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Responding to a final grade appeal

Below is a summary of the procedures for responding to a final grade appeal. For further details and procedures, refer the UFV Final Grade Appeals policy (217) and the Final Grade Appeals Procedures.

1

Student consults with instructor

As stated in the Final Grade Appeals Procedures, the student must first consult and discuss the matter with the instructor, before submitting a formal final grade appeal.

If there has been an error, or the instructor wishes to change the grade for any other reason, they may do so in accordance with the Grade Reporting policy (109) and completion of the Change of Grade Form.

2

Instructor responds

If there has been an error, or the instructor wishes to change the grade for any other reason, they may do so in accordance with the Grade Reporting policy (109) and completion of the Change of Grade Form.

3

Student submits appeal

If after the student and instructor have discussed the matter, the student wishes to move forward with a final grade appeal they must complete and submit a Final Grade Appeal (student form) along with documents and/or evidence to the Office of the Registrar, Appeals Assistant.

Note: Students have 20 business days to appeal from the day they have access to their final grade.

4

Office reviews appeal

The Office of the Registrar reviews the appeal to determine if it falls within the scope of the Final Grade Appeals policy (217). 

For the appeal to be accepted, the student must show material evidence, and have a case based on one or more of the four grounds, as outlined on page 2 of the Final Grade Appeals policy (217).

If the appeal is accepted, the Office of the Registrar forwards the final grade appeal form and documents to the instructor for a response within 3 business days.

5

Instructor submits documents

The instructor submits the Response to Final Grade Appeal form and relevant materials (available assignments, exams, exam keys, course syllabus, final mark determination scheme) within 8 business days to the Office of the Registrar appeals assistant, who then forwards the full appeal package to the Dean.

6

Dean may schedule a meeting

The dean may attempt a facilitated resolution meeting with the student and instructor following receipt of the final grade appeal package. The matter may be resolved with or without change to the final grade during this resolution meeting. Any resolution agreed upon is documented in a letter to the student, instructor, and appeals assistant.

If a resolution is not reached...

If a resolution is not reached at the resolution meeting and the student wishes to proceed with the appeal, the dean or designate forms a final grade appeals committee to review the grade and materials used to determine the grade. They may meet with the student and instructor if needed. For more details, refer to section 3 of the Final Grade Appeals Procedures.

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