Use the following template as a starting point. Personalize it based on your course and your own voice, particularly when there are accommodations that may require additional discussion about how they will work for a particular class.
Accessibility Advisors are happy to be included in communications and meetings to discuss accommodations. This small gesture has a significant impact on student belonging and confidence.
Confidentiality Reminder: Students do not need to disclosure the nature of their disability to you, and their registration with CAS should be kept confidential
Initial Reach Out Email:
Subject: Your accommodations in [Course Name/Number]
Dear [Student Name],
I hope this message finds you well.
I wanted to reach out as I’ve received your Accommodation Letter from the Centre for Accessibility Services (CAS). My goal is to ensure that you have the support you need in this course, and I’d like to take the opportunity to discuss your specific access needs, the design of this course, and how we can work together to create an accessible learning environment.
[Include any relevant initial information about how you plan to implement specific accommodations, if applicable]
To best support you, I invite you to meet me with me, whether in person or virtually, so we can go over your accommodations and any additional considerations you may have for this class. Please feel free to share your availability for the coming days, and we can set up a time to talk.
I look forward to our conversations and having you in my class this semester.
Best regards,
[Your Name]
