Survey Ethics and Policy
When using SurveyMonkey to conduct surveys, all employees are responsible for adhering to the relevant UFV policies and guidelines, including:
- UFV Research Ethics https://www.ufv.ca/research-ethics/. This includes obtaining the necessary approvals prior to distributing the survey and the Human Research Ethics Policy 54
- UFV’s Access to Information and Protection of Privacy https://www.ufv.ca/informationprivacy/
Institutional Research and Planning (IRP) conducts its own surveys of UFV students and administers surveys for third parties, such as BCStats, which designs the various student outcome surveys. IRP has no official role in administering surveys for other areas at UFV, but the department informally provides some services for surveys, such as managing SurveyMonkey accounts and providing feedback on survey instruments.
Create a survey using SurveyMonkey
If you have an existing SurveyMonkey account:
- Click on this link: https://www.surveymonkey.com/login/sso/338638
- Enter your information in the Convert an Account tab (Username and Password)
- Click on the checkbox and click Convert
- Moving forward, you can use this link to log in: https://www.surveymonkey.com/user/sign-in/sso/ the link in step 1 is to be used only 1 time to enter the group
If you do not have an existing SurveyMonkey account:
- Click on this link: https://www.surveymonkey.com/login/sso/338638
- Enter your information in the Create a New Account tab
- Click on the checkbox and click Create a New Account
- Moving forward, you can use this link to log in: https://www.surveymonkey.com/user/sign-in/sso/ the link in step 1 is to be used only one time to enter the group.
Survey Support Services
IRP provides some support for surveys to internal bodies. In general, other than for surveys specified by senior management at UFV, IRP does not develop and administer surveys for internal or external bodies.
Support services include:
- Consultation on survey development, sample design, and sample size determination
- Sample selection
- Survey deployment scheduling
- Information on best practices to improve response rate
- Training on SurveyMonkey software
Surveys involving student samples
IRP has the authority to extract student samples from the internal student records system. You must request student samples at least three weeks prior to the required date of survey deployment. In special cases when IRP is unable to extract a sample, we can contact the Office of the Registrar (OREG) to create a population selection file (popsel) for the request.
The Office of the Registrar requires at least three weeks to process popsel-creation requests.
IRP cannot access certain groups to extract samples. These groups include UFV faculty and staff, alumni and students who attended UFV, but did not graduate. You must make a special request to the departments that hold this information, namely Human Resources, Alumni Relations and OREG respectively.