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Academic Integrity

UFV/Academic Integrity/Faculty resources/Reporting academic misconduct

Reporting academic misconduct

If as an instructor you suspect or have evidence of academic misconduct, the first step is to review the Student Academic Misconduct (70) Regulations and Procedures. 
The regulations describe academic misconduct and outlines the procedural steps in place to address student conduct violations.

Faculty-Led Response to Minor Cases of Plagiarism

The process for faculty-led response to minor cases of plagiarism are outlines on page 4-5 of the regulations and procedures.

All faculty-led responses (plagiarism minor case) will be reported at the time it occurs using the digital form for plagiarism, minor cases.

Detecting Academic Misconduct

1

Notify the student

Inform the student by UFV student email within 2 days of detecting the alleged misconduct that you suspect a misconduct and that you are investigating further. Also inform your department head or designate of the same.

Faculty can use up to five days to "use any reasonable legal methods in order to determine if there is a Standard of Proof that Academic Misconduct has occurred" (2.5, also outlines reasonable methods). 

2

Present details to department head

Present results of the investigation to your department head or designate.

If there is sufficient evidence to support a finding of academic misconduct, the instructor alerts the student via UFV student email regarding the nature of the academic misconduct. (2.6.1)

If there is insufficient evidence to support a finding the instructor alerts the student via UFV student email that the investigation is complete and there is no finding of academic misconduct (2.7)

3

Inquire with Registry

The department head contacts the Students Rights and Responsibilities Office to check for any prior reported incidents (to determine penalty options) and arranges a Resolution Meeting with the student within 10 days of the reported conclusion of the finding investigation.

4

Meet for resolution

A resolution meeting occurs between the department head and student. The department head shares evidence provided and allows the student an opportunity to respond. The matter may be resolved with or without penalty. It may be helpful to have the department assistant take part in the meeting if the student agrees. The result of the meeting is documented on the Notice of Dispininary Action for Academic Misconduct digital form. A copy of the digital form is emailed to the student and the Office of the Registrar. The department head alerts the instructor of meeting outcome.   
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If the student does not respond to email or attend a resolution meeting, the student is deemed to have agreed with the finding and the penalty assigned. The department head completes the Notice and alerts the instructor of meeting outcome, as above. 

5

Submit notice to Registry

 After the resolution meeting, department heads record the academic misconduct using the Notice of Disciplinary Action for Academic Misconduct digital form, including any supporting documents.

For assistance with completing the form, to request an alternate format of the form, or have any questions, please contact the Student Rights and Responsibilities Office.

Note: The student is responsible for submitting their own appeal of a finding of Academic Misconduct within five days of the resolution meeting (see section 5 of the regulations and procedures and/or page 2 of the Notice of Disciplinary Action).