Supply Chain

Purchasing card

General card terms and conditions

A Purchasing Card (P-Card) provides a convenient and efficient method of purchasing and paying for low-dollar goods and services up to $5,000 and is to be used exclusively for UFV business purchases.

Applications

Send your filled-out form to Procurement Services.

Control features

The following controls are built into the P-Card program:

  • Transaction dollar limits
  • Monthly credit limits
  • Certain types of merchants that will be prohibited
  • Cash advances are prohibited

Restricted purchases

P-Cards are NOT to be used for any of the following purchases:

  • Personal purchases
  • Professional development (PD)
  • Cash advances
  • Computers, software
  • Furniture
  • Capital equipment
  • Construction and renovations
  • Fuel purchases (unless for a rental vehicle)
  • Splitting purchases to avoid your transaction limit
  • Alcohol

For any purchases related to the above restricted items, please contact Procurement Services for confirmation before ordering.

Ordering procedures

Ordering can occur in person, online or via phone. When ordering over the internet, ensure you are on a secure website. Look in the address bar for a closed padlock and make sure the URL  of the website starts with https.

If the vendor requests a billing address, use 33844 King Road, Abbotsford BC V2S 7M8.

Shipping orders

Depending on your location, all goods ordered should be shipped to either Abbotsford or Chilliwack:

University of the Fraser Valley       
B110 - 33844 King Road     
Abbotsford, B.C.  V2S 7M8
 

University of the Fraser Valley
CEP A1101 – 45190 Caen Avenue

Chilliwack, B.C.  V2R 0N3

Please record your first and last name and the phrase “P-Card” in the “attention to”. For example, Joe Smith P-Card.  This helps UFV Logistics get your deliveries to you. Shipments should not be made to your home address.

U.S. orders

If you are ordering goods from the US, please ensure you advise the vendor to use UFV’s custom broker. Contact Procurement Services to obtain our brokerage contact information.

Reconciliation

To learn how to reconcile your monthly statement, contact Financial Services.

Contact Us