Borrowing Materials:  Faculty and Staff

(including Adjunct Faculty, Visiting Scholars, and Research Associates)

Library Cards

All full-time, part-time, or sessional employees (faculty and staff) and adjunct faculty, visiting scholars, and research associates of UFV are entitled to a Campus Card. It acts as a combination employee card, library card, computer printing card, and photocopying card. You will also be issued a library PIN number which can be used to place holds and review your library account.

  • Cards are issued in the Abbotsford Campus Card Office (S1101) and the Chilliwack Library (see schedule)
  • Bring government-issued photo ID
  • Card holders are are responsible for all items signed out on their card
  • Notify the library and the Campus Card Office in the event of card being lost or stolen

Loan Periods and Fines for Faculty and Staff

Material Type

Loan Period


* Recalled fines of $2/day apply

Books, Audio Books, Circulating CD's.

4 months (with a 3-week guaranteed loan period)
May self-renew 2 times online.

No fines unless recalled. Recall fines $2.00/day

Periodicals (Journals, magazines, newspapers)

7 days
May self-renew 2 times online.

No fines unless recalled. Recall fines $2.00/day

Language CD's, Videos/DVD's,  Art slides (If Videsos/DVD's are required for a specific show date, please contact Heather LeGood.)

7 days
May self-renew 2 times online.

No fines unless recalled. Recall fines $2.00/day

Reserve Materials - 2 & 4 Hour Reserves

2  or 4 hours as specified
No renewals.


Reserve Materials - Daily Loans

1 day, 3 day or 7 day as specified
No renewals.


Curriculum Collection Materials (If required for
a longer period, please contact Heather Compeau.)
7 days
May self-renew 2 times online.

No fines unless recalled. Recall fines $2.00/day

ILL materials from other libraries (eg. SFU, UBC)

As specified. Books usually two weeks
No renewals.


Reference books, Statistics Canada reports In Library Use Only n/a
  • No limit to number of items signed out
  • RECALL FINES - $2.00 per item per day

My Library Account

Use My Library Account to view your checkouts, due dates, fines, status of hold requests and renew your items. To log into My Library Account, use your employee number and library PIN number.  If you do not have your Library PIN or you have forgotten it, you can access it by going to My Library Account, clicking on "Don't Know Your PIN?" and entering your UFV ID number. Your PIN will be emailed to your UFV email account. Or, you can contact the library for assistance.


Items are self-renewed online. To renew items, connect to My Library Account.

Always read the renewal screen carefully and note the new due dates.  The format for due dates is day/month/year (Due: 13/7/2017). Note that renewals are subject to recall: if your item is recalled by another user, you will have to bring it back sooner than the original renewal date displayed.

If renewal limits have been reached, or the item is on hold for another patron, you will see a message "Item may not be renewed."  In the case of renewal limits being reached, you may return the item to the library and renew in person at the circulation desk.

Course Reserves and Interlibrary Loans may not be renewed.

Returning Items

All items other than Reserve items can be returned at any UFV campus library. Reserve items must be returned to the library from which they were checked out. Items may be returned in the book return slot at the circulation desks (during opening hours). During closed hours, external bookdrops are available at the Chilliwack and Abbotsford campuses.

·         Chilliwack: external bookdrop is located outside the south entrance of A Building.
·         Abbotsford: external bookdrop is located outside the north entrance of G Building.
·         Mission: internal bookdrop is located in the hallway outside the library. Bookdrop only accessible when the building is open.

Holds and Transfers

If an item is signed out, "just received", or on another campus, you may place a hold on it.
Intercampus transfers are delivered the next weekday, with Friday requests arriving on Monday.

For more details on placing holds, notification, and cancellation of holds, see Procedures for Holds.

Overdue Items

Faculty and staff are notified of overdue items through a series of e-mails, beginning with 1 day prior to the due date. Further notices are sent at 30 days, 60 days, 90 days and 120 days.  If an item is not returned in 120 days, the borrower will be invoiced for the replacement cost.


When an overdue item has a hold placed on it, the library will contact the borrower via UFV email and recall the item.  The item must be returned within the specified period (varies by item), after which a recall fine of $2.00 per day will accrue.

Lost and Damaged Items

The borrower will be invoiced for the replacement cost of any lost or damaged items which need to be withdrawn from the collection.

Paying Fines

You may pay your fines in person at the circulation desk of either UFV campus library or the Mission campus office. The library accepts cash, debit, VISA, Mastercard, or American Express. You may also pay by providing credit card information over the phone.

Borrowing From Other Libraries

UFV faculty and staff may come to the library to pick up a COPPUL card, which provides borrowing privileges for most post-secondary libraries in Canada.  

We will also obtain books, journal articles, videos/DVDs, and more from other libraries via Interlibrary Loan  (ILL).

October 3, 2016 bp

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