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Administration opening

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Posting number 2018.026
Position Senior Associate Registrar, Recruitment and Admissions
Group Administration
Department Office of the Registrar
Location Abbotsford
Contract type 100% full-time, Permanent, Excluded
Start date As soon as possible after closing date
Salary scale Appropriate placement on the excluded salary scale
Closing date March 14, 2018

About UFV

The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education.

At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV.

Posting details

Working with the University Registrar and others, the Senior Associate Registrar provides leadership and strategic direction on the provision of services to students, faculty and staff, with specific responsibilities in the areas of student recruitment, admission, transfer, and transition to enrolment. The Senior Associate Registrar provides leadership in the development and provision of a comprehensive set of services and supports to ensure a positive experience for prospective students and applicants from initial contact through to admission and registration. The Senior Associate Registrar, with other leaders in the Office of the Registrar provides leadership in the development of services and administrative support to students and academic units to promote student academic success.

Other responsibilities include, but are not limited to:


  • Recruitment of domestic students to undergraduate, technical and developmental level programs, working to established targets where indicated in the university enrolment plan
  • Liaises with the International Office to ensure effective coordination and collaboration on the recruitment and admission of International Students
  • Works with graduate program coordinators as necessary on general and specific matters of graduate student recruitment
  • Establishes recruitment practices that are both strategic and tactical as well as in in support of the University Strategic Enrolment Management Plan
  • Oversees the admissions process and provides direction on the best practices for the admission of students.  Interprets admission policies, and ensures practices and procedures result in consistent and timely treatment of all applicants
  • Continually analyses, reviews and monitors admission processes and practices ensuring they are current, efficient, effective and relevant
  • Implements credential evaluation practices that are compliant with University Policy and follow current best practices
  • Makes recommendations to university leaders and committees on changes to admission policies consistent with the UFV Strategic Enrolment Management Plan, and best practices in the field
  • Ensures proposed changes to University curricula are consistent with University policies and Calendar regulations with respect to admission and transfer
  • Coordinates with the Marketing and Communications Office to prepare a suite of recruitment and admission publications
  • Collaborates with key university stakeholders and participates in University Committees as required
  • Takes a leadership role in, and provides support on, key University events including Convocation and Open House
  • Takes an active role in the post-secondary community (local, national and international) and related professional associations
  • Acts as University Registrar and assumes leadership of the office when the University Registrar is away or unavailable



Master’s degree from a recognized University or equivalent level of education, training and experience. Additional training or certification in Strategic Enrolment Management is an asset. A minimum of seven (7) years of significant experience in an enrolment services or registrarial organization, including five (5) years of progressively responsible senior leadership experience in one or more areas of admissions, recruitment, enrolment management or student records. Experience with supporting an institutional or divisional Strategic Enrolment Plan. Demonstrated experience in managing short and long term, high visibility complex projects with attention to detail. Demonstrated experience in leading effectively and working independently while maintaining close contact with the University Registrar. High level of discretion and maturity with excellent organization skills. Demonstrated experience in prioritizing and managing multiple projects simultaneously. Detailed knowledge of Canadian and international Post-Secondary systems. In-depth understanding of the student experience, the student life cycle and the impact of registrarial functions on the student experience. Strong demonstrated supervisory and coaching skills. Demonstrated ability to set clear direction and monitor progress. Exceptional verbal, written and interpersonal communication skills with demonstrated ability to act with tact and diplomacy.

How to apply

Shortlisted applicants may be required to undergo a criminal record check.

Direct resume including evidence of appropriate qualifications by March 14, 2018, referring to Posting #2018.26 to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554            Fax: (604) 854-1538          Website:
Email resumes to:

  Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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