Appeal a final grade

Before Appealing a Final Grade

Before submitting documentation to appeal a final grade, ensure you have done the following:

1

Review the policy

Ensure you closely review the Final Grade Appeals Policy (#217), particularly the grounds for appeal, procedure, and timeline. As stated in the policy, your appeal must fit within one or more of the five grounds, and you must provide material evidence to show how an inappropriate final grade has been assigned.

2

Consult with your instructor

Discuss the matter with your instructor, as stated in point 1.1.1 of the Final Grade Appeal Policy. If after discussion, the instructor wishes to change your grade due to a clerical or administrative error, or any other reasons, the instructor may do so, according to the Change of Grade Policy. If after discussion, you wish to appeal the decision of the instructor, refer to the Policy and the next section.

Appealing your Final Grade

If you were not able to come to a resolution with your instructor and believe you have material evidence to support a formal appeal, refer to the steps below:

1

Write a clear appeal

Complete the final grade appeal form and gather your supporting documents. Clearly state your reasons for appeal and refer to one or more of the five grounds lists on page two of the policy. Make sure your material evidence shows how an inappropriate final grade has been assigned. 

2

Submit appeal documents

Submit your appeal and supporting documents in-person to the Office of the Registrar at any UFV campus, via email at reginfo@ufv.ca, or by mail to The Office of the Registrar, University of the Fraser Valley, 33844 King Rd, Abbotsford, BC V2S 7M8. Ensure your appeal is complete before submitting.

Note: The final grade appeal and supporting documents must be submitted within 14 working days from the day you had access to the assigned final grade. The deadline may be extended by a few days when there are extenuating circumstances, but this is very rare and fairness to both sides is considered.

If you fail to meet a deadline or fail to appear at any meetings scheduled throughout the appeal process, it will be assumed that you have withdrawn your appeal and the dispute will be considered resolved.

Receiving a Response

Once the Office of the Registrar receives your complete appeal package, the process is as follows:

1

Office screens appeal

Staff in the Office of the Registrar screen the appeal and determines if it falls within the scope of the Final Grade Appeals Policy (217).

If it does not fall within the scope of the policy, or if additional information is required, the Office of the Registrar contacts the applicant.

If the appeal proceeds, the instructor has 14 working days from the receipt of the final grade appeal form to send a written response to the Office of the Registrar. The Office then provides all appeal information to the dean or faculty designate, in which the course is taught.

2

Dean responds

Within seven working days of receiving the appeal and supporting documents, the Dean or designate may attempt a facilitated resolution, meeting with the student and/or the instructor. The matter may be resolved with or without change to the final grade by agreement at the resolution meeting. Any resolution agreed to is documented with a letter to the student/instructor and the Office of the Registrar.

After the ruling, appealing the decision may only be based on alleged unfairness or bias in the process of the final grade appeal. Refer to the ‌Final Grade Appeals Policy (217) for further steps.

Note: Where there is a perceived difference between the meaning or intent of the steps found on our website and the Final Grade Appeals Policy, the wording of the Final Grade Appeals Policy will apply.

Complaints related to general instructor performance rather than a specific grade may be referred to the dean of the area.

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