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Program Development and Quality Assurance

UFV/Program Development and Quality Assurance/Program Suspension and Discontinuance/Reinstate a Program

Reinstate a Program

Submission deadline

Departments moving to reinstate programs more than four months prior to the end of the set suspension period may initiate the process by contacting PDQA. Reinstatement procedures will otherwise be automatically initiated by PDQA four months prior to the end date of the suspension. To ensure UFV deadlines are met, a memo to reinstate a suspended program must by approved by the provost by March for fall semester, September for winter semester, and December for summer semester.

Status of program after reinstatement

On the effective reinstatement semester, the program will be opened to receive student admissions applications once again.

Refer to the Procedures for Suspension & Discontinuance (222) document for full details.

1. Initiate

  • The Dean's office will communicate a plan for the program before the program suspension period ends, noting the submission deadlines, and if applicable, the AVP REGS

2. Complete Reinstatement Memo

  • Dean or program area completes the reinstatement memo
  • Memo should outline steps taken to address the reasons for suspension (e.g., low enrolment, curriculum revitalization, major program changes, etc.)
  • Documents required: reinstatement memo (program reinstatement memo template); and supporting documents, if applicable 

3. Consultation

  • Agreement between:
    • department/school
    • Faculty/College Council
    • if applicable, the AVP REGS
    • stakeholders as necessary in consultation with PDQA (e.g., Academic Advising, Budget Office, UEC/GSC, etc.)

4. Submission

  • Dean submits to PDQA at pdqa@ufv.ca
  • PDQA submits to the provost for review and decision (cc: department head/director; assistant to the provost; other relevant assistants; and if applicable, the AVP REGS)
  • Provost reviews and responds with decision

5. Submission to Committees

  • If approved, the provost submits a supporting memo with the reinstatement memo to the following committees for information: APPC, Senate, Board, and will also notify the Academic Advising, Office of the Registrar, UEC/GSC of the decision and effective date

6. Execute Communication Plan

  •  After approval, the department head/director executes the communication plan as soon as possible and as stated in the reinstatement memo

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