Convocation
Launching new graduates into the world is a momentous occasion for all members of the UFV community.
Faculty, staff, and alumni are welcome to participate in one or more of the six ceremonies held at the UFV Cascades Athletics Centre.
Please note that positions are assigned by the Convocation team based on need. We are happy to hear where you'd like to be stationed, but we hope you can understand all requests may not be able to be accommodated.
Team lounge attendants are the first point of contact for Team Convocation. They distribute identification badges and information, monitor catering deliveries, and re-allocate work as needed to fill shortages.
Ushers are the first point of contact for graduands and their guests! They give directions as needed and help make sure people are in the right places at the right time. Our ushers are of key importance as we transition into a new convocation location and flow.
The coat check station looks after the personal belongings of graduands (items they cannot carry throughout their ceremony). Ex. coats, large bags, and umbrellas. This station also serves as the Lost and Found for each Convocation ceremony.
The gowning and hooding stations work closely with Gaspard, our regalia partner, to provide rental regalia and assist students as they transform from graduand to graduate by putting on their regalia.
After the gowning and hooding station, each student receives a cap and tassel. Help get graduands ready for the big day at this station.
Faculty and stage party attendants help faculty and dignitaries into their regalia in the faculty gowning area backstage.
Guest check-in is responsible for checking in all guests of the graduants at the door of the ceremony. This role supports in ensuring an accurate headcount of guests, critical for logistical coordination and safety measures.
Dignitary ushers use detailed RSVP lists to identify the next steps for green room guests, faculty, senior admin, board, and senate.
Under the direction of the Office of the Registrar (OReg), the grad cards and documents station distributes important identification and credentials to graduands.
Marshalls help arrange graduates in alphabetical order backstage according to their program, so that they can proceed to the convocation ceremony in an orderly and timely fashion.
Accessibility ushers help students get ready behind the scenes and escort guests with accessibility needs to designated seating areas in the ceremony space.
Grad seating marshalls direct dignitaries to their seats, direct grads back to their seats after they have crossed the stage, and lead grads out through the exits at the end of the ceremony.
Support the Alumni Association by assisting in the parchment framing booth within the Bookstore (satellite location).
Ceremony hall ushers assist guests in finding their seats and provide information and answer guests' questions as needed