UFV Ceremonies and Events Office

Event Planning

Planning an event?

Are you a department or faculty on campus planning an event at UFV? Below are some tips that may prove useful.

Involving the President

If you are hoping to involve the President in your event, please contact the Events & Ceremonies Office. We will evaluate your event and guide you as to the next steps in terms of securing the President’s time and engaging key partners, including Communications, Government Relations and more.


Advancement or Alumni Engagement

If your event is a fundraiser or a donor recognition event such as a dinner or luncheon, you should call the Advancement Office team at XXX.

If the event is an alumni event such as a reunion or celebration, first call should be to the Alumni office at XXX. Even if you plan on executing the whole event within your own unit, the Events team can provide a check list and other useful resources.


Faculty or Departmental Event

If you are planning an event on campus and need guidance and information, below is some information and contacts you might find useful. Ceremonies and Events will also provide guidance in planning your event strategy including the format of the event, programming, type of event, or number of speakers. Our office will also provide advice on protocol in relation to speaking order, flags, forms of address, invitations to the Stó:lō First Nation and any other protocol issues that arise.(FUTRE LINK TO PROTOCOL)


Borrowing Banners, Flags, Sandwich Boards & Tablecloths

UFV Ceremonies and Events has a limited number of UFV banners and flags.  Please email us at caitlin.pascuzzo@ufv.ca if you have any questions or wish to borrow any event materials.

Get the Word Out!

UFV has a number of resources available for advertising your event. To get your event posted to the UFV Calendar go here –

Marketing Resources – Here

More Resources

Looking for more specific instructions and suppliers? View our Event Venues & Suppliers page.

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