Convocation
Launching new graduates into the world is a momentous occasion for all members of the UFV community.
Faculty, staff, and alumni are welcome to participate in one or more of the six ceremonies held at the UFV Cascades Athletics Centre.
Questions? Email Convocation@ufv.ca
Positions are assigned by the Convocation team based on need. While we do our best to take preferences into account, we appreciate your flexibility as not all requests may be able to be accommodated.
Team Convo Lounge Attendants are the first point of contact for Team Convocation members. They check Team Convo members in, distribute buttons and information, monitor catering, and redeploy team members to areas of need as required.
Wayfinders are stationed around campus to welcome arrivals, provide directions, and manage pedestrian flow before and after each ceremony. They guide guests to the ceremony hall, graduates to the SUB for check-in and gowning, and dignitaries to the south end of the Athletic Centre.
Direct drivers to the appropriate lots on arrival — graduates and guests, accessible parking, faculty and staff, and dignitaries to their designated area near the Cascade Athletic Centre.
Welcome and escort guests with accessibility needs to designated seating areas in the ceremony hall. They are stationed outside the ceremony hall main entrance and assist both pre-arranged and walk-up guests.
They are responsible for checking in all guests of the graduates. This role supports in ensuring an accurate headcount of guests, critical for logistical coordination and safety measures.
Assist guests in finding seating and provide information and answer guests' questions as needed.
Check in dignitaries and their guests at the south entrance of the Cascade Athletic Centre, then escort them to the appropriate gowning areas or designated seating near the stage.
Distributes parchments and grad cards to graduating students, ensures a smooth check-in process, and helps pack unclaimed parchments for mailing once the ceremony begins.
Help graduates write a phonetic spelling of their name on their grad card, ensuring it's pronounced correctly when they cross the stage. They also support students who use a preferred name, updating their card accordingly.
Work closely with Gaspard, our regalia partner, to provide rental regalia and assist students with their gowns and pinning their hoods.
After the gowning and hooding station, each student receives a cap and tassel. Help get graduands ready for the big day at this station.
Gowning attendants help faculty, dignitaries, and platform party members into their regalia in the backstage gowning area.
Looks after the coats/jackets of graduands. This station also serves as the Lost and Found for each Convocation ceremony.
Directs graduates from the Student Union Building to the backstage marshalling area (small gym).
Organise graduates into alphabetical order by program in the backstage marshalling area (small gym), preparing grads for the formal procession into the ceremony hall.
Guide graduates to their seats, direct them back to their seats after crossing the stage, and lead grads out through the exits at the end of the ceremony.
Assists guests and graduates who have purchased a frame from the Bookstore Pop-Up Shop by carefully framing their parchment on-site, ensuring it's secure and professionally presented.
Welcomes graduates and their families to the Alumni Celebration Plaza following each ceremony. If your department is hosting a booth that you are participating in, please sign up for Team Convo.