Logistics Services provides transportation, delivery, setup, and takedown support for approved university events.
Services Available
- Transportation of event-related equipment and materials
- Delivery of event supplies
- Setup and takedown of tables and chairs
For all other equipment requirements such as staging, audiovisual equipment, or lighting, departments should coordinate directly with the appropriate UFV service area (for example, ITS for audiovisual support) or engage a preapproved external supplier through Procurement Services.
Requesting Event Support
All event delivery requests, including table and chair setup and takedown, must be submitted through the TDX ticketing system using an Event Delivery ticket.
Important Information
- Table and chair inventory at the Abbotsford and Chilliwack campuses are limited
- Staffing resources for event support are limited
- A minimum of five business days' notice is required
- Requests that exceed available inventory or staffing capacity may be redirected to external service providers at the requester's expense
Exam Period Restrictions
To support academic priorities, tables and chairs are unavailable for events during exam periods:
- Beginning three business days before the start of exams
- Continuing through to two business days after exams have concluded
Departments should plan events accordingly during these restricted periods.
Submit an Event Delivery Request for:
- Tables and chairs
- Podiums and bars
- Poster boards and easels
- Coat racks
- UFV signage and related materials
- Event equipment requiring delivery or transport