Senate

Academic Calendar Deadlines

UFV's Academic Calendar is the official source for all approved courses and programs. All changes and new additions of courses and programs should be published to the calendar prior to implementation.

A new calendar comes into effect in late April (Fall calendar) and October (Winter/Summer calendar) of each year. Any proposals that are approved and processed after these dates will be included in the following calendar. The draft calendar copy is updated regularly and is available through a link on the calendar home page.

Departments are encouraged to submit changes that affect calendar copy as far in advance as possible to avoid missing the deadlines for revisions.

Major program changes must be approved by the January UEC meeting to be included in the Fall calendar, or by the June UEC meeting to be included in the Winter/Summer calendar. (Subsequent approval by SBC and Senate, and in some cases by APPC, is also required).

Minor program changes and major and minor course changes must be approved by the February UEC meeting to be included in the Fall calendar, or by the September UEC meeting to be included in the Winter/Summer calendar.

Type of changeFall calendarWinter/Summer calendar
Major program changes January UEC meeting* June UEC meeting*
Minor program changes February UEC meeting September UEC meeting
All course changes February UEC meeting September UEC meeting
Calandar copy edits March 15 September 30

* Inclusion in the next calendar is also contingent on timely approval by SBC, APPC (if required), and Senate.

Note that new courses (and possibly course changes, depending on the nature of the change) may be implemented for Summer even if they have missed the deadline for the Winter/Summer calendar, provided they are approved by the January or February UEC meeting. Check with Amanda Grimson to confirm whether Summer implementation of your proposal will be possible.

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