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Convocation

UFV/Convocation/Student checklist

Student checklist

1. Apply to graduate

If you're expecting to attend Convocation, you must have already applied to graduate from UFV and received confirmation of completion from the Office of the Registrar.

The deadline to apply for graduation is April 1, 2025. If you haven’t applied yet, please do so as soon as possible. For instructions, please visit the Graduation page.

2. Find out which convocation ceremony you should attend

UFV will host six Convocation ceremonies over three days: June 10, 11, and 12, 2025. There are two ceremonies per day: one at 9:30 AM and one at 2:30 PM. You'll be assigned to a Convocation ceremony based on your program.

See the Convocation schedule

3. Order your graduation cap and gown (regalia) and your guest tickets starting April 28

If you are a graduating student attending Convocation, you must rent a cap and gown (regalia) to wear at the Ceremony.

The graduation regalia reservation form is also where you request your guest tickets. Before requesting tickets for your guests to watch you cross the stage, you must have completed the regalia reservation process. 

You are encouraged to complete your gown rental by May 23rd. Guest tickets are not guaranteed after this date.

For details about grad regalia, including gown pick-up and drop-off, see the regalia info page.

April 28 - May 23, 2025 ($50 early bird rate)

  • The regalia order and payment form will open April 28. Regalia can be ordered and paid for online at the early bird rate until May 23 at 11:59 PM.
  • Please bring your proof of reservation with you to pick up your regalia on the day of your ceremony.

Order your grad regalia

On-site on the day of your ceremony ($90 rate)

  • You can rent your regalia on the day of your ceremony in Evered Hall. Please join the line for on-site gown rentals after you check in. Please bring payment (credit card, bank card — cash not accepted) with you to rent your regalia on the day of your ceremony.
  • We strongly encourage you to complete your gown rental before May 23. After May 23 gown rentals will only be accommodated on site on the day of your ceremony for a fee of $90 and guest tickets are not guaranteed.

4. Check your student email for your guest tickets

  • Grads are allocated up to four guest tickets for Convocation. For additional tickets, you can add yourself to the wait list.
  • All guests, including infants and small children, must have tickets to enter the ceremony. This is for fire code regulations and everyone's safety.
  • You will receive your guest tickets in your student email.
  • Please forward these tickets to your guests to show at the ceremony entrance. Guests may also check in by providing your last name.
  • Seating is not assigned.

Guest tickets: students will start receiving guest tickets at the end of May.

5. Review your ceremony instructions

Be sure you know when to arrive, what to wear, and other important details.

What to do

6. Celebrate with family and friends

Flowers and UFV apparel will be available for purchase on location if your loved ones would like to mark the occasion with a gift. They can also review gift options and pre-order if they prefer.

Following the ceremonies, you are invited to the UFV Alumni Celebration Plaza to celebrate with your classmates, capture memories at one of the photo booths, with friends and family.

If your guests can't make it to the ceremony, they can celebrate your accomplishments from wherever they are online. Ceremonies will be livestreamed and available for viewing online.

Info for your family & friends