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Posting number 2019.194
Position Program Assistant, College of Arts
Department College of Arts (Program Assistant, Bachelor of Integrated Studies)
Location Abbotsford
Contract type Staff, 50% full-time, Temporary (Leave replacement)
Contract timeline September, 2019 - July 14, 2020
Start date As soon as possible after closing date
End date July 14, 2020
Salary scale $1,837.29 – 2,217.47 per month (Staff pay group 6)
Closing date August 16, 2019

About UFV

The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education.

At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV.

Posting details

The University of the Fraser Valley invites applications for the Program Assistant position within the College of Arts.  We are seeking a highly organized and motivated person with strong administrative/clerical support skills. The successful candidate will bring good working knowledge of modern office practices and procedures with exceptional interpersonal and written/oral communication skills and creative energy. We offer a collaborative and engaging environment that fosters opportunities for growth and innovation, and a chance to work with a dynamic team!

Under the general supervision of the Manager, Academic & Administrative Services, the Program Assistant to the Bachelor of Integrated Studies (BIS) provides administrative support to the Program Coordinator. Key responsibilities are outlined here:

  • Organizes meetings (scheduling, space and equipment bookings, etc.) and prepares agendas, transcribes minutes, and other necessary materials for program meetings
  • Administrative support for curriculum development and revision. Liaison with institutional committees and support services
  • Provides administrative support to Program Chair (e.g. sessional contracts; workload reconciliation; reports; records management)
  • Maintains website content and social media platforms for program. Assists with orientation and recruitment events
  • Organizes program events, on-campus and off-campus. Assists in development and implementation of promotional activities
  • Prepares promotional and informational materials for students
  • Supports the program and course approval process
  • Processes enquiries from students, faculty, internal and external contacts.


  • Completion of a two-year diploma from a recognized institution
  • Minimum three (3) years’ experience, including at least one year in a post-secondary institution
  • Additional training in Records Management and Business Administration preferred
  • Must be a confident communicator: excellent writing, editing, proofreading, and oral communication skills
  • Excellent organizational and planning skills, with experience in managing projects to completion
  • Well-developed interpersonal skills and ability to work independently and collaboratively, exhibiting respect for all colleagues in a team environment
  • Ability to work with a variety of complex schedules, reports, and tracking systems, with demonstrated attention to detail
  • Demonstrated ability to work under pressure, manage competing priorities, meet deadlines, stay current and adapt to change
  • Highly resourceful, organized, and with demonstrated ability to take initiative
  • Evidence of professionalism, demonstrated understanding of ethical conduct, ability to maintain confidentiality
  • Good working knowledge of modern office practices and procedures
  • Experience in editing and maintaining websites and social media accounts in a professional capacity
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Knowledge of UFV and BC post-secondary system
  • Knowledge and experience with Banner preferred
  • Experience with website software: creating, editing and maintaining websites would be an asset
  • Experience with iCompass, and Adobe Pro would be an asset

How to apply

Direct resume including evidence of appropriate qualifications by August 16, 2019, referring to Posting #2019.194 to:


Email application to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Phone: (604) 854-4554
Fax: (604) 854-1538

Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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