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Office of the Registrar

Rooms & Scheduling

Scheduling office

The Scheduling office is responsible for production of the academic timetables and final exam schedules.  This includes providing support to academic departments in the collection and data entry of course offerings, as well as the creation of vocational and continuing education course sections. The Scheduling office also manages the Room Booking system, for UFV Meeting Schedule and ad-hoc meeting room requests.
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Course scheduling

The UFV timetable (a list of sections that forms the course schedule for a given semester) is developed through a process that begins as early as a year in advance. 

Academic departments decide which courses are offered, scheduling courses which best fit the needs of students, and which use the most effective pedagogy for course delivery. The Scheduling office then creates sections and assigns rooms based on requests from the academic departments, following Academic Course Scheduling and Room Assignment Guidelines

Information on how sessional dates are created can be found here, UFV Guidelines for Setting the Academic Schedule.

Final exam scheduling

At the start of each term, all faculty are provided with a link to an online final exam submission form. If an exam is required, faculty must complete the form within the first two weeks of classes.

The Scheduling office determines the final exam schedule approximately 4 weeks after the start of classes.

For additional information regarding the creation of the final exam schedule, see UFV Final Exam Practices or Policy 46 - Instructional Responsibilities. Note: For all semesters, students and academic staff are expected to be available for the full set of sessional dates until the final exam schedule is published.