Faculty Sabbatical Leave Application

Below is a list of the documents required to complete the Faculty Sabbatical Leave Application process. All sections may be completed in digital format and later printed and signed to produce the final application package for submission.


Applicant: Download and complete ‌‌the Faculty Sabbatical Application Form‌

1. June ‐ September
Application preparation: the applicant must begin to prepare their application well in advance of the final deadline.

2. September
Department feedback: To enable review and feedback from the department members, the applicant must submit the application to the department head / director sufficiently in advance of the date of the September department meeting.

3. September 30
Department head/director feedback: Following departmental review, but not later than September 30, the department head / director will prepare a summary of the feedback and send the summary together with the draft proposal to the applicant AND to the Dean.

4. October 15
Dean’s initial review and advice: As early as possible, but not later than October 15, the dean will provide initial advice to the applicant on strengthening the draft proposal, so that the applicant may consider revising the proposal.  The advice may be provided in writing or in person at a meeting of the dean and the applicant.

5. October 30
Dean’s formal review: As early as possible, but not later than October 30 the applicant will submit a full application package to the Dean for formal review. The dean will provide written comments to the applicant which will form part of the final application package.

6. November 30
Submission of finalized applications: The final date on which applications will be accepted is November 30. Complete and final applications (including the Dean’s comments) must be submitted to Research, Engagement, & Graduate Studies and to Human Resources on or before this date.

7. February 15
Review process completed: The review committee process will normally be completed by February 15.

  • Individual applicants may be contacted for clarification of minor points in the proposal as part of the application review process. Where a request is made for clarification of a minor point, the applicant will be asked to submit an addendum to the application.
  • Where an application requires substantive clarification or revision, it will be deemed unsatisfactory and returned to the applicant with written advice on what should be done to create an acceptable application. Once rewritten, an application may be resubmitted for consideration. Applicants may exercise the option to resubmit unsatisfactory applications once only.
  • Applicants will be advised whether or not an application has been assessed as satisfying the criteria for approval.  If an application does not fully satisfy the criteria for approval by March 1, no sabbatical leave will be approved for the year requested, and the applicant will be advised to apply in the next application round.

Should you have any questions or concerns, please refer to the or contact Adrienne Chan, by email or by phone at 604-504-7441 local 4074.

◄ Faculty Sabbatical Leave Procedures

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