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Student Rights & Responsibilities Office

UFV/Student Rights & Responsibilities Office/Academic integrity & appeals/Academic appeals/Required to withdraw

Required to withdraw

If you have been Required to Withdraw under Undergraduate Continuance - Policy 92 and seek to register in the upcoming semester, you may appeal your Required to Withdraw status. Your appeal must give special consideration to how you will improve your academic record.

Please note, appeals will only be considered when a situation beyond your control prevented you from meeting the learning outcomes or completing the course. These are circumstances that are unexpected and/or uncontrollable and arise during the semester. Some examples include:

  • Documented physical or mental health concerns
  • Documented significant illness of a family member for which the student was required to provide caregiving
  • Documented evidence of a personal circumstance which significantly hindered the student's ability to be successful, such as the impacts of a natural disaster (including housing insecurity, financial insecurity, ect.), the death of an immediate family or household member, or other  

Please note, students placed on RTW status at the end of the Early Summer Session may submit an RTW Appeal at any time; however, submitted appeals will only be reviewed at the end of the Full Summer Session in August. 

Students wanting to submit an appeal to return early from RTW status may submit their appeal at any time; these will be reviewed on an ongoing basis. 

Steps for appealing Required to Withdraw status

Are you receiving funding for your education through a government student loan, Indigenous band, or other study grant? If you are Required to Withdraw, this could impact the funding you receive. It could also affect your eligibility for future scholarships and awards. Contact Financial Aid and Awards to find out how a Required to Withdraw status will impact you.

Wondering how to write a strong appeal? Visit Considering an Appeal of your RTW Status for more information. 

1

Create an academic plan

You must submit an academic plan as part of your appeal. Be ready to explain what resources you have accessed or changes you have already made to improve your academic status.

If you would like help preparing an academic plan, we recommend connecting with one or more of these supports:

2

Prepare your appeal

Review the Required to Withdraw Appeal digital form questions and  prepare additional pages to attach to the form as needed. You must clearly demonstrate how you will be successful if permitted to continue or return to undergraduate studies. Ensure your answers on the form include the following:

  • Your educational goal
  • A course plan for the upcoming semester/s
  • An explanation of your renewed approach to learning

Required to Withdraw appeal form

3

Provide supporting documentation

Upload any documents that help demonstrate or explain what impacted your studies and show the steps you’ve taken to address the situation. If you experienced unexpected and/or uncontrollable circumstances, include relevant supporting documentation, such as a medical letter. If you met with an Academic Advisor, upload a copy of your appointment confirmation, revised course plan, or email exchange discussing your academic planning.

 

4

Submit your appeal

Submit your completed appeal using the digital form.  If you need to submit your appeal in-person, please contact SRRO@ufv.ca 

If you have already submitted your appeal and wish to include more information, email SRRO@ufv.ca and it will be added to your file.

Appeals are reviewed by a committee chaired by the Executive Director, Student Academic Affairs, as designated by the Registrar. The decision of the committee is final. However, at a future date you may be able to Appeal to Return Early from RTW status. 

For further details on your Required to Withdraw status, review the Undergraduate Continuance Policy (92) and refer to the Academic Calendar.

 

My Required to Withdraw appeal was denied — what is next?

  • 1st RTW: you cannot attend for the following 2 semesters
  • 2nd RTW: you cannot attend for 4 semesters
  • 3rd RTW: readmission will only be considered after 3 years

While you are not able to attend university-level classes, you may be able to enroll in preparatory-level courses through Upgrading and University Preparation. Contact Academic Advising to discuss your options. 

After taking time away and working to address the issues that lead to your RTW status, you may wish to consider submitting an RTW Appeal to Return Early from your Required to Withdraw status. 

Readmission after being withdrawn

After you have been withdrawn for 2 or more semesters, you must apply for readmission. 

You must meet the criteria for admission for the program that you apply to. It is not guaranteed that you will return to the same program. When you are readmitted, you will return on academic probation, as per UFV's Undergraduate Continuance - Policy (92)

Consult with an Academic Advisor about readmission

Academic Advisors can help you understand the readmission process & requirements, and help you create a plan to support your future academic success.

Book an appointment here

For more information about your Required to Withdraw status, look at Undergraduate Continuance - Policy 92.