Website Forms

Website forms, or web forms, are used to collect information from visitors to your web site(s).

Examples of common web forms:

  • Request for more information
  • Book an appointment
  • Question forms
  • Event based forms
  • Marketing campaign forms
  • Survey or feedback forms

Who can get a form?

Approved website content editors for the website make a request with

How can I get a new form?

For assistance with setting up a new form or obtaining access to an existing form, please email

How can forms be used?

The majority of forms live in web pages on the website.

Forms can be:

  • Embeded within a section (page) in myWeb (T4)
  • Linked to from a web page
  • Linked to from a email newsletter or marketing campaign

Why use UFV Forms?

The website software that powers the forms tool is managed 'in-house' at the University.

Data and information collected is stored on servers in the Abbotsford campus and no information is stored in the 'cloud'.

Working with IT Services, the University Relations myWeb Team :

  • administers forms on behalf of departments,
  • provides training as required
  • oversees user access.

Guidelines & Best Practices with Web Forms

  1. Let people submitting information via forms know what you intend to do with their information.
  2. Provide a Privacy Notice when required (sample below). Collecting information from internal staff and faculty should not require this notice.
  3. Do not collect sensitive information by forms; credit card information, SIN, etc.
  4. Provide people information about how long they should expect a reply.
  5. Captchas or Skill-based questions (anti-bot security measure) are required on all forms.

SAMPLE Privacy Notification

Privacy Notification:
Your personal information is collected under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA). This information will be used for the purpose of providing you with information about UFV programs. Questions about the collection of this information may be directed to --- ---, or by email at

More information on Privacy

What are reCaptchas and skill based questions
... and why do I need them?

reCaptchas and Skill based questions questions on protect forms from automated bots, abuse and spam. These are simple add-ons to forms that add an additional layer of form submission security.

All web forms on the websites should have a 'reCaptcha' or 'Skill Based Question' on the form.

Next steps

Should you required a form for your website or have additional questions, please email for assistance.





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