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Posting number 2019.027
Position Department Assistant, Faculty of Applied & Technical Studies
Group Staff
Department Faculty of Applied & Technical Studies
Location Chilliwack
Contract type Staff, 100% full-time, Temporary (maternity leave replacement)
Start date As soon as possible after closing date
End date 1 year contract
Salary scale $3,674.57 - $4,434.92 per month (Staff pay group 6)
Closing date February 14, 2019

About UFV

The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education.

At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV.

Posting details

The Department Assistant provides administrative support to various program instructors, the Associate Dean and Directors Office, new applicants, students, and the public. Duties include: student pretesting; maintaining program waitlists and initiating registration process; maintaining accurate records for registered students and all program requirements; administering and supervising student testing; providing all necessary student/program reports; evaluating and implementing program procedures; liaising with the main apprenticeship registration office; assisting in developing marketing strategies for each program area; attending and taking minutes at assigned meetings; answering and/or re-directing complex telephone and in-person enquiries.

The Assistant will be required to work at the Trades & Technology Centre in Chilliwack and may also be required to work shifts at other UFV campus locations.


Completion of a recognized certificate in office administration from a recognized post-secondary institution.  Minimum three (3) years of related work experience in a busy, service-oriented, trades training office environment. Excellent knowledge of written and verbal English and office practices and procedures. Working knowledge of the BC Apprenticeship System and Entry-Level Trades Training and experience working with the Trades Training BC waitlist management system. Ability to problem solve and function effectively in a busy, diversified work environment. Advanced knowledge of various software applications, primarily Microsoft Office (Word, Excel and Access), Outlook calendar/email. Able to communicate effectively (written and oral) and superior time management and organizational skills. Able to work to multiple deadlines with a high degree of accuracy and attention to detail.

How to apply

Direct resume including evidence of appropriate qualifications by February 14, 2019, referring to Posting #2019.27 to:


Email application to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Phone: (604) 854-4554
Fax: (604) 854-1538

Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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