Purchase Order (PO)

A Purchase Order/SPR is used for purchases over $1,500 and/or when purchasing a Restricted Item. If the vendor will not accept a PCard or a Limited Purchase Order, then a Purchase Order can be requested.  To request a Purchase order, complete an SPR first and submit to the Purchasing Division.

How to Complete an SPR:

1

Complete

Enter at the top of the form where indicated:

  • The current date
  • Estimated date the order is required
  • Your first and last name
  • Department
  • Your local
  • Designate a room number for delivery
  • Suggested supplier, if you have one.
2

Describe

Fully describe each item, along with the quantity required and description in the body of the form. When available, include model numbers, part numbers, re-order numbers and any size and/or dimension information.

Place any additional remarks that may help the Purchaser at the bottom of the requisition, under "remarks" or attach a separate piece of paper.

3

Submit

Keep the yellow copy of the SPR for your records. You will receive the pink copy back from Purchasing when your order has been processed.

Forward your requisition to your signing authority for authorization and budget coding. Send the completed form along with accompanying quotes (if providing) to the Purchasing Division (A291).

» Learn How to Request A Change To An Existing Purchase Order

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