong tables are located on the patio for use during regular U-House hours. Students can sign out paddles at the Front Desk by leaving a form of identification. Ping-pong balls can be purchased for 25 cents and can be kept for future use.
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How do I book a room/space? 
Room bookings must be requested at least one week prior to your event. This includes University House bookings as well other rooms within the institution. All booking requests should be sent through the Student Life online booking system.Note: Student Lounge [F124] is not bookable space unless it is after regular business hours. A staff/faculty member must be present for the entire event and accepts responsibility for the building.
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What equipment is available for booking? What is the booking process?
Large BBQ - $50 [includes propane]
Small BBQ - $25 [includes propane]
Popcorn machine – $50 (includes 5 Harlan packets - pre-packaged popcorn). Additional Harlan packets are $2.25 each.
Snow Cone machine – $50 [includes syrups and cups]
Tents – No charge, 6 available
Sandwich Boards – No charge, 2 available
All rentals require paperwork so please be sure to stop by University House at least one week prior to your event. Budget code and UFV staff signature may be required.
Note: Equipment is not to be taken/used off campus. Numbers available may change.
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What is a Student Life Ambassador?
Student Life Ambassadors are the heart and soul of Student Life at UFV. They are enthusiastic volunteers that go out of their way to help welcome new students to UFV while being proud representatives of our university. During New Student Orientation, ambassadors are responsible for touring new students around campus and answering questions as part of a student panel as well as in casual conversations with new members to our community. 
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How do I become an Ambassador?
Each spring, Student Life recruits students to become Ambassador. The following criteria must be met if you would like to become a UFV Ambassador:

  • Be a current UFV Student or Alumni
  • Be motivated
  • Be committed to a minimum of 10 hours per semester
  • Attend one two- hour training session per semester
  • Email Leadership@ufv.ca with your contact information and availability for NSO and training

For more information, visit the Student Life Ambassador webpage.
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How do I access Food Bank services on campus?
Requests for food hampers can be sent to slevents@ufv.ca. Hampers requested on/before Tuesday will be delivered to U-House Wednesday and are available for pick up after noon. The first time students access this service they are required to complete paperwork at U-House and provide proof of registration. Students must be registered in classes at UFV in order to qualify. Hampers are intended to provide food in emergency situations.
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How can I build my leadership skills?
There are many opportunities through Student Life and other areas on campus to build your leadership skills. 
Clubs & Associations
Orientation Leaders
Leadership Training
International Student Leaders 
Positions on Senate
Positions on Board of Governors
Positions on Student Union Society
Residence Assistants
Supported Learning Group Leaders
Career Peer
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What is Student Life's Leadership Institute? What can it do for me? 
Student Life's Leadership Institute offers a variety of opportunities for students to build and strengthen leadership skills as well as network with others. Students can take part in the Student Leadership Challenge, conferences which are provided each semester and an annual leadership retreat. The following is further information about each of these opportunities:

  • The Student Leadership Challenge: The Student Leadership Challenge is all about “how student leaders mobilize each other to want to get extraordinary things done”. It will outline how to develop and strengthen effective leadership skills along with ways to model these skills and be a successful leader. This program includes self-reflection in addition to interactive workshops and is based on over 25 years of research.
  • Leadership Conferences: Conferences are provided once a semester for all UFV students and alumni. These conferences have a variety of themes that build leadership skills and provide networking opportunities.
  • Annual Student Leadership Retreat: The annual Student Leadership Retreat is an opportunity for all UFV students to engage in a three-day retreat to strengthen a variety of leadership skills, hear from keynote speakers, and enjoy outdoor personal and teambuilding activities.

For more information visit: the Leadership page and/or email leadership@ufv.ca
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What is the difference between a club and an association?
Associations are attached to academic departments while clubs represent interest groups.
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How do I get involved with a Club or Association?
As a UFV student, chances are good that you already belong to an Association, although you may not know it. You do not need to sign up, register, or submit an application; you are a member by virtue of being in your program. The theory is that all students enrolled in a given program will receive communication from their Association executive at the beginning of each semester outlining how you can get involved. This doesn’t happen all the time, so if you hear nothing and want to know what’s going on, email slevents@ufv.ca and we will provide you with the direct contact.

With clubs, you need to get a hold of them yourself. You can find a contact list here. This list is always in flux, but is kept as up to date as possible. Again, contact us if you can’t find what you’re looking for.
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How do I form a club?
 
First things first. Please make an appointment with Martin by emailingslevents@ufv.ca before you fill in the form so you understand exactly what is involved. Then you can print off a registration form . Only ten registered students are needed to form a club. It is far easier to register than it is to run a club, and we want you to be successful.
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Why do I have to register my club/association with Student Life AND Student Union Society?
Basically, Student Life provides institutional oversight and logistical help for your group. Student Life has people and services to assist you, but no funding. Student Union Society can lobby for and fund you, but has limited staffing and no tents, barbeques, etc.
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What is the role of a staff/faculty representative for a club or association? 
Technically clubs do not require a faculty representative while associations do. The job of the representative is to support the group by mentoring and lobbying for them and ideally, supporting them in their activities. The faculty representative provides advice and guidance but does not run the organization. That job must fall to the students themselves. 
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Food sales/fundraising
There are a lot of do’s and don’ts as to the who, what and where of fund raising on campus. While all ideas are welcome, it is highly recommended that you come and ask first. We can save you a lot of trouble. Student groups are allowed two food sales per month and these must be booked via – you guessed it – Student Life. We start booking them in the first week of the semester on a first come, first served basis, although we make every effort to ensure the dates are distributed fairly. Please contact Martin.Kelly@ufv.ca for further information.

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