Senate

Expedited Program Approval Process

Introduction

The Expedited Program Approval Process may be requested for a new undergraduate program if it meets the criteria as stated in Policy 21, Regulation #8.

For information on and assistance with program development, please consult the Program Development Office


Procedures

Part I: Determination of whether a program meets the criteria for the Expedited Program Approval Process

1

Formation of PWG and development of proposal:

Dean of the program area approves a Program Working Group (PWG) to develop the program and new courses or major revisions to existing courses, if needed.

The PWG must consult with academic areas potentially affected by, or with expertise on, the proposed new program.

2

Program Development Office (PDO) verification:

The PDO verifies that the proposal package (including budgetary analysis, as approved by the Dean and Budget Office) is complete and in compliance with UFV and Ministry guidelines for the approval of new programs.

3

Faculty/College Council and Dean:

The proposal package is submitted to the Faculty/College Council and Dean for review and approval.

4

University-wide notification:

All academic and relevant service areas are notified of the proposed program and are given five business days to respond. The purpose of the notification is to ensure that implications that the new program may have for other academic units, programs, and services are identified. Comments received and the PWG's responses are included in the proposed package.

5

Vice-Provost and APPC approves for Expedited review:

The Dean and Budget Office submit a memo to the Vice-Provost, or delegate, explaining how the proposed program meets the criteria for the expedited process as stated in Policy 21.

The Vice-Provost will make one of the following recommendations:

  1. The proposed program meets the criteria for expedited process and can proceed through the rest of the expedited screening process.
  2. The proposed program does not meet the criteria for expedited process, therefore cannot proceed through the rest of the expedited screening process.

The Vice-Provost’s recommendation will be submitted to the APPC chair and vice-chair for confirmation.

The Dean may appeal a negative recommendation (b. above) to the APPC Expedited Review Standing Subcommittee, whose decision is final.*

Part II: Review of Program Proposal under the Expedited Program Approval Process

6

UEC Screening, CWC, UEC, and Senate Budget Committee:

The proposal package is submitted to the UEC Screening Subcommittee who reviews it prior to submission to Campus Wide Consultation for information and to UEC for recommendation to APPC (The Screening Subcommittee may recommend that UEC vote on the proposal by e-mail). Analysis of the proposed program's budgetary implications is submitted to the Senate Budget Committee (SBC) also for recommendation to APPC. (Senate Budget Committee may exempt specific Departments from review under the expedited process. The program proposal from an exempt Department goes to SBC for information.)

7

APPC:

APPC Expedited Review Standing Subcommittee receives UEC's and, when applicable, SBC's recommendation and makes a recommendation to Senate. The program proposal goes to APPC for information.

8

Senate:

The Senate reviews the proposal, along with the APPC Expedited Review Standing Committee, UEC's, and when applicable, SBC's recommendations for approval.

9

External Approval:

If external approval is required, the program proposal is sent to the Office of the Provost and Vice-President, Academic for external submission (typically, through posting on the Post-Secondary Institution Proposal System (PSIPS) for 30 days).

* APPC Expedited Review standing subcommittee is comprised of the Chair of APPC, the Vice-Chair, and three faculty member, where possible from different Faculty/College.

Additional Resources

Official Course Outlines

Policy 21: Undergraduate Program and Course Approval

Expedited Program Approval PDF

Program Development Office

Information for:

Tools

Contact Us