Some of the policies UFV has established are listed below. For a complete list of UFV policies please see UFV's online policy manual.
For more information about UFV regulations inquire at the Office of the Registrar or Student Services.
UFV collects and maintains personal information used for the purposes of admission, registration, and other fundamental activities related to being a member of the UFV community and attending a public post-secondary institution in the Province of British Columbia. In signing an application for admission, all applicants are advised that the information they provide and any other information placed into their student record will be protected and used in compliance with the Freedom of Information and Protection of Privacy Act [RSBC 1996]. Requests for access to information under the Act should be directed to the Freedom of Information and Protection of Privacy Office.
Students should be aware that information about a student cannot be released to a third party, including a parent, without written, signed consent from the student or a valid court order.
UFV will share information with government agencies for statistical purposes, and will respond to requests for access to records according to provisions of the Freedom of Information and Protection of Privacy Act. The B.C. Provincial Education number (PEN) is required for research into student participation. Students' personal information provided on the application form is used to verify or assign a PEN. Any personal information collected for research purposes will be disseminated in non-identifiable form.
Student names, addresses, telephone numbers, and ID numbers will be shared with the Student Union Society to assist in the delivery of services and the conduct of elections. Names and addresses of graduates are shared with the UFV Alumni Association.
To ensure that no unauthorized person can obtain access to a student's records, students are expected to keep their UFV student numbers private and confidential. Students will be required to set a unique Personal Identification Number (PIN) in order to use student web services. It should be kept safe and secure. Students are responsible for any transactions made using their student number and PIN.
For additional information about the University's obligations under the Freedom of Information and Protection of Privacy Act, please contact the University's Information Privacy Office at ufv.ca/informationprivacy.
UFV requires student behaviour to conform to that normally expected of university students in an educational setting. Students are required to conduct themselves in a mature and responsible manner, consistent with the University mission, policies, and regulations and in compliance with federal, provincial, and municipal laws. Students will be held accountable for their actions whether acting alone or in a group. Failure by students to maintain a satisfactory standard of conduct may result in disciplinary action. For more information see UFV's Student Non-Academic Conduct policy (204).
Members of the University community are expected to carry out their scholarly work with honesty, to meet the highest ethical standards, to respect the facts and appropriate standards of evidence, and to acknowledge the contributions and scholarship of others. As members of the University community, students are expected to demonstrate appropriate academic conduct. They are responsible for their actions, whether acting alone or in a group.
The University will vigorously investigate allegations of academic misconduct, while taking all reasonable steps to protect the rights and interests of individuals whose work or performance is questioned. For more information see UFV's Student Academic Misconduct policy (70).
Under UFV policy BRP-201.02 and Discrimination, Bullying and Harassment Prevention policy (18), harassment is defined as behaviour that includes any inappropriate conduct or comment (including electronic) by a person who knew or reasonably ought to have known that the behaviour would cause humiliation or intimidation. Harassment excludes interpersonal conflict and any reasonable action taken by an employer or supervisor relating to the management and direction of employees or the workplace, any reasonable action taken by an Instructor relating to the management of the classroom and assignment of work, or action where the harm by any objective standard is fleeting.
Harassment includes behaviour directed towards another person that is abusive or demeaning, including a direct or indirect reference to a prohibited ground of discrimination, and would be viewed by a reasonable person experiencing the behaviour as interfering with the person’s participation in a university-related activity or as creating an intimidating, humiliating or hostile environment.
For additional information about UFV's Discrimination, Bullying and Harassment Prevention policy, please contact the University's Human Rights and Conflict Resolution Office on the Abbotsford Campus at 604-864-4660, firstname.lastname@example.org, or ufv.ca/hrcro.
A full course load for an undergraduate student is normally five courses per semester. Students are encouraged to enrol in not more than five courses per semester (or maximum of eight credits in two-month sessions) and may not enrol in more than 20 credits of coursework per semester without prior permission. Some university-level programs, such as Engineering Transfer, require an additional credits.
A student is considered full-time at UFV if enrolled in nine credits per semester (or six for graduate programs), or in non-credit programs defined as full-time by the department (minimum 20 instructional hours per week). This requirement may be reduced for a student with a documented disability that affects their ability to participate in a full course load. Please note that meeting the UFV requirement for full-time status does not ensure eligibility for student loans, awards, or other benefits, which often have other criteria.
Enrolled students are considered part-time if they are not enrolled in sufficient credits for full-time studies.
See UFV's Course Load policy (63) for more information.
In order to earn a UFV credential, a student must complete at least 25% of the credits required for the program, or at least 75% for graduate programs, through completion of UFV courses. Credits earned through transfer credit or assessment of prior learning do not apply towards the residency requirement. Credit taken at a partner institution through an approved Study Abroad student exchange will apply towards residency requirements.
Some programs require that 50% or more of the required credits be completed at UFV. Programs may also specify that a minimum number of upper-level credits be completed at UFV. Please refer to the program information in the calendar for further information. Transfer credits and credits earned through prior learning assessment, including course challenge, do not meet this requirement.
See UFV's Credentials policy (64) for more information.
Degree options are formal areas of specialization, designated as minors, extended minors, majors, honours, concentrations, specializations, etc.
A maximum of two upper-level courses (up to 8 upper-level credits) may be shared between any two degree options (e.g. two majors, a major and a minor, two minors, etc.) unless stated otherwise in the program information in this calendar. Should there be additional courses in common between two degree options, students will be required to take other courses in the discipline to make up the credits. Such course substitutions must be approved by the department head or director for the discipline. Courses used towards completion of degree options may, however, be shared with the general requirements for the degree. All the general requirements of the degree also must be satisfied.
Students are not permitted to complete more than one degree option in the same discipline or subject within their degree. Programs also may specify that certain combinations of degree options are excluded.
Some combinations may require more than 120 credits. Students wishing to complete a double major or both a major and honours program should consult with a program advisor.
Students who have already completed a degree at the bachelor's level may be approved for admission to an additional bachelor's degree provided the principal area(s) of study (the main discipline emphasized) of the two degrees are different and there is significant difference in academic content. In order to complete a subsequent degree at UFV:
To graduate with a subsequent or concurrent degree, the student must be admitted to the degree, and is required to do the following:
See UFV's Subsequent and Concurrent Bachelor Degree policy (98) for more information.
In some cases, it may be possible for a student to complete two different bachelor degrees (that is, two degrees with different names, such as a Bachelor of Arts and a Bachelor of Science) concurrently, provided the principle area of study is different.
The student must meet apply for admission and meet all admission requirements for the UFV degrees. Admission to a subsequent or concurrent degree requires approval by the dean(s) or designate(s) responsible for both the UFV degrees. Approval will not be given when the dean or designate deems there is significant overlap in academic content with the initial degree. The guideline is that the degrees have less than approximately 2/3 of the credits in common.
See UFV's Subsequent and Concurrent Bachelor Degree policy (98) for more information on the requirements and criteria.
It is the student's responsibility to ensure that all program requirements are met. This should be done by regular program review and/or consultation with the appropriate department.
UFV recognizes a student's graduation by awarding a credential such as a degree, diploma, or certificate. Students must apply for graduation by completing a request to graduate form at the Office of the Registrar. This may be done once a student is registered in the final semester of the program. Students must apply to graduate no later than April 1, with program requirements completed by the Winter semester grade deadline (see Important Registration Dates), to be eligible for graduation the following June. There is a $25 graduation fee.
Students attending another institution on a Letter or Permission in their final semester may not receive official grades in time for Convocation, and may need to delay their graduation.
Students who intend to use credit from other institutions to meet graduation requirements for a UFV credential, need to apply for transfer credit at least three to four months before applying to graduate.
Graduation requirements for a program may change over time. The graduation requirements for a program, major, or minor will be determined by the academic year in which a student is formally admitted to the program or formally declares a major or minor. Students will not be permitted to graduate using requirements that were in place prior to formal admittance. See the archived academic calendars for previous program requirements.
All students who are admitted to, or declare, a program or program option require a minimum program grade point average (PGPA) of 2.00 (3.00 for graduate level) on all courses taken at UFV that are used to meet program requirements. For non-credit programs, a minimum C average is required.
Credentials other than certificates and associate certificates also require a cumulative grade point average (CGPA) of at least 2.00 (3.00 for graduate programs) calculated on all UFV courses attempted at the level of the program. Some programs may require higher program GPAs.
Note: As this is a new regulation, not all calendar entries may have been revised to reflect the new minimum GPA standard. Where there is no minimum GPA requirement stated, this regulation applies.
See UFV's Credentials policy (64) for more information.
In cases not covered by UFV's Subsequent and Concurrent Bachelor Degree policy (98), a minimum of 50% of the credits for a second or subsequent UFV credential, excluding associate certificates, must be in courses that have not been used to satisfy requirements for another credential.
See UFV's Credentials policy (64) for more information.
Convocation ceremonies are held in the second week of June. The date, time, and location of the ceremonies is available online at ufv.ca/convocation.
Students must apply to graduate by April 1. There is a $25 graduation fee, plus a regalia rental fee. Regalia should be ordered online prior to the ceremony; see ufv.ca/convocation for details or email email@example.com.
The Dean's List recognizes those university students who achieve a high academic standard. It is prepared at the end of each semester.
To be eligible for the Dean's List, a student must:
The designation "Graduated with Distinction" recognizes those university students who have maintained a high academic standard throughout their course of studies.
To be eligible, a student must:
Outstanding Achievement is awarded to the graduate who earned the highest GPA in their certificate, diploma, or degree program. The student must have earned a minimum GPA of 3.67 to be eligible for Outstanding Achievement.
In the event that two graduates earned the same GPA in a certificate, diploma, or degree program, Outstanding Achievement will be awarded to the student with the highest GPA in the last 30 credits.