Office of the Registrar

Rooms & Scheduling

Scheduling office

The Scheduling office is responsible for the production of the semester and final examination timetables. It also books rooms for other events.

The Scheduling office works under the advisement of the Timetable Advisory Committee.

Course scheduling

Academic departments decide which courses are offered and at what time they will run. The Scheduling office creates sections and assigns rooms based on requests from the academic departments' heads. 

The UFV timetable (a list of sections that forms the course schedule for a given semester) is developed through a process that begins as early as a year in advance. 
Department heads can make course scheduling requests outside the regular timetable scheduling process (for example, independent study sections), using the Scheduling request (pdf), or via email to

Final exam scheduling

The Scheduling office determines the final exam schedule after approximately one-third of the semester has elapsed. 

All faculty are provided with exam request forms at the beginning of each semester, which they are required to complete and submit to the Scheduling office within the first week of classes. The exam schedule is then developed based on the faculty requests, along with some basic scheduling rules.


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