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Posting number 2017.126
Position Department Assistant, Indigenous Student Centre
Department Indigenous Student Centre
Contract type Staff, 100% full-time, Temporary
Contract timeline As soon as possible after closing date - June 15, 2018
Start date As soon as possible after closing date
End date June 15, 2018
Salary scale $3,543.79 - $4,277.08 per month (Staff pay group 6)
Closing date July 28, 2017

About UFV

The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.

Posting details

Under the direction of the Indigenous Student Centre Director, the Department Assistant supports the effective operation of the department by providing administrative support to the Director, staff, and Elders within the department; and support to Aboriginal students.


Specific duties include the following:

  • supporting the operation of the Indigenous Student Centre(s) by initiating and maintaining office procedures; establishing and maintaining computerized and manual filing systems; and composing and sending correspondence
  • receiving and replying to walk-in, telephone, and email inquiries
  • booking student appointments for meetings with Centre staff and Elders
  • answering potential and current students’ questions, referring them to the appropriate UFV and community services, as needed
  • coordinating meetings, creating meeting packages, and taking minutes
  • producing and distributing marketing materials (e.g., brochures, information sheets, handbooks, displays, posters, newsletters, community updates)
  • assisting with centre events and activities
  • maintaining the department website
  • attending UFV and community functions



This position may require some evening and weekend work at various locations throughout the Fraser Valley, including all UFV campuses.


Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry. Please self-identify on your cover letter or resume.



  • Completion of a certificate in office administration from a recognized post-secondary institution
  • Three years’ experience working in an office environment including two years’ experience working with Indigenous communities in the Fraser Valley
  • Advanced knowledge of Microsoft Office Professional (Word, Access, Excel, and Publisher)
  • Excellent written and oral communication skills
  • Excellent interpersonal skills
  • Experience working with Indigenous students in a post-secondary environment
  • Resourceful and organized
  • Able to function with minimal supervision, remain calm under pressure, maintain confidentiality, and work effectively in a team environment
  • Knowledge of UFV programs and services
  • Experience editing websites
  • Able to work some evenings and weekends
  • A valid driver’s license and personal vehicle are required

How to apply

Shortlisted applicants may be required to undergo a criminal record check. Shortlisted applicants will be required to provide copies of their most recent evaluation summary.

Direct resume including evidence of appropriate qualifications by July 28, 2017, referring to Posting #2017.126 to


Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554        Fax: (604) 854-1538       Website:
Email resumes to:

  Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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