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Posting number 2017.167
Position Assistant to the Dean, Faculty of Health Sciences
Department Faculty of Health Sciences
Location Chilliwack
Contract type 100% full-time, Excluded, Permanent
Start date January 1, 2018
Salary scale Appropriate placement on the excluded salary scale
Closing date October 23, 2017

About UFV

The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.

Posting details

The University of the Fraser Valley invites applications for Assistant to the Dean, Faculty of Health Sciences.

Exercising initiative and sound judgement, the Assistant to the Dean plays a key role in providing pro-active administrative support to the Dean of Health Sciences; provides information and assistance about UFV and department policies and procedures to faculty, internal administrators, staff, students, and members of the university community; deals with routine issues and problems; makes appropriate referrals; ensures the Dean is aware of issues requiring attention; and tracks projects, documents, requests, and other time-sensitive matters.

 

The Assistant oversees the coordination and prioritization of the Dean’s schedule; reviews and prioritizes incoming correspondence; researches and compiles information for reports or projects; coordinates meetings; takes and transcribes meeting minutes; and drafts correspondence, reports and other materials, including those of a complex and/or highly sensitive nature.  The Assistant handles and processes confidential materials and matters and deals with delicate situations or complaints with a high level of discretion and diplomacy, making referrals when necessary and appropriate.

 

Under the direction of the Dean and working with internal administrators, the Assistant is responsible for the confidential review, monitoring and analysis of the department and program budgets and the overall budgetary position of the Faculty, ensuring complete and accurate financial records and processing of financial transactions, and identifying variances. The Assistant assists with the preparation of reports for review by the Dean and is a member of the Faculty Executive Committee. She/he will make recommendations to the Dean about financial resource allocations to ensure the overall budget and spending performance of the Faculty meet the institutional targets.

 

The Assistant oversees the evaluation process for Health Sciences faculty, staff, and sessional instructors; and maintains confidential and other records and files; oversees administrative aspects of the IPEC, and Promotion and Tenure procedures for all faculty members. The Assistant sits as the appointed Health Sciences Faculty Council Assistant, responsible for the production and coordination of all meeting details. She/he is also the Convocation Liaison for Health Sciences providing concise communication on all aspects of the ceremony, and coordinating honours and awards, receptions, and Convocation attendance. The Assistant also takes a lead role in planning, coordinating, and evaluating special events within the Faculty.

Qualifications

A degree in business, business administration or administration, or a related field. Minimum five (5) years of senior level administrative support experience, preferably in a post-secondary institution or environment. Previous financial experience (budgeting, reporting, etc.). Applicants must have demonstrated superior interpersonal, and written and verbal communication skills, that include experience in dealing with the public; prior supervisory experience; strong organizational skills; strong interpersonal skills, discretion, initiative, good judgement; be adaptable, and have a demonstrated ability to work with minimal or no supervision; a high level of competency in a variety of software applications, including Microsoft Outlook calendar/email, Word, Power Point, and Excel, some knowledge of web publishing; a positive attitude with a clear understanding of boundaries in the workplace, demonstrated ability to maintain confidentiality, and the ability to manage change. Applicants must demonstrate the ability to work in a team environment and exhibit respect for all colleagues and have the ability to establish and maintain effective working relationships with senior level administrative professionals, both internal and external to the organization. Knowledge and understanding of post-secondary policies and procedures is preferred. Knowledge of post-secondary health programs and experience with UFV accounting practices and financial reporting would be an asset.

How to apply

Shortlisted applicants may be required to undergo a criminal record check.

Direct resume including evidence of appropriate qualifications by October 23, 2017, referring to Posting #2017.167 to

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554            Fax: (604) 854-1538          Website:
www.ufv.ca
Email resumes to:
hrinfo@ufv.ca

  Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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