Secretariat

Board & Senate vacancies

Be part of UFV governance

Contribute to UFV’s mandate and to its strategic vision of “changing lives, building community” by serving on the Board of Governors or Senate. Check back here for student, faculty, and staff vacancies. Nomination forms will be posted here once available.

Nominations open

Nominations for the Board and Senate positions below are now open, closing Feb. 8, 2021 at 9:00am. To see the list of successful candidates, visit Elections

Eligibility

Before completing a nomination form, please review the roles and responsibilities of Senate and Board members and ensure you meet the eligbility requirements for faculty, staff, and students, below. Nominators must be members of the group associated with the position.

In accordance with the Board of Governors bylaws, Senate bylaws, the UFV Election procedures, and the University Act of BC, the following eligibility criteria must be met in order to serve in an elected position as a student representative on the Board or Senate:

  • Be a UFV student registered in at least one credit course in the semester in which a vacancy arises and, if elected, must continue to meet this criterion throughout the term in order to retain the position.
  • Be a student in good academic standing, as defined by the University Continuance policy and, if elected, must continue to meet this criterion throughout the term in order to retain the position.
  • For the purpose of Board elections, student nominees and student nominators must be members of the Student Union Society, which means students have paid SUS fees.
  • Five nominators, who are enrolled in at least one credit course at UFV and who are entitled to vote in the election, are required. If nominators cannot be identified, the nomination will not be valid.


Faculty must be a permanent or continuing instructor, lecturer, assistant professor, associate professor, professor, or in an equivalent position designated by the Senate. University Officers are not eligible as they are not designated 'faculty' by the Senate. Please refer to the Senate Bylaws (page 10).


Staff must be employed on a permanent or continuing contract with UFV, not an officer of the university, nor a faculty member.


Member roles and responsibilities

The management, administration, and control of the property, revenue, business, and affairs of the University are vested in the Board. For further information on Board membership and its responsibilities, please see the Board bylaws.


Roles responsibilities:
  • Regularly attend meetings. 
  • Prepare adequately for meetings and to participate actively in the decision-making at meetings.
  • Student members of the Board and Senate will bring the perspective of students but will not advocate on behalf of students. 
  • Act first and foremost in the best interests of the university, and make decisions as a member of the Board or Senate and not as a member of any particular constituency.
  • Student member(s) from Senate and the Board receiving the most votes will also be asked to serve on the Student Union Society (SUS) Board.

Meeting Info:

  • The Board of Governors usually meets six times per year on Thursdays, approximately 2:00 to 7:00pm. Meetings are held on a rotational basis at UFV campuses (Abbotsford, Chilliwack, and Mission) or by video conference as required.
  • Board members serve on one or two Board standing committees, which typically meet bi-monthly at times convenient to all members.
  • Attend various functions, such as two-day planning session, convocation, and award functions, etc.
Members should expect to contribute an average of 15-20 hours per month to the university. 

 


Senate is the academic governing body at UFV responsible for managing policies concerning academic matters, and advising the Board on policies of mutual interest. For further information on Senate membership and its responsibilities, please see the Senate Bylaws.


Roles responsibilities:
  • Regularly attend meetings. 
  • Prepare adequately for meetings and to participate actively in the decision-making at meetings.
  • Student members of the Senate will bring the perspective of students but will not advocate on behalf of students. 
  • Act first and foremost in the best interests of the university, and make decisions as a member of the Board or Senate and not as a member of any particular constituency.
  • Student member(s) from Senate and the Board receiving the most votes will also be asked to serve on the Student Union Society (SUS) Board.

Meeting information:

  • The Senate meets monthly on Fridays, on week 3 of the UFV calendar, from 1:30 to 3:30pm.
  • Members are expected to serve on a minimum of two Senate standing committees.


Vacancies

Students
CommitteePositionsFormDeadline

Board of Governors

2 students

Senate & Board Student form

 9am, Feb. 8/21

Senate

4 students

Senate & Board Student form

 9am, Feb. 8/21

Terms of office: 1 year, August 1, 2021 to July 31, 2022

Student positions are eligible for Co-Curricular Record (CCR) credit and students will receive priority registration. Also note that transportation is needed to be able to attend meetings which take place at various locations, including Chilliwack, Abbotsford, and Mission.

Staff
CommitteePositionsFormDeadline

Senate

2 staff

Senate Staff form 9am, Feb. 8/21

  Terms of office: 3 years, August 1, 2021 to July 31, 2024

Faculty
CommitteePositions FormDeadline
Board of Governors 1 faculty Board Faculty form 9am, Feb. 8/21
Senate       1 Access & Continuing Ed faculty Senate Faculty form
 
9am, Feb. 8/21
1 Applied & Tech Studies faculty 9am, Feb. 8/21
1 Health Sciences faculty 9am, Feb. 8/21
1 Humanities faculty 9am, Feb. 8/21
1 Professional Studies faculty 9am, Feb. 8/21
1 Science faculty 9am, Feb. 8/21
1 Social Sciences faculty 9am, Feb. 8/21

 Terms of office: 3 years, August 1, 2021 to July 31, 2024

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