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Supply Chain

UFV/Supply Chain/Logistics Services/Mail

Mail

What’s changed?

  • Faculty mail is stored in B383
  • CEP – Chilliwack New Logistics Dept. address:
    • Shipping Dept.
      W Building
      University of the Fraser Valley
      45261 Calais Cres., Chilliwack, BC
      V2R 0N6
  • External envelopes must be acquired from Print Services. Logistics no longer supplies these items or letterhead paper.

What you need to do

For access to Department mail, please contact us at either of the numbers or e-mail addresses below:

Departments need to provide ITS with updates to their department’s information (new employees, changes to employee status, applicable offices & locals) so the UFV Online Directory is kept current – this is used to sort mail accurately for individuals in each department.

You may continue to place outgoing inter-department and external mail in the designated drawers in B383 for pickup every morning.

General procedures

Sorting and processing mail is centralized and performed at B110 on the Abbotsford campus.

A morning mail run continues in effort to maintain inter campus mail services and to make sure outgoing mail is gathered for processing.

Internal mail

  • The sender is responsible for providing the recipient’s first and last name, department, and campus.

Preparing outgoing mail

  • Pre-seal large or bulky envelopes that cannot be processed through an automated mailing system.
  • Separate domestic mail from International or US mail.
  • Regular envelopes can be sealed during the processing phase.
  • Parcels should be accompanied with a shipping request which is available online or through the Logistics personnel.
  • Departments need to supply a budget code for outgoing Canada Post or Courier Shipping and mail services. An area for this use is provided on the shipping request.

Note: All incoming mail needs to be identified by a name or department or it will be opened to determine end destination.

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