Join Team Convocation

Launching new graduates into the world is a momentous occasion for all members of the UFV community.

Faculty, staff, and alumni are welcomed to participate in one or more of the six ceremonies held on June 13th, 14th, and 15th at the UFV Cascades Athletics Centre. 

Positions Available

Please note that positions are assigned by the Convocation Team based on need. We are happy to hear where you'd like to be stationed, but we hope you can understand all requests may not be able to be accommodated.

Team lounge attendants

Team lounge attendants are the first point of contact for Team Convocation. They distribute identification badges and information, monitor catering deliveries, re-assign workers as needed to fill shortages, and distribute team convocation gifts.


Ushers are the first point of contact for graduands and their guests! They give directions as needed and help make sure people are in the right places at the right time. Our ushers are of key importance as we transition into a new Convocation location and flow.

Coat check

The coat check station looks after the personal belongings of graduands (items they cannot carry throughout their ceremony). Ex. coats, large bags, and umbrellas. This station also serves as the Lost and Found for each Convocation Ceremony.

Regalia: Gowns and hoods (pinning)

The gowning and hooding stations work closely with Gaspard, our regalia supplier, to provide rental regalia and assist students as they transform from graduand to graduate by putting on their regalia.

Caps and tassels

After the gowning and hooding station, each student receives a cap and tassel. Help get graduands ready for the big day at this station.

Stage party gowns and hoods

Faculty and stage party attendants help faculty and VIPs into their regalia in the faculty gowning area backstage.

VIP/backstage ushers

VIP ushers use detailed RSVP lists to identify the next steps for green room guests, faculty, senior admin, board, and senate.

Grads cards and documents

Under the direction of the Office of the Registrar (OReg), the grad cards and documents station distributes important identification and credentials to graduands

Backstage Marshalls

Marshalls help arrange graduates in alphabetical order backstage according to their program, so that they can proceed to the convocation ceremony in an orderly and timely fashion.

Accessibility ushers

Accessibility ushers help students get ready behind the scenes and escort guests with disabilities to designated seating areas in the arena.

Grad seating marshalls

Grad seating marshalls direct VIPs to their seats, direct grads back to their seats after they have crossed the stage, and lead grads out through the exits at the end of the ceremony.

Parchment framing

Help the Alumni Association by assisting in the Parchment framing booth within the Bookstore.