Join Team Convocation

Launching new graduates into the world is a momentous occasion for all members of the UFV community.

Faculty, staff, and alumni are welcomed to participate in one or more of the four ceremonies held on June 14th and 15th at the Abbotsford Centre. 

Choose a position

Check the schedule to decide which ceremonies you wish to attend and choose a position from the list below. Please note that positions are filled on a first come, first serve basis.

Team lounge attendants

Team lounge attendants are the first point of contact for Team Convocation. They distribute identification badges and information, monitor catering deliveries, re-assign workers as needed to fill shortages, and distribute team convocation gifts.


Greeters are the first point of contact for graduands and their guests! Before each ceremony, greeters welcome arrivals to the Abbotsford Centre and distribute info flyers. Following the ceremony, they assist ushers to remind graduates to return their gowns. They also manage pedestrian traffic around the building.

Coat check

The coat check station looks after the personal belongings of gradunds (items they cannot carry through out their ceremony) ie coats, large bags and umbrellas. This station also serves as the Lost and Found for each Convocation Ceremony.

Regalia: Gowns and hoods (pinning)

The gowning and hooding stations work closely with Gaspard, our regalia supplier, to provide rental regalia and assist students as they transform from graduand to graduate by putting on their regalia.

Caps and tassels

After the gowning and hooding station, each student receives a cap and tassel. Help get graduands ready for the big day at this station.

Faculty and Stage party gowns and hoods

Faculty and stage party attendants help faculty and VIPs into their regalia in the faculty gowning area back stage.

VIP/green room attendants

VIP room attendants assist President and Board staff with gowning the stage party and provide directions to the stage, seating, and the VIP luncheon. VIP room attendants host Board members, VIPs and other UFV guests.

VIP/backstage ushers

VIP ushers use detailed RSVP lists to identify the next steps for green room guests, faculty, senior admin, board, and senate.

Grads cards and documents

Under the direction of the Office of the Registrar (OReg), the grad cards and documents station distributes important identification and credentials to graduands

Alumni card distribution

Alumni card station distributes alumni cards to graduands.

Exit to marshalling area ushers

Ushers assigned to this position assist graduates (especially those wearing extreme high heels) down the stairs to the marshalling area back stage or direct to the elevator. They also give tips like take photos with fellow students now, keep your grad card handy, use washroom before lining up with fellow students.

Backstage Marshalls

Marshalls help arrange graduates in alphabetical order back stage according to their program, so that they can proceed to the convocation ceremony in an orderly and timely fashion.

Accessibility ushers

Accessibility ushers help students get ready behind the scenes and escort guests with disabilities to designated seating areas in the arena.

Concourse ushers

Concourse ushers direct grads and guests, assist guests with disabilities, and hand out programs to guests as they enter the seating areas before the ceremony. They also manage traffic flow around the reception areas after the ceremony, and answer questions.

Grad seating marshalls

Grad seating marshalls direct VIPs to their seats, direct grads back to their seats after they have crossed the stage, and lead grads out through the exits at the end of the ceremony.

Parchment framing

Help the Alumni Association by assisting in the Parchment framing booth within the Bookstore.

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