Senate

Program Discontinuance

Introduction

The Program Discontinuance Policy will ensure transparency and diligence when suspending or discontinuing academic programs at the University of the Fraser Valley. The policy applies to all undergraduate and graduate programs, excluding all non-credit continuing education programs. This policy does not apply to adjustments in the number or location of course offerings as part of the ongoing management of program delivery.

The Academic Planning and Priorities Committee (APPC) of Senate is responsible for developing, maintaining, and communicating the procedures in support of this policy. The guidelines and templates in support of this policy will be administered by the Chair, Vice-Chair, and Assistant of APPC. 

Procedures for Program Discontinuance

Procedures for Program Suspension

Program Discontinuance Policy (222)


Procedures for Program Discontinuance

The decision to initiate a program discontinuance will follow appropriate consultation with the relevant department or school, and Faculty or College Council.

Typically, a proposal for program discontinuance will be initiated by the Dean of the relevant area who submits a Proposal for Program Discontinuance (hereafter Proposal) to APPC. The request should include evidence that the principles outlined above have been applied, and that the program has been assessed according to the criteria as outlined in Section III of the Instructions for Proposal for Program Discontinuance.

A proposal for program discontinuance may also be initiated by the Provost of the University, also with the submission of a Proposal to APPC. The request should include evidence that the principles outlined above have been applied, and that the program has been assessed according to the criteria as outlined in Section III of the Instructions for Proposal for Program Discontinuance.

A transition plan must be included in the Proposal outlining how the existing students will transition through the existing program or transition to a new credential. When relevant, also include a plan for reallocation of any remaining program resources. 

Based on results from formal University review processes, APPC may recommend that either or both the Provost or Dean examine the quality and viability of a specific program.

APPC forwards its recommendation along with supporting evidence, including the record of its deliberations to Senate for decision. Senate will advise the Board of Governors of its recommendation. The final authority rests with the Board of Governors.

Once a program discontinuance occurs the program no longer has status as an approved program at the University of the Fraser Valley. Any proposal to reinstate the program will be considered a new program under the Program Review and Approval policies (Policy 21 and Policy 209).

Submission and review of a proposal for discontinuance should be planned so that the final decision is made in time for publication in the academic calendar for the semester for which it comes into effect.

The discontinuance process will comply with all relevant provisions of the Collective Agreement.

Guidelines for Program Discontinuance

Proposal for Program Discontinuance Instructions and Template

Approved January 2015


Procedures for Program Suspension

Program Discontinuance Policy (222) defines program suspension as temporary suspension of the intake of new students into a program.

The decision to temporarily suspend admission to academic programs is initiated by the relevant Dean(s) in consultation with the respective unit (school, department, or program committee responsible for administering the program), the Associate Vice-President, Research, Engagement & Graduate Studies in the case of graduate programs, and is subject to the considerations stipulated below.

The decision to temporarily suspend admission to academic programs must be approved by the Provost and communicated to Senate, relevant standing committees (UEC or GSC, SBC, and APPC), and the Board for information.

Ideally, the decision to suspend a program will be made and communicated at least four months before the usual start date of the program. 

 

Considerations

  1. Suspension may be for a variety of reasons, including:
    1. Insufficient resources
    2. Low enrollment demand
    3. Declining employment opportunities for graduates
    4. Curricular issues
    5. Inability to provide appropriate educational environment and/or supports
    6. Decline in quality or the inability to meet required program outcomes
    7. The program is being reviewed for renewal or restructuring


  2. Suspension is for a maximum period of two academic years. After this period the program is automatically reinstated unless a new proposal is submitted to either (a) continue the suspension for an additional two-year term or (b) discontinue the program. Suspension can be renewed only once.

  3. Proposals to suspend admissions must present the rationales in a clear and comprehensive manner and sonsultation with stakeholders must take place prior to the recommendation being approved. When timelines and decisions are pressing, the consultation process may be abridged or expedited depending on the nature of the circumstances.

  4. Proposals to suspend admissions must include a plan, where appropriate, to accomodate students who are already enrolled in the program, or to otherwise mitigate the effects of the suspension.

  5. Once a decision to suspend a program has been made and approved by the Provost, the Dean will advise the stakeholders of the suspension and implement a communication process.

Instructions for Program Suspension

 Approved September 2015

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