Developing the Concept Paper

The first step is to form a Program Working Group (PWG):

Fill out the ‌PWG approval form: undergraduate program or PWG approval form: graduate program and present to the dean(s) who will have administrative responsibility for the program. For graduate programs, also submit it to the AVP REGS. 

In the case that a program draws resources from more than one Faculty/College beyond the provision of service courses, the deans involved will decide who will assume administrative responsibility for the program, and whether administrative responsibility will be shared by more than one Faculty/College.

The PWG should consist of a minimum of three faculty members with teaching or research expertise in the subject area, normally permanent UFV faculty members. If a new program is entirely discipline-based, at least one additional member from another discipline with teaching or research expertise in the subject area or related area should be included.

A Reference Group may also be formed at the PWG's discretion. A reference group includes faculty members or others who can act as a resource for the PWG at the concept paper stage or during the development of the full program proposal. The PWG chair will ensure liaison with the reference group.

Refer to PWG membership and duties of the Chair for more information.

The concept paper serves as a general indication of a program working group's thinking on key issues related to a proposed program. It should be used for all new programs (with the exception of programs going through the expedited review process).

Individual concept papers are submitted to the relevant Faculty/College Councils and deans for approval, then all concept papers submitted in a given academic year are reviewed by the Provost and Deans' Caucus for recommendation to the Academic Planning and Priorities Committee (APPC), Senate, and the UFV Board of Governors. Only upon approval by the Board should a group proceed with development of the full program proposal.


Contact us for assistance with the development of your concept paper.





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