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Student Rights & Responsibilities Office

UFV/Student Rights & Responsibilities Office/Academic integrity & appeals/Academic appeals/Course repeat petition

Course repeat petition

Students planning to submit a Course Repeat Petition should do so at least one (1) month before registration starts. After submitting a petition, students can expect a minimum wait time of 3 weeks before receiving a decision. You may petition to register in a course for a fourth and final attempt if the course is a program requirement and unexpected and/or uncontrollable circumstances prevented you from being successful in your previous attempts.

Unexpected and/or uncontrollable circumstances are defined as situations beyond your control that arose during the semester and prevented you from completing the course or meeting the learning outcomes. Some examples include:

  • Death of a loved one
  • Car accident
  • Medical emergency
  • Incapacitating illness
  • Serious personal situation

The following does not qualify:

  • Inability to achieve passing grade in the course
  • Not knowing about withdrawal or other course deadlines
  • Unfavorable weather conditions
  • A short-term illness
  • An unmanaged, pre-existing health condition

Before submitting your petition

If you would like to petition for a fourth and final attempt, there are a few things you should know:

  • You are encouraged to meet with an Academic Advisor to talk about your educational goals. 
  • Log into MyGRADplan, which is accessed through the myUFV login, to confirm that the course is a program requirement and that you have previously attempted the course three times. 
    • You will be required to provide a copy of your personal MyGRADplan as part of the petition package. If you have any questions about your personal MyGRADplan, please contact an Academic Advisor. 

Planning to take a course for the 4th time through another post-secondary institution to transfer back to UFV?  Here’s what you need to know:

  • Any transfer credits from another post-secondary institution count as an attempt at UFV.
  • You are encouraged to meet with an Academic Advisor to confirm the intended course will transfer into your program plan.
  • You must follow a specific process before registering elsewhere:
    • Step 1: Submit a Course Repeat Petition to the SRRO.
    • Step 2: If your Petition is approved, you need to submit a Letter of Permission (LOP) request to the Office of the Registrar. The Office of the Registrar asks that this form be submitted two (2) months before classes start.
    • Step 3: If your LOP is approved, you may register for the course at the other post-secondary institution.
    • Step 4: Send the approved LOP to the other institution.
    • Step 5: You must provide UFV with an official transcript from the other institution showing the successful completion of the course.  For any questions, please contact articulation@ufv.ca. 
1

Review the Course Repeat Policy and Petition digital form questions

Review the Course Repeat policy and the Course Repeat Petition digital form.

Please note that petitions for a fourth and final attempt will only be considered when the course is a program requirement and a situation beyond your control prevented you from completing the course or meeting the course learning outcomes.

2

Provide supporting documentation and create a petition package

Provide supporting documentation to show how unexpected and/or uncontrollable circumstances (described above) affected your ability to be successful in one or more of the first three attempts. Examples of documentation include but are not limited to:

  • Doctor's note
  • Death Certificate
  • Photographs of a relevant natural disaster
  •  Copy of your personal MyGRADplan

What to include in a petition package: 

  • Your rationale, explaining the factors in your case
  • Your plan demonstrating how you will have a reasonable chance of succeeding at a 4th attempt
  • All supporting documentation 
3

Submit your petition package

Submit your completed petition package using the digital form below.  

Course Repeat Petition form 

If you have already submitted your petition package and wish to include more information, email SRRO@ufv.ca and it will be added to your file.

Receiving a response

The petition for a fourth attempt will be considered by a committee consisting of the area Dean, the program Department Head, and the Executive Director, Student Academic Affairs, or designate. The decision of the committee is final.

The committee may impose conditions upon successful petitioners.

All course attempts and grades will appear on the transcript, but only the higher of the grades will be counted in the UFV grade point average (GPA) as per .

For further information, please review the Course Repeat policy (86).

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