UFV Official Transcript Guidelines
All UFV applicants are required to submit current, official, transcripts for all secondary and post-secondary institutions previously attended. Photocopies, notarized copies or personal copies of documents are not acceptable and may delay the processing of your application.
Official Post-Secondary Transcripts
A post-secondary transcript will be considered official when:
- Received by mail, in a sealed and untampered envelope, from the sending institution; or
- Received by email to firstname.lastname@example.org from a representative of the issuing institution with institution email address; and
- The transcript includes the original institutional seal, stamp or signature
UFV receives transcripts through electronic exchange from the following institutions:
- University of British Columbia (Vancouver and Okanagan campuses)
- Simon Fraser University
- Kwantlen Polytechnic University
- Capilano University
- Douglas College
- Langara College
- Selkirk College
- Vancouver Island University
UFV receives transcripts through the following secure exchange services:
- National Student Clearinghouse (studentclearinghouse.org)
Official transcripts can be mailed to:University of the Fraser ValleyOffice of the Registrar33844 King RoadAbbotsford, BC V2S 7M8CANADA
Please request an official transcript to be issued to UFV from your post-secondary institution, showing courses in progress and final grades for all coursework completed. Once courses in progress are complete you are required to submit another official transcript showing final grades.
Documents submitted become the property of UFV. Only documents that are considered by UFV to be irreplaceable will be returned to the student if requested at the time of submission. Please use the Request for Request for Return of Irreplaceable Documents form when submitting your documents to UFV.
An English translation by a certified translator must be submitted if the document is in a language other than English (some exceptions may be possible for documents in French).
Document Evaluation Fee
For students with post-secondary documents that originate outside Canada, a $75 document evaluation fee is charged for domestic students, and $250 for international students (one fee covers all transcripts submitted at one time).
Transfer credit can be assigned in several ways:
- Credit for a specific UFV course.
- Unassigned discipline credit, e.g., BUS IXX (3) — Business lower level (3 credits), given when the course does not have an exact equivalent, or we have not evaluated the course, but we recognize it for credit in a particular discipline.
- General unassigned credit e.g., GE IXX (3) — lower level unassigned credit, or GE 3XX (3) — upper level unassigned credit, given when we have not articulated a course, do not offer the discipline, or when block credit is given for a program.
Determining transfer credit can sometimes be a lengthy process. If a course has not been previously articulated, you will need to submit a detailed course outline for the department to review, to determine transfer credit. To save time, we suggest you provide course outlines for courses taken outside B.C. when you submit your official transcript.
For information about transfer credit from other B.C. institutions, consult the BC transfer guide.
Once your transfer evaluation is complete the Office of the Registrar will contact you, usually at your UFV student email address, letting you know that you can review your transfer credit through your myUFV account.
Watch a tutorial video about viewing and interpreting transfer credits
If you intend to use post-secondary credits from another institution toward a UFV credential, submit your official transcript at least three to four months prior to application for graduation.
For enquiries, contact Articulation at the Office of the Registrar at email@example.com, or 604-854-4501 or toll-free at 1-888-823-8734.
Using your transfer credit
Transfer credit is awarded on an institutional basis, not for a specific program, so you may not be able to use all transfer credit granted towards a particular program.
The number of transfer credits that can be applied to your program will depend upon the type of courses you transferred, and the amount of transfer credit that is permitted in your program. You should discuss how your transfer credit will apply to your program with the program head, program advisor, or an academic advisor.