Borrowing Materials:  Students

Library Cards

Students enrolled in full and part-time studies are entitled to a Campus Card, which acts as a combination student card, library card, and can be used for printing and photocoping. Continuing Education students are issued a free (paper) library card for the duration of their course. 

  • You must show valid government-issued photo identification to get your Campus Card
  • Privileges will expire at the end of semester
  • You must show your valid Campus Card in order to borrow items
  • Your library PIN is used to place holds and review your library account
  • You are responsible for all items signed out on your library account
  • Cards are not transferrable
  • Notify the library (and the Campus Card Office) immediately in the event of a card being lost or stolen
  • Replacement cards cost $10





Campus Card Office S1101 (as of June 19, 2015)

See schedule (Cards can be issued 30 minutes after
opening until 30 minutes prior to closing)

See schedule

Click here for information on how to get a campus card.

Loan Periods and Fines for Undergraduate Students and Graduate Students

Material Type

Loan Period - Undergraduate Students

Loan Period - Graduate Students


* Recalled fines of $2/day apply

** Renewals are subject to recall and a shortened loan period

Books, Audio Books, Circulating CD's.

3 weeks
May self-renew 2 times online**.

5 weeks
May self-renew 3 times online**.


Periodicals (Journals, magazines, newspapers)

7 days
May self-renew 2 times online.

7 days
May self-renew 3 times online.


Language CD's, Videos/DVD's, Art slides

7 days
May self-renew 2 times online.

7 days
May self-renew 3 times online.


Reserve Materials - Hourly Reserves

2 or 4 hours
No renewals.

2 or 4 hours
No renewals.


Reserve Materials - Daily Loans

1 day, 3 day or 7 day as specified
No renewals.

1 day, 3 day or 7 day as specified
No renewals.


Curriculum Collection Materials (Limit of 10 items) 3 days
May self-renew 3 times online.
3 days
May self-renew 3 times online.
$.50/day for books*
$1.00/day for videos, DVD's

ILL materials from other libraries (eg. SFU, UBC)

As specified. Books usually two weeks
No renewals.

As specified. Books usually two weeks
No renewals.


Reference books, Statistics Canada reports In Library Use Only In Library Use Only n/a
  • No limit to number of items signed out
  • RECALL FINES - $2.00 per item per day
  • NOTE: Students must pay all outstanding library fines at the beginning of each semester before their library privileges will be renewed.

My Library Account

Use My Library Account to view your checkouts, due dates, fines, status of hold requests and renew your items. To log into My Library Account, use your student number and library PIN number.  If you do not have your Library PIN or you have forgotten it, you can access it by going to My Library Account, clicking on "Don't Know Your PIN?" and entering your UFV ID number. Your PIN will be emailed to your UFV email account. Or, you can contact the library for assistance.


Items are self-renewed online.  To renew items, connect to My Library Account.

Always read the renewal screen carefully and note the new due dates.  The format for due dates is day/month/year (Due: 13/7/2016). Note that renewals are subject to recall: if your item is recalled by another user, you may have to bring it back sooner than the original renewal date displayed. If this happens the library will notify you via your UFV email account.

If renewal limits have been reached or the item is on hold for another patron, you will see a message "Item may not be renewed."  In the case of renewal limits being reached, you may return the item to the library and renew in person at the circulation desk.

Course Reserves and Interlibrary Loans may not be renewed.

Returning Items

All items other than Reserve items can be returned at any UFV campus library. Reserve items must be returned to the library from which they were checked out. Items may be returned in the book return slot at the circulation desks (during opening hours). During closed hours, external bookdrops are available at the Chilliwack and Abbotsford campuses.

·         Chilliwack: external bookdrop is located outside the south entrance of A Building.
·         Abbotsford: external bookdrop is located outside the north entrance of G Building.
·         Mission: internal bookdrop is located in the hallway outside the library. Bookdrop only accessible when the building is open.

Holds and Transfers

If an item is signed out, "just received," or on another campus, you may place a hold on it. Intercampus transfers are delivered the next weekday, with Friday requests arriving on Monday. Mission campus deliveries are 3 times per week. Items will be held at the Mission campus registration office for pickup.

Items will be held at the desk for 7 days.  Pickup notices are sent by UFV e-mail.

For more details on placing holds, notification, and cancellation of holds, see Procedures for Holds.

Overdue Items

Students are notified of overdue items through a series of e-mails, beginning with 1 day prior to the due date.  All e-mail notices are sent to a student's UFV e-mail account, which can be accessed from the myUFV portal.  These notices are a courtesy reminder only. Students are reponsible for knowing the due dates of their library material.

If an item is not returned, the borrower will be invoiced for the replacement cost, plus any accrued overdue fines.


When an overdue item has a hold placed on it, the library will contact the borrower via email and recall the item.  The item must be returned within the specified period (varies by item), after which a recall fine of $2.00 per day will accrue. Check your library account for revised due dates. UFV email can be forwarded to another email account. Check with ITS for instructions or view the pdf linked here.

Lost and Damaged Items

The borrower will be invoiced for the replacement cost of any lost or damaged items which need to be withdrawn from the collection, plus any accrued overdue fines.

Paying Fines

You may pay your fines in person at the circulation desk of either UFV campus library or the Mission campus office. The library accepts cash, debit, VISA, Mastercard, or American Express. You may also pay by providing credit card information over the phone.

For disputed fines, you may complete and submit a Library Fines Appeal.

Fines will not be forgiven for reasons such as failure to receive an overdue notice, lack of knowledge of loan periods, forgetting due dates, or failure to renew materials on time.

Suspension of Privileges

Library borrowing and renewing privileges are blocked on accounts owing over $10.00.  Blocked patrons are notified monthly by e-mail. As well, you may check your account balance in My Library Account.

Non-payment of bills may also result in withholding of grades and transcripts, or use of collection agency.

Borrowing From Other Libraries

UFV students may come to the library to pick up a COPPUL card, which provides borrowing privileges for most post-secondary libraries in Canada.  

We will also obtain books, journal articles, videos/DVDs, and more from other libraries via interlibrary loan (ILL). 

June 16, 2015 - BP

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