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Delete, archive, expire

It's time to cleanup and recycle

As part of system maintenance, all inactive sections and content will be permanently deleted from T4 (myWeb) content management system on a as-needed basis.

What YOU need to do:

Prior notice will be given for you to review the websites you are managing to make sure that sections highlighted in red and/or content listed as inactive can be safely deleted.

Next recycle content

Wednesday, January 22, 2020

Check your sections and content status:

  1. Go to Site Structure.
  2. Open all the sections and subsections of your website.

Working with a section

If the section is highlighted in RED, it will be deleted. Verify whether or not the section can be safely deleted.

If the section can be deleted, you do not need to take any action; however, if you think you may need to use the section again, set it to pending.

Set section status to pending

If you need to temporarily remove the section from public view, follow these steps:

  1. Go to Site Structure.
  2. Choose Modify Section.
  3. Under the General tab, change the status to Pending.
  4. Update.

Note: To use the section again, set the section status to Approved.

Working with content

View the status of your content:

  1. Go to Site Structure.
  2. Choose Modify Section.
  3. Under the Content tab, look at the Status column. If the status is marked as Inactive, the content will be deleted. Verify whether or not content can be safely deleted.

If the content can be deleted, you do not need to take any action.

If you think you may need to use the content again, set it to Expire. Expired content will no longer be visible on the page, but you will have the ability to make the page active again at a future date just by going back into Modify content.

Expire content

  1. Use the yellow drop-down menu to select Modify.
  2. Click on the Options tab.
  3. In the Expiry Date field, select today’s date, and use the sliders at the bottom of the calendar to set the time two minutes in the future and choose Done.
  4. Update & Approve.

Note: If you want to reactivate your expired content, find the content, click on Modify, OK to the message; Update & Approve.

For more information

How to: Managing sections and content: delete, archive, or expire

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