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Posting number 2017.118 Re-Post
Position Officer, Purchasing
Group Staff
Department Finance; Purchasing
Location Abbotsford
Contract type Staff, 100% full-time, Temporary
Contract timeline September 2017 - September 2018 (with possible extension)
Start date September 2017
End date September 2018 (with possible extension)
Salary scale $4,241.41 - $5,066.32 per month (Staff pay group 8)
Closing date August 17, 2017

About UFV

The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.

Posting details

Responsibilities

Reporting to the Manager, Purchasing the Purchasing Officer is primarily responsible for acquiring products and services pertaining to all areas of UFV operations, including performing related administrative and legislative compliance activities, and conducting research and analysis to ensure that UFV uses the full potential of its purchasing power. Building and maintaining relationships and external clients is a critical component. The Purchasing Officer’s key responsibilities include:

 

Procurement

  • Reviews technical specifications and user department requirements to determine the best procurement method to be used
  • Prepares competitive bids, negotiates and recommends acceptable terms and conditions; resolves bid irregularities, and performs price and cost analysis
  • Establishes evaluation criteria and uses established weighting grid to facilitate the objective selection of successful supplier(s)

 

Research & Analysis

  • Works with the Manager, Purchasing to develop strategies to optimize UFV’s purchasing activities
  • Recommends, develops and implements technology to support and improve the efficiency and effectiveness of the procurement function
  • Reviews supply chain management processes and internal mechanisms for cost saving and re-engineering opportunities, developing and implementing strategies, policies and procedures

 

Administrative

  • Generates tender documents and purchase orders
  • Reviews purchasing contracts for commercial terms and recommends changes to the Manager, Purchasing
  • Administers contracts after awards, including monitoring compliance with terms, conditions, and timelines

 

Communication

  • Interacts with internal clients throughout the purchasing process, providing advice and guidance on procurement policies and strategies
  • Interacts with suppliers throughout the purchasing and selling process, resolving supplier disputes and challenges, and meeting with supplier representatives to evaluate new products and services

 

Legislation Compliance

  • Ensures legal, ethical, and fair treatment of suppliers, including pricing and contract negotiations
  • Interprets and applies Provincial and Federal taxation laws relevant to the tax status of University purchases

Qualifications

Post-secondary degree required. Professional purchasing designation SCMP preferred or completion of Level III PMAC. Minimum five (5) years’ experience of progressive procurement including public sector purchasing, post-secondary environment an asset. An equivalent combination of education and experience may be considered, with the purchasing certification.

 

Demonstrated knowledge, experience and competency of end to end procurement methods and principles; regulations, policies and procedures; formal and written tendering (RFQ, RFP, RFT, REOI, Pre-Quals etc.), knowledge and training in purchasing contract law; report writing and contract preparation; sound judgement, independent decision-making, problem solving skills and strong communication skills. Excellent interpersonal, organizational and communication skills are required. Proficiency in word processing and spreadsheets (Word and Excel) is required.

How to apply

Shortlisted applicants may be required to undergo a criminal record check. Shortlisted applicants will be required to provide copies of their most recent evaluation summary.

Direct resume including evidence of appropriate qualifications by August 17, 2017, referring to Re-Posting #2017.118 to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554        Fax: (604) 854-1538       Website:
www.ufv.ca
Email resumes to:
hrinfo@ufv.ca

  Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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