COVID-19 (Coronavirus) information and resources

Steps for area supervisors

UFV is committed to providing and maintaining a healthy and safe environment for all students, faculty, staff, and visitors.

In order to limit the spread of COVID-19, staff and faculty will continue to work primarily from home where and when possible.

If a department is considering bringing employees and/or students back to any campus, the department must complete the steps below, under the guidance of the Area Supervisor. Area Supervisors include deans, associate deans, directors, managers, and others working in a supervisory capacity.

For questions regarding the Safe Return to Campus Process, contact EHS@ufv.ca.

Safe Return to Campus process guide

Download a printable version of the Safe Return to Campus Process.

If you require a staff member to return to campus you must:

1

Return to Campus Request

Obtain approval from your Senior Administrator to begin the process of returning staff, faculty and/or students to campus.  Approval for return to campus is based on VP Portfolios.  For help identifying the portfolio appropriate to your request, view UFV’s Administration Index.

Specific information needed for approval varies by VP Portfolio.  Ensure that the correct request document is submitted according to the Safe Return to Campus Process.

2

Workspace Safety Plan & Risk Assessment

Review UFV COVID-19 Institutional Safety Plan; this plan establishes the expectations of all Workspace Safety Plans.  Ensure that you consult with your employees in the creation of the plan.  As area supervisor, you will be responsible for implementing the Workspace Safety Plan recommendations.

Download the Workspace Safety Plan template »

Submit the completed Workspace Safety Plan to the Risk & Safety Office at EHS@ufv.ca for review.  Once the review is completed, you will be informed of any changes needed and final sign-off.

3

Return to Campus Initiation & Implementation

Implement the measures described in the Workspace Safety Plan prior to allowing employees to return to campus.

Ensure that employees complete the UFV COVID-19 Safety Orientation, which provides an overview of the Institutional Safety Plan and general safe work procedures.

Your employee will receive a certificate after completing the Orientation and must forward a copy to you as their area supervisor.

In addition, you must review the UFV COVID-19 Workspace Safety Plan for your area with all employees returning to campus.

Record keeping

Records should be maintained in each area for employee orientation and training. These records must be made available upon request.

To access the Safety Orientation:

  • Log into MyClass using your employee ID number and your UFV email password
  • Click on the 'Courses' tab, then search for 'COVID'
  • Choose the employee orientation and click on +Enroll on the far left

Go to MyClass 

 

If you have difficulty accessing the training, see the Safety orientation for employees how-to guide.

Ensure Oversight and Compliance

As area supervisor, you also need to:

  • Make your Workspace Safety Plan available. For example, post to your network drive and/or post a hard copy in your workspace.
  • Ensure that those in your workspace are complying with the protocols your Workspace Safety Plan has established, and inspect your workspace regularly.

 

Download a printable version of the Safe Return to Campus Process

Quick links

Templates

Downloadable documents to help in planning for a safe return to campus.

UFV safety documents

Central collection of UFV Safety Response plans & guidelines

COVID-19 Safety Orientation

Access the COVID-19 Employee Safety Orientation in MyClass

More resources

Guidelines and best practices from Worksafe BC and industry leaders

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