|Position||Administrative Assistant to the CFO and VP Administration|
|Department||Chief Financial Officer and Vice President Administration|
|Contract type||100% full-time, Permanent, Excluded|
|Start date||As soon as possible after closing date|
|Salary scale||Appropriate placement on the excluded salary scale|
|Closing date||January 19, 2018|
The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.
The Administrative Assistant provides confidential support to the Office of the CFO and Vice President Administration, and other committees as necessary; takes and transcribes confidential meeting minutes; coordinates, schedules and organizes meetings, follows up on action items. In addition, the Administrative Assistant assists the Executive Assistant in the evaluation process for Directors, Associate Directors, Managers, and staff in the CFO/VP Administration division; provides front-line assistance and is key office contact during the absence of the Executive Assistant and CFO/VP; prepares, edits and distributes material and information, including those of a complex and/or highly sensitive nature.
The Administrative Assistant provides administrative support to those areas under the CFO/VP Administration that manage risk on behalf of the university, including risk identification, assessment and mitigation; assists with contracts and agreements that require Risk Management Branch (of the Provincial Government) approval and involvement; liaises with Risk Management Branch, ensuring insurance needs are met and indemnity approvals are obtained. Other responsibilities include assisting with the management and administration of contracts and agreements; assisting with the management and administration of the Innovation Fund; providing information and assistance to faculty, staff and internal administrators and members of the university community on policies and procedures; maintaining the CFO/VP Administration division website, and other duties as assigned by the CFO and Vice-President, Administration.
A two (2) year related diploma from a recognized post-secondary institution .Minimum three (3) years of office administration experience, preferably at the senior assistant level and preferably in a post-secondary institution environment or similar complex organization. Superior interpersonal and written communication, time management, and organizational skills. Proven ability to work independently and as part of a team and meet multiple deadlines with a high degree of accuracy and attention to detail. Excellent knowledge of office practices and procedures. Advanced knowledge of various software applications, primarily Microsoft Office, Outlook calendar/mail, and Adobe. Demonstrated excellent minute taking and transcription skills. Self-directed, proactive, and able to exercise discretion. Knowledge and understanding of post-secondary policies and procedures. Content Management System (CMS) knowledge is an asset. Experience working with contracts and agreements and an ability to identify and determine certain terms and conditions in contracts and agreements that require Risk Management Branch (of the Provincial Government) involvement.
Shortlisted applicants may be required to undergo a criminal record check.
Shortlisted applicants will be required to provide copies of their most recent evaluation summary.
Direct resume including evidence of appropriate qualifications by January 19, 2018, referring to Posting #2017.213 to:Find out how to prepare your application
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
UFV is committed to the principle of equity in employment.