Procedures & guidelines

On this page, explore the following topics:

• Preparing for membership
• Conducting meetings
• Recording minutes
• Filling positions on committees
• Making submissions to Senate or SGC
• Scheduling & important dates
• Bylaws, policies, and acts

For a full list of Senate resources, refer to the Senate Orientation Manual.

Preparing for membership

• Guidelines for committee members 

Conducting meetings

• Robert’s Rules of Order for Committees
• Role of the Chairperson & Vice-Chair
• Guidelines for in-camera meeting
• Senate Standing Committee Rules for the Conduct of Business

Recording minutes

• Recording Effective Meeting Minutes

Filling positions on committees

• Procedures for Membership on Senate Standing Committees

Making a submission to Senate or SGC

• Process for submissions to Senate and the Senate Governance Committee

Scheduling and important dates

• Sessional dates 2019-24
• Guidelines for setting the academic schedule
• Weeks breakdown for UFV meetings and stat holidays 2019-2020

Bylaws, Policies & University Act

• Senate Bylaws
• UFV policies
• Board of Governor policies
• Board and Senate Relationships BPD-235
• Delegation of Authority on Academic Matters  BRP-235.04 
• University Act
• Excerpts from the University Act

UFV Planning 

• UFV strategic directions
• Education plan‌