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Program Development and Quality Assurance

UFV/Program Development and Quality Assurance/Program Suspension and Discontinuance/Renew a suspension

Renew a suspension

Submission deadline

Suspensions may be renewed only once for a maximum of two years. Requests for program suspension renewals must be submitted before the end date of the first suspension. They share submission timelines with program suspensions:

  • by March for fall semester
  • by September for winter semester
  • by December for summer semester

Status of program in suspension

Students will not be able to apply to the program while it is in suspension, during which time the program is to be reveiwed to determine its future.  If a suspension is renewed, a proposal must be submitted to either reinstate or discontinue the program before the end of the second program suspension.

Refer to the Procedures for Suspension & Discontinuance (222) document for full details.  

1. Initiate

  • Typically initiated by the Dean, with, if applicable, the AVP REGS, before the initial program suspension period ends, noting the submission deadlines

2. Complete Renewal Memo

3. Consult with Areas

  • Consultation must include:
    • department/school
    • Academic Advising
    • Faculty/College Council
    • Budget Office
    • if applicable, the AVP REGS

4. Submission

  • Dean submits to PDQA at pdqa@ufv.ca
  • PDQA submits the renewal memo and attachments to the provost for review and decision (cc: assistant to the provost, department head/director, other relevant assistants, and for graduate programs, the AVP REGS)
  • Provost reviews and responds with decision

5. Submit to Committees

  • If approved, the provost submits a supporting memo with the renewal memo and attachments to the following committees for information: APPC, Senate, Board, and will also notify Academic Advising, Office of the Registrar, and UEC/GSC of the decision and effective date

6. Execute Communication Plan

  • After approval, the department head/director executes the communication plan as necessary

7. Next Steps

  • Dean submits a proposal to either reinstate or discontinue the program before the end of the second program suspension

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